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Ayoa Mind Mapping

Think | create | plan | do.

Generate infinite ideas, accelerate learning, and increase productivity all in one app.

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Ayoa the greatest mind mapping app now with AI

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Explore how Ayoa boosts students’ productivity and reduces overwhelm.

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Discover how Ayoa enhances collaboration among employees in the workplace.

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Only in Ayoa

Learn about how Ayoa’s seamless blend of brainstorming, task management and team collaboration features can help you stay connected with your team, boost your creativity and remain productive in our ever-changing world.

Success Magazine

Voted #1 productivity tool of 2022 by Success Magazine.

CBS News

“The most unique twist on task management I’ve ever seen”

TechCrunch

“Visually-oriented people – this layout boosts productivity”

lifehacker

“Turns your tasks into an awesome venn diagram”

PCWorld

“A more intuitive way to manage workloads”

The world’s first mind maps with AI

Use one of the largest deep learning networks ever created to generate unique and innovative ideas for anything you can think of .

  • Ask the right questions
  • Breeze past blocks
  • Explore new angles
  • Unlock problems
  • Mind map in full flow

Take your mind maps to the next level using AI. *Available in Ayoa Ultimate only .

Play video: How to use AI in Mind Maps with Ayoa

Freehand branches

Create distinctly shaped branches that are not only fun but stimulate memory and creativity. Freehand replicates the feeling of drawing a mind map by hand .

Unrivaled flexibility

Whether you’re brainstorming ideas, presenting in meetings, or managing tasks, Ayoa provides you with flexibility and intuitive working methods every step of the way .

Mind Mapping is proven to boost productivity, creativity and memory. Grow ideas, structure information, and see the whole picture.

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How to use mind maps

Ayoa's Unrivalled mind mapping

Whiteboards -->

Use whiteboards for freeform thinking or to create content dashboards. Add post-it notes, images, flowcharts, links, videos and more.

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How to use whiteboards

Ayoa's powerful whiteboard view

Inspired by the traditional Kanban board, this visual task board view lets you manage your projects and workflows in a clear, linear way.

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How to use workflow

Ayoa's kanban workflow

Discover a more creative way to manage your tasks. Canvas view makes it easy to visualize your work in a fun circular format.

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How to use canvas

Ayoa's fun and unique canvas view

Gantt timeline

Working on a project with multiple milestones? View your tasks in clear and easily adaptable Gantt timeline mode.

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How to use gantt timeline

Ayoa's gantt project management view

Ready to make every goal a reality? Present your aims and ideas in a visual pie-chart and stay motivated by seeing your priorities at a glance.

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How to use radial maps

Ayoa's goal setting radial view

Capture maps

Capture maps are the quickest and easiest way to capture notes and ideas. Great for brainstorming and note making.

Radial video thumbnail

How to use capture maps

Ayoa's capture maps for getting ideas down fast

Designed for diversity of thought

Diverse ideas discover alternative paths, they break moulds, they lead to breakthroughs. Discover how Ayoa’s neuro-inclusive design makes it a tool which helps different types of people work together to achieve their best work.

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" Ayoa is another app I can no longer live without. I found it looking for a new mind map tool, but stayed with it because of its activity organizational genius. The paid version is not cheap, but worth it. Greatness costs money. "

Mark Patterson @mjp

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Average rating of 4.5 stars from 1,000+ reviews across the Apple App Store, Google Play and Capterra

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The Best task manager for Visual Thinkers

Brainstorm ideas and easily turn them into action with our mind map tool., mindomo, the most intuitive task management tool.

Work backward from your end goal to build a visual and engaging representation of your workflow: what to do, when, and how to do it.

gantt chart online software

Flexible task management

Reorganize your work whenever you need to simply by dragging and dropping tasks from one list to another. Also, if a task gets too complex, turn it into a task list.

gantt chart online software

Hierarchical overview of data

Tasks and subtasks are organized in a hierarchical structure. This makes it clear for everyone involved how each task impacts the overall progress of the project.

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Tasks under the magnifying glass

The drill-down feature allows you to focus on a certain task list and temporarily hide the rest of the information.

mindomo software

Expandable and collapsible information

Quickly compress or expand the view of your project by using the '+' and '-' icons on task lines.

Top reasons to choose us

Are you looking for a tool that is easy to adopt and use? You came to the right place because:

mindomo software

YOU'LL BE USING YOUR PHOTOGRAPHIC MEMORY

You can organize tasks in branches and sub-branches, and just follow the lines to understand how they connect to one another. Key information is marked with colors, images and symbols. In the end, you turn a long list of information into a colorful, memorable picture of your to-dos.

mindomo software

YOU'LL START PROJECTS BY BRAINSTORMING

Our mind map interface is well-suited for the brainstorming phase where you need to evaluate various ideas before setting up your tasks. You can record all your ideas as they come by, reorganize them into tasks and even break them into smaller tasks.

mindomo software

WE'RE NOT ANOTHER RIGID PM TOOL

Not being designed for a particular style of project management, Mindomo lets you organize content any way you want to. You can break up task lists into subtasks on and on, and still see how each task relates to the entire project.

All you need to know about Mindomo

Just some of the ways in which you'll benefit from using our tool:

Comments on task

The detailed activity on a task is available in the comments dialog. If there are a lot of comments, only the most recent one will be shown, leaving older comments collapsed.

Comments on task

One click access to task resources

All documents, images and links attached to a task can be found under the attachments icon. The list of thumbnails gives you a quick overview of all image resources.

One click access to task resources

E-mail notifications

Whenever a task is completed, the owner of the task will be notified via e-mail. Assignees will receive e-mail notifications when new comments, files, or other changes appear on their tasks.

E-mail notifications

Task lists, tasks and subtasks

The central topic of your diagram is always the name of the project. The topics directly connected to the central topic will be your main task lists. Any further topics will become tasks or subtasks in your project.

Task lists, tasks and subtasks

Complete history of changes

Get up to date with the latest changes in your project: who did what and the exact date.

Complete history of changes

Drilldown on tasks

One click focus on a specific task list will hide the rest of the project, leaving you focused on the tasks from that list.

Drilldown on tasks

Filter tasks

Quickly see tasks assigned to you or to someone else. Filter by due date to see overdue and upcoming tasks.

Filter tasks

Multiple assignees

A task can be assigned to one or more people. Each of the assignees will get notified by e-mail on any task changes.

Multiple assignees

Quick overview of completed tasks

Completed tasks are grouped under a checklist icon. This icon will show you the overall number of tasks, and by clicking it you can access each task separately.

Quick overview of completed tasks

Computer, Google Drive, OneDrive & Dropbox attachments

Attach files from your computer, Google Drive, OneDrive or Dropbox account. You can do this either by browsing the files, or by dragging and dropping them on a task.

Computer, Google Drive, OneDrive & Dropbox attachments

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Mind Map Pro

Mind Map Pro

mind map task manager

Professional Mind Mapping & Task Management

Creative mind mapping and productivity turn ideas into reality

Mind Map Pro is a digital tool for mind mapping and project management. Use it for team collaboration, planning and also analysis to turn ideas into actions. Designed for business to simplify processes and enhance productivity.

swot analysis

I want mind mapping . . .

Boost Productivity

Learn how to increase the productivity of your business by up to 30%. Utilise our professionally crafted templates to structure business initiatives and efficiently implement them using powerful task management capabilities.

Improve Collaboration

Learn how to streamline team collaboration using visual design & task coordination workflows. Mind Map Pro is an intuitive tool that encourages group participation, enabling teams to become highly productive with ease!

Individuals

Better Organisation

Learn how Mind Map Pro can help you structure your ideas, boost creativity, enhance learning, improve commnication and much more. Use it for planning and analysis, to turn good ideas into something real.

mind map task manager

Mind mapping

Thinking outside the box.

Take the faster route to innovation with creative, collaborative thinking and 3D visualization. Ultimately, you’ll help your project planning to flourish because you think outside the box. Use our free mind mapping software to make mind maps full of original ideas. Mind Map Pro introduces a new and innovative way to work. Therefore, you can move projects forward by transforming your innovation from a concept within a mind map into a real-world solution using our integrated task management, planning, analysis and team chat tools.

Simple mind mapping workflows with mind map pro.

Team collaboration

Connect. collaborate. conquer..

Stay connected with your team, with real-time on-screen updates and built-in live chat for truly collaborative working . Altogether, Mind Map Pro connects teams across more than 90 countries worldwide. Consequently, our software is improving communication within offices and enhancing connectivity for remote workers and distributed teams all over the world. Not only can you collaborate with team mind maps, but you can discuss ideas with live online chat and use Kanban task boards with SWOT analysis to reach team goals too.

Task management

Manage creativity into business success.

Seamlessly move from creative thinking to project management using a tool that focuses teams on their tasks. Additionally, you will increase productivity and speed up project success. You no longer need to manage your projects using spreadsheets, because you can use Mind Map Pro to improve efficiency and reach your goals 30% faster. Manage your project creatively with mind mapping, tasks, Kanban boards and live chat to enjoy 30% time savings.

Streamlined workflow

Structured thinking for team collaboration..

Configure your workflow with our integrated tools. These include business analysis with SWOT, visual website planning for WordPress and hooking up to chat with Slack. In addition, use Mind Map Pro to focus teamwork with collaborative mind maps, online chat and shared task boards . Undoubtedly, using intelligent integrations will allow you to move seamlessly and collaboratively through your projects. Because of this, you can streamline your workflow and reach your goals faster.

mind map task manager

Mind maps foster creativity and therefore help you start a project. Despite that, you don’t need to start from a blank canvas each time. That’s because planning for any project can be started using a detailed mind map template. Whether you’re looking for business templates, event planning templates, or templates for gathering requirements for software development. Or instead, templates for planning project management and marketing, or another topic altogether. In any case, you can browse through our selection of professional templates to kick start your project planning.

mind map task manager

Note Taking

Despite whether you’re taking minutes, capturing notes during a conference talk, or in any other environment, try mind mapping for your note taking. Mind mapping notes is a comparatively quick and easy way to record the most important information. Besides that, you can use Mind Map Pro to easily export your mind map to MS Office documents like Microsoft Word or Microsoft PowerPoint too. Consequently, you save even more time. So if you’re wondering how to mind map, you’re in luck, because this video will teach you how to mind map.

mind map task manager

Meeting management

Managing meetings can be tricky business. However, using our free online mind mapping software can contribute to better meeting management with a visual agenda, as well as quick and easy note taking features and integrated task management too. Will mind mapping and project management work in all companies, you ask? Yes! You can start by mind mapping your meetings. Moreover, mind maps facilitate collaboration, meaning you can spark the hive mind during meetings. You can even take your meetings online with live chat features and real time collaboration in Mind Map Pro.

mind map task manager

Brainstorming ideas

Unquestionably, one of the best ways to generate a buzz of original ideas is a brainstorming session. You might imagine everyone huddled around a whiteboard, shouting out their contributions with one person noting things down using a pen. Conversely, you might imagine a group of people writing ideas on sticky notes and adding them to the wall. However, there’s more. Did you know you can brainstorm online too? You can engage in collaborative mind mapping and brainstorming online using Mind Map Pro, which simultaneously integrates brainstorming with project management and an online chat tool.

mind map task manager

Task Management

Ever heard of creative project management? Imagine mind mapping with task management and online chat too… however, you don’t actually need to imagine anything. That’s because Mind Map Pro is a creative project management tool that’s ready for you to use with your team. Think of it as another, more creative version of Trello or Monday.com, but with a built-in chat tool that integrates with Slack. Mind Map Pro links mind mapping and brainstorming with project planning and markedly fast implementation. To make ideas happen, start working through your task list right now.

mind map task manager

Visualization

One of the key benefits of mind mapping is the visual thinking process. Consequently, Mind Map Pro has 2D and 3D mind mapping views, as well as a tree view for improved structure and hierarchy of ideas. So, if you’re wondering “What’s 3D mind mapping?” then imagine the ideas in your mind map as 3D spheres. Furthermore, imagine that you can interact with these spheres. When you drag your mouse across the screen, you can make the 3D ideas orbit around the central idea. Consequently, you can revolutionize your PowerPoint presentations and pitches because of 3D mind mapping, and by taking visualization to another dimension.

Our mission

We enhance the way the business operates.

Mind Map Pro not only helps organisations (and individuals) to think creatively together, but also to collaborate even if they are located in different places across the world. Additionally, the tool supports productivity and action. Therefore, using Mind Map Pro an end-to-end solution for you and your team, you will transform the way you work through a project and improve the productivity of your business.

Our mind mapping mission

There are many ways in which your team can use Mind Map Pro to enhance productivity! Take a few moments to explore how your business workflows can be optimised.

mind map task manager

Launch your project

with a creative thinking session by mind mapping your ideas

mind map task manager

Develop your ideas

by adding notes, media files and other documents

mind map task manager

Create a plan

by assigning tasks and developing a course of action

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Manage tasks

and prioritise workloads, moving tasks along the task board

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Share with your team

as you connect and collaborate live with chat and real-time updates

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'ZDNET Recommends': What exactly does it mean?

ZDNET's recommendations are based on many hours of testing, research, and comparison shopping. We gather data from the best available sources, including vendor and retailer listings as well as other relevant and independent reviews sites. And we pore over customer reviews to find out what matters to real people who already own and use the products and services we’re assessing.

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The 5 best mind mapping software and apps: Visualize your ideas

laura-leavitt.jpg

The goal of the best mind mapping software on the market is to improve upon the in-person, pen-and-paper brainstorming and mind mapping options available. They do this by making their software easy to use, being able to integrate various graphics, thought bubbles, and comments, and incorporating valuable collaboration tools like version history.

When you shop for mind mapping software, you'll want to consider the value of the product for your context since some products offer their best deals to individual users while others give a strong incentive for you to buy an enterprise-based plan. Then you'll want to think through how extensively you want collaboration to occur in the product and the features that help boost your brainstorming potential within each mind map. 

Between features, collaboration potential, and price-to-value, you can pick the best mind mapping software for your needs. While many have similar price points, a major source of distinction is in whether you're aiming for an occasional use product, in which case you'll often be able to work with a free version. If you want consistent access to and lots of features for your mind-mapping, choosing the software that works most seamlessly with your existing team software may be your best path forward.

While all of the mind mapping software can deliver a place to make your ideas come alive, some of them stand out for a variety of reasons. 

Best mind mapping software overall

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Features: Video calls and screen sharing | Create diagrams | $0-$16 a month

Part of why Miro is our pick for the best mind mapping software is that it includes a lot of things in one, recognizing that sometimes your mind mapping software also needs to be able to create usable diagrams, be shared in a real-time video conference, and used for a presentation after being developed. 

Pros : 

  • Edit simultaneously 
  • Video call or screen share from the interface 

Cons : 

  • Free account only comes with three boards

Best for project management

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Features: Integrations to third-party apps | Templates to choose from | $0-$9 per month 

One of the top-ranked data visualization and diagramming software products is also incredibly useful as a mind mapping project. With integrations to things like GSuite or Atlassian products, the process of brainstorming in a LucidChart can be connected into project assignments and deadline management much easier than with a simpler mind map. While definitely feature-heavy and geared toward the more intensive or complex project context, it still works with a clean interface and tools that make quickly diving into the work itself easy, without a lot of onboarding and training needed to start using LucidChart tools. 

  • A variety of templates and objects you can add to your mind map
  • Generates entries in a project management software that can be seamlessly integrated
  • A bit of an overload of features

Best option with an educational context

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Features: Export and embed settings | Collaborate with a chat | $0-$8 per member per month

If you want your mind mapping software to be instantly usable for even the youngest learners, Coggle is a great simple tool. While the functionality isn't designed to feed into a complex project management process, it's a tool that allows simple mind-maps without a focus on a bunch of distracting additional features. With the core purpose of being able to outline and work on a piece of writing, this can be an ideal choice for anyone who wants to do their own mind mapping but wants the additional functionality of being able to collaborate on shared mind-maps for group projects. Great for in-class work, especially if doing a group project in a virtual seminar or hybrid course.

  • Variety of export settings, embed options, and chat history for collaboration 
  • Create visual notes
  • Limited colors and lack of sorting/arranging options 
  • Simple interface may or may not fit a given business culture or personal preference

Best for templates and themes

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Features: Over 50 templates | Joint editing and commenting | $0, $5.50, or $16.60 per month

Mindomo lets you start with a blank canvas if you want, but you certainly don't have to. It's got an impressive array of more than 50 templates that help businesses or educational contexts launch a discussion and dive into brainstorming and organizing ideas. The software has dedicated ways of use that help you use it for life organization, collaborative planning at work, and teaching/learning contexts. Their collaboration tools get them high marks since jointly editing and commenting to team members allow the plan to be made, revised, and reviewed in ways that are seamless within a meeting, distributed team context, or between teachers and students. 

  • A variety of export and backup options
  • User-friendly team interface
  • Intuitive platform 
  • Higher price point needs to be justified through using many of their strong features

Conceptboard

Best for visual appeal and design.

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Features: Tagging capacities | Strong design and layout | $0, $6, and $9.50 per user per month plans

If you have ever used Prezi after having previously just made basic slide decks, you'll understand the classy look of the zoom-in, zoom-out ability of a Conceptboard blank canvas. While you can draw traditional connections between items on Conceptboard, it excels at letting visual distance showcase distinctions. When you've finished creating your mind-map, the strong design and layout make it possible to tidy the lookup just a bit to be ready to make a presentation of the next steps. 

  • Uses the infinite canvas in a way that brings the best of mind-mapping and data visualization to the table
  • Personalized cursors
  • Challenges getting all media to show up on the board
  • Not one of the more integration-rich options on our list

What is the best mind mapping software?

Our top pick for the best mind mapping software is Miro because it includes a lot of things in one. However, any of the options on our list are great mind mapping software, it just depends what exact features and price points are right for you.

Which is the right mind mapping software for you?

The first consideration for you is whether you want to be able to make mind maps for yourself or for a team since each software offers greater and lesser features that make real-time shared editing possible. More editing accounts can cost more, but some systems actually charge a reasonable amount if you opt for a professional or enterprise account.

Secondly, some software options offer a limited free trial that may work for you. For instance, if your free trial only allows you to make 4 mind maps, but you don't need to retain your mind maps long-term, you may be able to re-edit the same four maps over time and get everything you need from a free version.

Finally, consider if you are prioritizing any integrations. Some software, for instance, integrates into Evernote, a notetaking management application, allowing you to convert your mind maps into notes that you can use in other contexts. Other software is organized more like a LucidChart, where it integrates into multiple different typical enterprise software, making it a viable first step that naturally progresses into project management. Finally, an aesthetically pleasing software like Conceptboard can be a combination of mind-mapping and joint-presentation-design options. 

How did we choose these mind mapping software picks?

We evaluate features, reliability as assessed by customer reviews, and pricing to select a variety of high-quality software options that also offer different priorities and price points for our readership. The goal is to present high-quality options that allow individuals and teams to find the product that best fits what they are looking for in the best mind mapping software. 

Some want a product, for example, with the ability to do an all-in-one collaboration, like Miro, while others want the focused functionality of a program that exclusively does share mind maps, like Coggle. 

What is a mind map?

A mind map is a visual display of many different ideas, similar to how people write concepts on a whiteboard or blackboard and draw arrows, connections, and distinctions between them visually. They are typically used to organize ideas as they are being generated, but can also be used as a definitive plan, a flowchart that illustrates steps in a process, or a delegation technique to showcase who is in charge of what.

How do people collaborate on a mind map?

Mind map software allows multiple to access the same online document, all adding sticky note icons, comments, and photos and other artifacts to a space where each user can see everything that has been added in real-time. Some software even make it clear where each user's cursor is at a given moment to help multiple editors not step on each other's toes in the shared document.

Can I save my changes to a shared mind map online?

Most collaborative mind maps will automatically save your changes, but technological glitches when multiple users are accessing a mind map can occur. Ideally, storing your own ideas locally in case of an update glitch is a smart choice. The best mind mapping software will also have options for saving and exporting, allowing you to capture a snapshot of a moment in time in a given shared mindmap. 

Are there alternative mind mapping software options worth considering?

First and foremost, there are many applications we couldn't include that are fan favorites around the web. We chose our five top picks because of a combination of a reputation for excellence in things like updates/functionality, strong customer support where needed, as well as stand-out features. Here are some we couldn't include:

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While many companies really value the ability to draw connections or move concepts into proximity-based groups, it's possible to brainstorm in other well-known programs. If you have a less tech-savvy group who haven't worked with mindmaps before, you may find that using your company's  GSuite or OneDrive  collaboration options will allow you to contribute to a shared document in real-time, add comments, resolve items, and even assign tasks to each person after the meeting. These types of software may be a little clunkier if you want to include photos, videos, or other artifacts in your brainstorming. Still, they can usually support this feature, even if it doesn't have the easy drag-and-drop usability of a dedicated mind map software.  

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6 Best Mind Mapping Software for Project Management

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  • Best for visual workflows: FigJam
  • Best for collaboration: Miro
  • Best for complex projects: Lucidchart
  • Best for integrations: WorkCanvas by monday.com
  • Best for simple workflows: Freehand by InVision
  • Best for custom graphics or media: Canva

When you think of a project management tool , you usually think of something to help you organize and keep track of tasks. But if your projects need custom visualization to explain a concept or process, a mind mapping tool is a good option.

Any design tools with collaboration features are a great way to make sure your team stays on the same page and meets project deadlines. Most of the software explored in this article will have project management functionality or integrate with other project management software.

Top mind mapping tools comparison

  • Top mind mapping tools (jump to first listing)

Key features of mind mapping software for project management

How do i choose the best mind mapping software for my business.

The products featured in the table below are either whiteboard, graphics, wireframing, diagramming or project management solutions. Each one has the capability to draw or assemble shapes to visualize your data, ideas or planning process.

FigJam: Best for visual workflows

Figma icon.

Both affordable and intuitive, FigJam is a fluid design tool for projects and concepts. While it’s not a classic project management tool with task lists and reminders, it’s a great tool for visualizing concepts, ideas and projects.

FigJam is best for teams that need to plan a process or product, as opposed to teams with lots of data or writing. You can use the free version to get to grips with the functionality before purchasing a paid plan, and you’ll also be able to check out the free version of Figma. You can use its templates to get started with mind mapping, flow charts, wireframing or diagramming.

  • Free: Allows three active files for Figma and FigJam, plus exporting.
  • FigJam Professional: $3 per user/month billed annually, or $5 per user/month billed monthly.
  • FigJam Organization: $5 per user/month billed annually.
  • Enterprise: $5 per user/month billed annually, but you need to contact sales before purchase.
  • Access to Figma.
  • Interactive workspace including voting and audio messaging.
  • Separate team libraries or organization-wide libraries.
  • Custom templates and color palettes.
  • Diagramming and tables.
  • Mobile apps for iOS and Android.
  • Free plan offers small teams unlimited collaborators, sharing of active files, templates and mobile access.
  • Online mind mapping template.
  • Team libraries for collaboration.
  • Admin and billing in the FigJam Organization plan.
  • Exporting in all plans to save projects and designs.
  • Only annual billing available for FigJam Organization and Enterprise.
  • Only paid plans have password protection.
  • Guest and team controls only offered in Enterprise.

Miro: Best for collaboration

Miro icon.

Miro is suited for teams that want features for collaboration and extensive user management to protect their workplace and foster productivity. The platform has plans for all stages of growth, and onboarding for higher plans to get larger teams started faster. Miro’s Free plan has unlimited members, so you can take your time getting adjusted to the software before making a costly commitment.

  • Free: Unlimited users, three boards, templates and integrations.
  • Starter: $8 per user/month billed annually, or $10 per user/month billed monthly.
  • Business: $16 per user/month billed annually, or $20 per user/month billed monthly.
  • Enterprise: Custom pricing.
  • Collaboration with different users like guests, visitors and members.
  • 100+ integrations, including Google Workspace and Microsoft 365.
  • Miro templates and custom templates.
  • Diagramming and mind mapping tools.
  • On-the-go collaboration with mobile apps for iOS and Android.
  • Ability to add guests and visitors in the Business plan and up.
  • Unlimited project boards in paid plans.
  • Interactive presentations in all plans.
  • Developer tools like REST APIs and WebSDKs are available in the Free plan.
  • Project organization only available in paid plans.
  • Voting and video chat only available in paid plans.
  • Full collaboration features only available in Enterprise plan.

Lucidchart: Best for complex projects

Lucidchart icon.

An awesome choice for teams that want in-depth data visualization tools, Lucidchart excels at complex mind mapping with data manipulation capabilities like shape linking and data overlays.

Plans are affordable, but for more collaboration, you’ll need at least the Team plan for bigger groups. Likewise, Lucidchart’s Free plan is great for getting started, but it’s also very limited, especially with importing. Teams can download their work and use offline mode to edit projects without an internet connection.

  • Month-to-month billing is available but not disclosed upfront.
  • Discount available when bundled with Lucidspark.
  • Free: Three documents and 100 templates.
  • Individual: $7.95 per user/month, billed annually.
  • Team: $9 per user/month, billed annually.
  • Enterprise: Custom pricing and includes Lucidspark bundle.
  • Variety of powerful integrations including Quickbase, Salesforce and BambooHR.
  • Presentation mode for paid plans.
  • Shape libraries and the ability to link shapes.
  • Org charts, advanced diagramming, dynamic shapes and mind map tools.
  • Users can collaborate by sharing links, comments and documents.
  • Teams can use offline mode to edit their documents without an internet connection.
  • Affordable plans.
  • Lucidspark bundled with Enterprise tier.
  • Free plan has access to popular integrations like Slack, Quickbase, Loom and Asana.
  • Advanced collaboration features like commenting and invites are only available in Team plan and up.
  • Import and exporting are limited across tiers.

WorkCanvas by monday.com: Best for integrations

Workcanvas icon.

WorkCanvas is an online whiteboard tool offered by monday.com. It’s more limited than other mind mapping options, but it does offer great features for the price. You can also integrate it with monday.com Work OS for more project management functionality. The whiteboard tool includes templates for mind mapping, diagrams and flowcharts.

  • Free: Unlimited members and three infinite canvases.
  • Pro: $8.90 per user/month, billed annually.
  • Enterprise: Contact sales.
  • Templates for org charts, mind mapping, flowcharts and diagrams.
  • Each canvas (project) has the option for multiple collaborators, from 10 to 30+ members.
  • Sharing and exporting of canvases.
  • Voting and offline working capabilities coming soon.
  • Unlimited infinite canvases in paid plans.
  • Free plan supports unlimited users, 10 collaborators per canvas and three file uploads per canvas.
  • Unlimited file uploads and public sharing.
  • Pro plan offers watermark-free exporting.
  • Free plan only offers basic templates.
  • Not as feature-rich as other mind mapping solutions.

For more information on monday project management, read the full monday.com review .

Freehand by InVision: Best for simple workflows

Freehand icon.

Freehand is a whiteboard tool offered by InVision for smaller teams with tighter budgets. You can integrate it with InVision as well as other productivity applications. Its extensive library of templates is designed to help you brainstorm and plan any concept you want to visualize.

  • Free: Capped at 30 active users and three freehands (projects).
  • Pro: $4 per user/month billed annually, or $4.95 per user/month billed monthly.
  • Integrations to increase functionality.
  • 200+ templates available and the ability to build custom templates.
  • Compatible with virtual machines.
  • Feedback options like voting and commenting on your projects.
  • Ability to add guests for collaboration with clients and contractors.
  • Unlimited freehands for paid plans.
  • Unlimited public and private spaces in the Free plan.
  • Flexible pricing options for Enterprise plan.
  • Exporting in all plans.
  • Admin and security features are reserved for the Enterprise plan.

Canva: Best for custom graphics or media

Canva icon.

Beautiful premade graphics, templates and customization options are what Canva is known for. The free version can take individuals a long way towards creating professional graphics, social media posts, wireframes, diagrams and mind maps. Paid plans, meanwhile, offer access to higher-quality graphics, videos and more niche templates. Teams can also add animations and create their own videos in both the free and paid versions.

  • Canva Free: Multiple users and 5GB of storage.
  • Canva Pro: $119.99 user/year.
  • Canva for Teams: $300 user/year.
  • 250,000+ templates and 1000+ design types for social media posts, stationary, logos, flyers, diagrams, flowcharts, etc.
  • Library of shapes and ability to customize shapes.
  • Samples of audio and video are available, with more options in paid versions.
  • Fonts, colors and word effects in all plans.
  • Importing and exporting for your workflow.
  • AI-powered editing tools.
  • 5GB of storage in Canva Free.
  • Shareable links in all plans.
  • Easy background removal and image resizing in paid versions.
  • 1TB of storage in paid plans.
  • Branding, collaboration and more security in Canva for Teams.
  • Downloading options for your designs are limited in the Free plan.
  • Specific graphics are limited in the Free plan.
  • Single sign-on is only available in Canva for Teams.

These aren’t the most important features for choosing the best mind mapping solution, but they are the bare minimum for finding a tool that teams can use effectively. You’re going to want something with flexibility in terms of collaborating with others or working on the go.

Mobile versions

Sometimes you need to create something while traveling, or last minute. Being able to work on your ideas as creativity strikes or developments arise is a huge asset. A mobile version will help to bridge any gaps in your workflow.

Sharing/exporting

Anyone working in a team or with someone else in mind needs to be able to share their designs. Some software will limit your ability to export or share links to more expensive tiers, so it’s important to find one with affordable sharing options.

Collaboration

In-app collaboration is a great way to communicate your ideas quickly and directly. You can comment, message or vote in most software, and some project management tools allow you to present your designs to an audience.

Customization

A huge part of being able to express your thoughts and create an accurate representation of your ideas is the ability to explain or visualize specific concepts. This can be through color coding, adding unique shapes, fonts, images or data.

Integrations

Some design tools like Figma, Canva and WorkCanvas don’t have as many classic project management features like task management or reminders. Through integrations, you can use free or affordable tools to build mind maps and incorporate them into your projects.

The first thing you need to do is find a tool that can capably create what you have in mind. Canva has a variety of fonts, colors, graphics and elements for personalization, while tools like Figma are great for working spatially.

The aesthetic you have in mind really matters. From there, the ability to work with the level of complexity your projects require is important. Most of the software on this list has great free plans you can use to hit the ground running, or at the very least get a feel for the software before committing to a paid version.

There can be a learning curve to working with design tools, and the variety of options and features can be overwhelming. It will help in the long run to look for online tutorials and budget time for exploring any of the free plans offered.

Methodology

The selection of tools in this article is based on how useful they can be for mind mapping, as well as for concept visualization or idea development. The majority of software on this list is affordable for individuals and small teams, while also offering the strong functionality that established professionals require.

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The best mind mapping software

A hero image with the logos of the best mind mapping apps

I do most of my mind mapping digitally—and even when I don't, I often recreate a paper mind map online so that I can have it safely stored and easily searched. (It's a weird hybrid approach, but it works for me.) 

Over the past several years of updating this list, I've tested close to 50 different mind map tools, many multiple times as they've been updated and added new features. I've also made dozens of mind maps myself, both on paper and digitally. Pen and paper set a very high bar to clear, but these are the five best mind mapping apps that manage to clear it.

The 5 best mind mapping tools

Coggle for mind map beginners and occasional use

MindMeister for collaborating on a mind map with a team

Ayoa for a modern approach to mind mapping

MindNode for Apple users

Xmind for personal brainstorming

What is mind mapping?

Traditionally, a mind map is done with a pen (or, ideally, loads of colored pencils or markers) and paper. You start by writing a central idea or theme in the middle of a blank sheet of paper. Then the fun starts: around your central theme, you create "nodes" connected by lines, each with its own related idea or theme. For example, if the central theme was "Summer" (say, for a marketing campaign), the first five or so nodes might be "Good weather," "BBQs," "Vacation," "Air conditioning," and "School's out"—or whatever else it is that you think of when you think of summer.

From each node, you then repeat the process, drilling deeper into the different concepts. "BBQs" might lead to "Family time," "Good food," and "Burgers." "School's out" could lead to "Summer jobs," "Extracurriculars," and "Alice Cooper."

Some ideas will also connect back to other ideas. "Family time" could also link to "Good weather" and "Vacation." "Burgers" could link to "Summer jobs." But by getting all these branching concepts down on paper, you can start to see the relationships between different things and generate new ideas. Who'd have thought before we started brainstorming that Alice Cooper flipping burgers at a family BBQ (or maybe in a fast food joint?) could make for a killer summer ad? I didn't, but I'd definitely buy one.

What makes the best mind map software?

How we evaluate and test apps.

Our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Unless explicitly stated, we spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

Mind mapping with a sheet of paper and a pen is an incredibly intuitive and natural way to work. You just start drawing and go from there with almost nothing in your way.

While it's hard to beat for convenience, it does have its downsides. Unless you have a gigantic whiteboard knocking around, you're limited to a fairly small piece of paper. It's not searchable, and you can't easily undo things or make edits. And, worst of all, if you lose your mind map, you don't have a backup. So even though pen-and-paper mind mapping is a delightful way to work, it might be worth considering a mind mapping app instead.

While each mind mapping tool on this list has its own unique benefits, they all meet at least the following criteria:

It's actually a mind mapping app. A lot of drawing, diagramming, and flowchart apps are marketed as mind map apps—but they aren't. While you could make a mind map in them, you could also use PowerPoint, Photoshop, or MS Paint. You could even get a key and carve a mind map into your computer screen. Just because something can be used to make a mind map, doesn't mean it should or that it will do it well. These more general-purpose apps tend to lack the features that make creating a mind map digitally as easy as possible, like automatically linking nodes, brainstorming modes that let you get a lot of concepts down quickly, and search. For an app to make this list, I dug past the marketing and made sure it was designed from the ground up for brainstorming , not for drawing or creating professional diagrams or charts. A couple of mediocre templates just doesn't cut it.

It gets out of the way. Mind mapping with a pen and paper is a joy. No app is ever going to be quite as intuitive, but it should come as close as possible. After a short learning period to get up to speed, you shouldn't have to stop and think to create a node, or dig through menus to connect two ideas. The app should just fade into the background—the same way your web browser does. 

It offers an unlimited canvas. A digital mind map tool should have a practically unlimited canvas size, so you can make a mind map as big as you can conceive of, connecting huge numbers of ideas if you want. Using an app is all about overcoming the analog downsides, not reinforcing them. 

It allows you to attach files . Sometimes you need more than a few words to fully illustrate a concept—and doodling is a big part of analog mind mapping. For an app to make this list, you need to be able to attach images, videos, documents, web pages, and other assorted extras to your mind maps. Actually being able to link to things is one of the big advantages that an app has over paper.

It allows you to save and export. You can't easily edit, save, or share your paper mind maps, so one of the big reasons to go digital is that you can. The best mind map software lets you come back to a mind map later and change it up, save it, and export it in different formats, so you can send it to your colleagues, classmates, or anyone else.

Some mind mapping apps are now touting GPT-powered AI features that can make suggestions and auto-fill mind maps for you. If you've played around with ChatGPT, you'll understand what these features are capable of. While the ones I tested worked as described, they were all still a bit rough around the edges; many are still in beta. As a result, I didn't really consider them a noteworthy feature, especially as having an AI add generic ideas to your mind map utterly defeats the purpose of the whole exercise—at least as far as I'm concerned.

This is my fourth year keeping this list updated, so I'm very familiar with all the top picks—plus all the apps that come close to breaking into this list but just fall short. To test each mind map app, I use it. I start with some silly concept and just mind map away to see how it works and feels. (I'm always comparing things back to both paper and the other apps.) If it's nice to use and ticks all the boxes, it goes on a shortlist to be considered for inclusion. If it's awkward, gets in the way, or doesn't have a key feature, I leave it off the list (though all the testing notes get added to an increasingly complex spreadsheet, so I can check if things improve next year). From that shortlist, I pull out the best of the best. So, here are the five best mind mapping apps.

The best mind mapping software at a glance

Best mind mapping software for beginners and occasional use, coggle (web).

Coggle, our pick for the best mind mapping app for beginners and occasional use

Coggle pros:

Really easy to use, even if you've never done mind mapping before

Generous free plan

Coggle cons:

Only available as a web app

Interface is a little dated

Coggle is, in many ways, the mind map maker to beat. It's fast, intuitive, and easy to use (with great keyboard shortcuts)—even though it's only available through your web browser. Perhaps best of all, Coggle is free for up to three private mind maps (and unlimited public ones, but who wants those). As long as you save your mind maps as PDFs, plain text documents, or images, you can delete your old drafts and basically have unlimited free mind mapping for as long as you need. If you're only looking to use a digital option every few months, it's practically perfect.

The moment you start a diagram in Coggle, you'll see the central node of a new mind map. From there, you can create new nodes by clicking on the plus sign or—if you want a faster experience—tapping the tab key. There's a handy cheatsheet of all the keyboard shortcuts in the bottom-right corner of the app, and it's worth learning to use them.  

Even though the interface is starting to look a little dated, Coggle is still packed with thoughtful touches. One of my favorite features is that you can format your mind map items and messages with Markdown , so you can get as fancy as you need to while adding your text, images, and links to the canvas. There's also collaboration built in. If you want to bounce some ideas off a colleague, you can go ahead and add them to your mind map, carry on a conversation in the messages sidebar, or go into full-screen presentation mode to take a step back and do more high-level ideation.

In short, for occasional mind mapping (whether on your own or with colleagues), Coggle nails it, and it's your best option for free mind mapping software. Its paid offering is also great, but for $50/year or $5/month, you can get other mind mapping apps that work natively rather than just through a web browser.

Coggle pricing : Free for up to three private diagrams; $5/month for unlimited private diagrams and extra mind mapping tools (like additional shapes and color control).

Best mind mapping software for collaborating with a team

Mindmeister (web, ios, android).

MindMeister, our pick for the best mind mapping software for collaborating with a team

MindMeister pros:

Great collaboration features

Lots of customization options

Integrates with MeisterTask if you want more of an all-in-one tool

MindMeister cons:

Extra features make it a little less intuitive

A bit pricey for solo mind mappers

MindMeister is one of the best collaborative mind mapping tools out there. It's a little less intuitive to use than Coggle, and some features—like exporting your mind maps as a PDF or image, or attaching images and videos—are limited to paid plans, which require you to pay for at least six months in advance, so it's a less enticing option for solo mind mappers. For teams, though, its collaboration features are great: you can add team members and guests to your mind map, leave comments for each other, and otherwise work together to brainstorm or present ideas.

It also has a sleek modern interface and plenty of customization options (including some more corporate layouts). Plus, it automatically aligns your nodes, which makes it easy to create great-looking mind maps that won't look out of place in a meeting room.

MindMeister is owned by the same people that make MeisterTask , a web-based, Kanban-style project management app. The two tools are integrated, so you can turn your brainstorm session into an actionable project, assigning individual items on a mind map to members of your team, tracking task progress, and syncing it all with your other project boards inside MeisterTask— which even integrates with Zapier .

For an in-depth look at what a sample MindMeister/MeisterTask project might look like, take a look at Zapier's article about how to jumpstart new projects with mind maps .

MindMeister pricing : Free for the Basic plan that includes up to three mind maps and real-time collaboration. From $41.94/6 months ($6.99/month) for the Personal plan that includes unlimited mind maps, file attachments, and PDF exports.

Best mind mapping software for a modern mind mapping approach

Ayoa (web, ios, android, macos, windows).

Ayoa, our pick for the best mind mapping software with a modern mind mapping approach

Lots of different types of mind maps, depending on your brainstorming style

Consistently getting better year over year

Extra features like AI assistance, chat, and task management

Most expensive app on this list

Ayoa is the follow-up to one of my previous mind mapping picks, iMindMap . It was created by Chris Griffiths , a mind mapping expert and author who has collaborated with Tony Buzan, the man responsible for popularizing mind mapping in the 1970s. Put simply, it's got a serious mind mapping pedigree—and it shows.

Open Ayoa, and you have a choice of making a Mind Map, a Speed Map, a Radial Map, or a Capture Map—though you can also change between them at any time with a dropdown menu. (You can also make a Whiteboard or Task Board if you're doing some more corporate-style brainstorming, though these features are limited to the more expensive plan.)

The Mind Map (formerly Organic Map) is the most traditional and mimics the kind of thing you'd draw with a pen and paper. You aren't confined to just putting words in boxes. Instead, you're encouraged to label the swooshing, Sharpie-like branches that connect different ideas. It's a much more natural process than a lot of the other apps.

A Radial Map is a totally modern approach to mind mapping. Instead of nodes and lines, every idea becomes part of a series of concentric circles. A peripheral segment of your central idea becomes the center of its own circle of ideas as you move outward. It's mind mapping that's moving beyond the limits of what can even be imagined with paper.

A Capture Map is a blank canvas that allows you to quickly add ideas, whether they're related or not. They float around the page as little thought bubbles. You can then connect them and turn your rough outline into an Organic Map, Speed Map, or Radial Map.

And Ayoa isn't just limited to basic (and not-so-basic) mind mapping. The chat, real-time collaboration, whiteboard, and task management features make it ideal if you're part of a small team looking to realize your ideas. It's also designed to be accessible to neurodiverse people . Ayoa is under rapid development, so it's worth keeping an eye on their roadmap to see what features are coming down the line. When I first reviewed this app a few years ago, the whiteboard features didn't exist. Last year, they were worth mentioning. Now, they're so good that Ayoa made our list of best whiteboard apps .

AI is now fully integrated with Ayoa. You can right-click on any node and select Ideas , Questions , or Explain , and it will come up with up to four related concepts. It's much improved from last year when it kept making weight loss suggestions, but I didn't find it particularly good or useful. Similarly, there's now an integrated AI image generator should you feel the need to add wild images to your mind maps. Really, if you want an AI to help with mind mapping, the features are there—but Ayoa is on this list for other reasons.

Ayoa pricing : Mind Map plan for $10/user/month billed annually with most mind mapping features. Ayoa Ultimate plan for $13/user/month billed annually adds whiteboards, AI-powered mind maps and generated images, presentations, audio notes and other advanced features.

Best mind mapping software for Apple users

Mindnode (ios, macos).

MindNode, our pick for the best mind mapping software for Apple users

MindNode pros:

Truly native feel on Mac, iPhone, and iPad

Easy syncing with all your devices

MindNode cons:

You can't access it on a web app

Most mind mapping apps are web apps, and if there's a native app available, it's really just a shell for the web app or a way to get things running on smartphones. It's fine if you want the collaboration, sharing, and other features you get with an online service, but what if you just want a simple way to brainstorm by yourself?

MindNode , a native Mac, iPhone, and iPad app, is perfect for Apple users (and when I'm in a big mind mapping buzz, it's my go-to app). Start a new map on one device, and it instantly syncs to your other devices using iCloud. The app is just as easy to use (and as powerful) whether you prefer to tap the plus icon to add a new node on your iPhone or click it on your Mac. And since it's a fully native app, no internet connection? No problem.

MindNode also has a load of other features that will keep you happy if you're deep in Apple's ecosystem, like a Quick Entry dialog in the Menu Bar on your Mac, Widgets for the Home screen or Notification Center, a Watch app, Apple Pencil support, and integration with popular to-do apps Apple Reminders, Things, and OmniFocus. Select any node, and click Add Task to turn it into a to-do item. Or click the share menu and Export to Tasks (or OmniFocus), and your mind map will get converted into a project in your chosen app with all your to-dos ready to be checked off. It's a great brainstorming app that lets you turn a brainstorming session into something actionable.

MindNode pricing : Free limited Mac and iOS app; $2.49/month for MindNode Plus with image support, tasks, themes, and styling options. MindNode is also available through Setapp , a $9.99/month subscription service with lots of Mac apps.

Best mind mapping software for personal brainstorming

Xmind (web, windows, macos, linux, ios, android).

XMind, our pick for the best mind mapping software for personal brainstorming

Xmind pros:

Simple, fast, and easy to use

Great native apps cross-platform

Xmind cons:

Expensive for one person

If you just make mind maps by yourself and don't need to constantly brainstorm with other people, then a lot of the tools we've looked at are overkill. A lot of development time goes into supporting real-time collaboration, versioning, and the like. With Xmind , however, all that same dev energy goes straight into making mind mapping nicer, faster, and easier. 

While Xmind is available on the web (if you have mind maps stored in a cloud storage provider like Dropbox or Google Drive), its native apps are what shine. It's available on Windows, macOS, iOS, Android, and even Linux. If you need something cross-platform so you and your family (or professional team) can all use the same app, even if you aren't collaborating in real-time, it's hard to beat. 

While it's subjective, I also feel that Xmind makes the nicest mind maps by default. It's got a slightly hand-drawn style that I wish I could mimic with a pen and paper. It's professional enough for the office (especially if you use the built-in Pitch mode), but also nice enough that you'll want to use it by choice. 

Otherwise, Xmind hits all the marks you'd expect from a mind mapping app, and more. It's intuitive to use whether you rely on keyboard shortcuts, a touch screen, or clicking buttons with a mouse. There are enough customization options, design styles, and color themes that you can make your mind maps how you like.

Really, the biggest downside is that, at $5.99/month, it's expensive for one person—especially when you consider all the features it lacks compared to, say, Ayoa or MindMeister. If a nice solo offline experience is more important than the most features for the money, then it's easy to recommend. On the other hand, if you're not mind mapping that often or need to work in a more deliberate way with other people, it's probably not for you. 

Xmind pricing: Limited free plan; from $5.99 /month for Xmind Pro.

If you're wary of subscription fees and want something for personal use, SimpleMind is a solid Xmind alternative. It's available from €27.49 for Windows or macOS (€40.99 for both), $10.99 for iOS, and $8.49 for Android. 

Do you need a mind mapping app?

Mind mapping can be a great way to generate and connect ideas, but unless you do it all the time, you probably don't need a dedicated mind map creator—or at least not a paid one. Because, when it comes down to it, mind mapping software is just brainstorming software—and you can brainstorm pretty much anywhere. If you want a compromise, Coggle is a great place to start for free mind map software, since the free plan is pretty generous.

Also, reconsider the pen-and-paper method . It's really hard to beat—which is why there are so many mind mapping apps available and so few on our list—and you can always take a photo of it to save it or share it. It's not as tech-y as an app, but it works if you don't make mind maps all the time as part of your job, or even in your personal life.

Related reading:

How to make mind maps: Visualize your ideas for better brainstorming

The best brainstorming tools

The best online whiteboards

What is brainwriting? The 6-3-5 technique, explained

This article was originally published in February 2019 by Maria Myre. The most recent update was in June 2023.

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Harry Guinness

Harry Guinness is a writer and photographer from Dublin, Ireland. His writing has appeared in the New York Times, Lifehacker, the Irish Examiner, and How-To Geek. His photos have been published on hundreds of sites—mostly without his permission.

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Improve your productivity automatically. Use Zapier to get your apps working together.

A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'

Free Online Mind Mapping

Create, share and publish mind maps, hassle-free!

Create and share amazing mind maps

Capture ideas at the speed of thought – using a mind map maker designed to help you focus on your ideas and remove all the distractions while mindmapping.

Create unlimited mind maps for free, and store them in the cloud. Your mind maps are available everywhere, instantly, from any device.

Brainstorm, create presentations and document outlines with mind maps, and publish your ideas online and to social networks.

Why use MindMup?

MindMup is great for individual note-taking, collaborative planning, teamwork and classrooms.

  • 1 Powerful keyboard shortcuts speed up your work
  • 2 Frictionless interface helps you focus
  • 3 Convert maps easily to PDF, PowerPoint, outlines...
  • 4 Publish and share maps online
  • 5 Easily save to Google Drive and manage using Google Apps

MindMup is super-simple, lightweight, and generally a joy to use

Erez Zukerman

Erez Zukerman

Pcworld.com.

If you like to plan and brainstorm by creating mind maps to link together ideas, MindMup is a great browser-based program that helps you get organized with lots of features.

Shep McAllister

Shep McAllister

Lifehacker.com.

MindMup is the sort of app everyone dreams of finding online.

Jane Applegate

Angela Alcorn

Makeuseof.com.

Ideas

Do more with mind maps, faster

Here are just some of the great things you can do with MindMup:

Structure writing

Use notes and attachments to quickly create a structure for an article or a writing assignment, then create a document outline and continue editing in your favourite writing tool

Create storyboards

Use a frictionless planning canvas to capture and organise your thoughts, and then put them into a powerful storyboard to turn a hierarchy of ideas into a sequence of slides.

Post to social media

MindMup Atlas automatically adds images and contextual information to ensure that your maps show up nicely on Twitter, Facebook, Google+, LinkedIn and Pinterest.

Plan and manage projects

Add measurements to map nodes to automatically calculate cost, completion and other important factors. Manage project progress easily with icons and priorities .

Collaborate easily

Maps saved to MindMup Cloud support concurrent editing for teams and classrooms, enabling you to instantly see updates made to your map by other users.

Attach documents

Add longer text, videos and spreadsheets to your maps. MindMup for Google Drive also allows you to link to other project documents on Google Drive easily.

Quickly add images and icons to your maps to provide context and illustrations.

Administer easily

Administrators can easily control sharing settings for the entire organisation. MindMup also integrates with Office365 and Google authentication for easy account management.

Free Plan

  • Unlimited number of maps
  • No account/login required
  • Save maps up to 100 KB to MindMup storage, for up to six months .
  • Save larger maps to Google Drive.
  • Export maps up to 100 KB .
  • Publish maps for up to six months .
  • Community chat help and support.

Gold

Personal Gold

  • Unlimited number of maps.
  • Edit concurrently and collaborate with other Gold users.
  • Save large maps to MindMup storage.
  • Export and publish large maps.
  • Dedicated e-mail help and support.

Gold domain

Organisational Gold

  • Unlimited number of users

Storage options

mind map task manager

MindMup Cloud

Free users can create public maps up to 100 KB and save them up to six months . No account or registration needed.

Gold users can create private maps, share and edit concurrently .

Google Drive

Anyone can create maps for free . Share and collaborate as with any other Google Apps document. No additional registration needed, just use your Google accounts, including Google Apps for Work and Google Apps for Education.

  • Add MindMup 2 to your Google Drive for easier access
  • Can't find a map you created using an older version? Check out the Migration guide .
  • Google Apps/GAFE administrators: check out the Key information for domain administrators .

project management mind maps

The best mind maps for project managers

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Modern theories of project management are as ubiquitous as the industries that use them. We have process-based, traditional, lean, benefits realization, and critical chain project management, to name a few. Each method requires new processes, tools, and diagrams that may or may not be working for you. Especially if you manage a small or medium-sized team, intensive processes and elaborate diagrams may require much of your time and many of your resources without returning compensatory value. Fortunately, you may be able to resolve this issue with a solution as simple as project management mind maps.

What are mind maps?

Popularized in the 1970s by author and educational consultant Tony Buzan, mind maps organize related topics around a central or core idea. The core idea is written down, and then subtopics radiate outward from the core idea. Each subtopic can be broken down further and further making a mind map with hundreds or even thousands of end nodes if desired.

mind map example

Buzan claims that this is the way our brains naturally operate, and he calls it “radiant thinking.” All of our core thoughts are connected to dozens of associated ideas that radiate outward endlessly. Because mind mapping mimics this process of thought, it feels intuitive and can help organize ideas efficiently.

Why use mind maps?

Studies have shown that mind maps produce a number of positive effects among users. For example, mind maps:

  • Promote idea generation in groups .
  • Help with problem solving .
  • Improve learning and understanding of concepts .

These effects are especially beneficial for project managers. Project management mind maps can help teams that are roadblocked to think critically and problem solve. They can be a valuable aspect of brainstorming a new million dollar idea. When starting a new venture, project management mind maps can provide needed context in a way that is understandable to all stakeholders. Creativity, problem solving, idea generation, and group understanding are all benefits that universally facilitate the work of project managers.

How to use mind mapping for project management

Managers can leverage the benefits of project management mind maps throughout the lifecycle of a project. Here are just a few ideas.

1. Collect project requirements

Use a mind map to break projects into smaller project components. For each component, work with technical and decision-making stakeholders to add requirements to your mind map. With Lucidchart, you can have everyone edit the mind map together during a meeting, or separately to accommodate busy schedules.

project requirements mind map

Try it in Lucidchart.

2. Taking notes

During work meetings, take notes using mind maps. Jot down the main idea of the meeting, and then add branches with ideas, questions, and main points as the meeting progresses. Taking notes with mind maps rather than a bullet list requires the listener to engage with the material, increasing understanding and recall.

3. Presenting

Turn your project management mind maps into presentations. As opposed to making a presentation that organizes ideas linearly, the organic flow of thoughts in a mind map allows you to adjust your presentation according to the response of your audience. Focus on areas of interest and skip over points that are not engaging listeners. Try using Lucidchart’s presentation mode to turn your next project management mind map into a slide deck. 

4. Store information

Mind maps organize content topically. Therefore, when built with a web-based mind map tool such as Lucidchart, they function ideally as a central repository of information. Store links, files, graphics, and colleague contact information all sorted by topic. Because this mind map lives in Lucidchart, you can share it with others that may need access to your files. They can open the document to find what they need every time.

resources mind map

5. Whiteboard/brainstorm

Ideate with your team using mind maps. Whether you are trying to solve a problem or come up with a new project, sitting down together and throwing ideas on a board is one of the best ways to tackle productivity freezes. Lucidchart supports multiple editors in a single document, meaning that everyone can contribute to a brainstorming mind map while one person organizes ideas into groups.

6. To-do lists

Mind mapping a to-do list is a skill that can increase personal and team productivity. Think through all of the pieces of a project and then all of the steps that must be taken to accomplish each piece. Once you have mind mapped all of your to-dos, you can rank them by hierarchy of importance in a list. Starting with a mind map before making your prioritized list ensures that no important tasks are forgotten. Likewise, it’s easier to objectively prioritize when all of your tasks are in front of you rather than trying to prioritize from the beginning.

Tips for making project management mind maps

  • Record all of your ideas before you worry too much about formatting and organization. This action helps to prevent writer’s block.
  • For complicated mind maps built in Lucidchart, use multiple layers to filter content, maintaining a simple and visually accessible diagram.
  • Use curved lines, colors, and images throughout. These features make your mind maps more exciting and more engaging for your brain.

Lucidchart, a cloud-based intelligent diagramming application, is a core component of Lucid Software's Visual Collaboration Suite. This intuitive, cloud-based solution empowers teams to collaborate in real-time to build flowcharts, mockups, UML diagrams, customer journey maps, and more. Lucidchart propels teams forward to build the future faster. Lucid is proud to serve top businesses around the world, including customers such as Google, GE, and NBC Universal, and 99% of the Fortune 500. Lucid partners with industry leaders, including Google, Atlassian, and Microsoft. Since its founding, Lucid has received numerous awards for its products, business, and workplace culture. For more information, visit lucidchart.com.

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Collaborative mind mapping

Miro’s mind map maker is the quickest, easiest way for teams to capture, organize, and map out their ideas in a structured way.

Over 60M users love Miro.

Infinitely expand your thinking with AI

Discover new topics and explore ideas by automatically generating expansive, multi-branch mind maps using Miro Assist.

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Break down complex problems with ease

Analyze complex problems by splitting the causes and exploring their relationships, rearranging your mind map, and dragging and dropping nodes to structure your ideas.

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Customize your mind map for a professional look

Apply colors, images, and different styles to your mind map to tell your story in a professional manner.

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Why Miro is the best mind mapping tool

Presentation mode.

Toggle into presentation mode, or break up your mind map into frames to present them as slides.

Easily share

Embed your mind map into thousands of websites and tools like Confluence, Notion, and Teams.

Real-time collaboration

Multiple team members can co-create synchronously in the same space.

Infinite canvas

Add any content or other mind maps to the same board.

Related templates

Mind Map Template

Improve your brainstorms with this unique technique.

Impact Mapping Template

Set business goals and outline how to achieve them.

Random Words Template

Generate new ideas and solve problems with this association technique.

Mental Model Template

Develop understanding and innovation with your team.

Decision Tree Template

Explore, plan, and predict several possible outcomes to your decisions.

PERT Diagram Template

Track project timelines, tasks, and dependencies at a single glance.

An intuitive and robust mind map maker

Miro's mind map maker helps distributed teams brainstorm, plan projects, map out information architecture, create org charts, and develop sales strategies.

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Concept map maker

Use Miro's concept map to link key concepts to get a big picture overview. Bring structure to concepts through visual collaboration.

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Brainstorming

Unleash your creative ideas on an infinite canvas and collaborate in real time from any location. Brainstorm in many formats with sticky notes, diagrams, and more.

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Presentations

Give better presentations and communicate your ideas, projects, and everything you need. Miro helps you to gain the confidence to keep the momentum going.

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Online sticky notes

Miro's digital collaboration tool is a visual workspace where you can work with sticky notes online — and so much more.

mind map task manager

Flowchart maker

Create flowcharts at speed and simplify your workflows and daily routines with Miro’s flowchart creator.

How to create a mind map with Miro

An image showing how to make a mind map in Miro

Select the Mind Map app

Drag the Mind Map to the board.

Start with a central concept

Add the problem you'd like to solve to the parent node.

Add branches

Click on the plus sign on either side of the node to add a child node.

Make it yours

Choose a new color for a branch using Miro’s palette tool.

Organize your mind map

With one click, automatically keep your mind map aligned, even when you move or create new nodes.

Mind map FAQs

Is miro’s mind map creator free.

Yes, Miro’s mind map creator is 100% free and requires no credit card. After you sign up, you can invite collaborators to your board and start creating a mind map right away.

When should I use a mind map?

Mind map makers are great tools for any time you need to organize ideas, thoughts, or concepts and see how they are interrelated. They are especially useful for running brainstorming sessions, problem-solving workshops, or note-taking.

Can I share my mind map with my team?

You can share your mind map with your team at any time by using the Share button at the top of your Miro board. You have the option to allow them to view, comment on, or edit your mind map. You can also download your mind map as a PDF, if you want an artifact to share in other channels.

How can I brainstorm with a mind map?

To brainstorm with a mind map, start with one central idea or problem in the middle of the page or board. Establish a few rules, so people know how the session is going to progress. There are a ton of different brainstorming techniques you can use to generate multiple new ideas quickly. As each new idea flows, simply add it to a new node on your virtual mind map.

Discover more

What is a mind map?

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5 popular mind map types to help your creative thinking

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MindManager maps and charts

MindManager has charts, maps, and board templates to help you organize, plan, process, problem solve, and brainstorm your projects. Try it free today!

Task and project management

gantt-chart

Gantt chart

A Gantt chart is a project management tool that shows tasks, activities, or events across a specific timeframe.

kanban-board

Kanban board

A Kanban board is a project management tool used for workflow visualization.

timeline-chart

Timeline chart

Timeline charts are highly versatile visual charts that are used to illustrate a set of events chronologically.

pert-chart

A Program Evaluation and Review Technique (PERT) chart is a project management tool used to organize and schedule out tasks.

cpm-chart

CPM, which stands for Critical Path Method, is an algorithm of resource utilization that schedules project activities.

strategy-map

Strategy map

A strategy map is a visualization tool that helps organizations see their main goals and how they connect and relate to each other.

concept-map

Concept map

A concept map is a way to visually display the relationships between different concepts, ideas, and pieces of information.

thought-map

Thought map

A thought map is a visual way to document existing knowledge about a particular subject or topic.

life-map

A life map is a timeline that includes key moments from the past, helping you gain a broader perspective of the goals you're trying to achieve.

visual-map

Visual mapping is an image of an idea — a network of suggestions and options that spreads out from an original word or phrase.

vision-board

Digital Vision Board

Whether you need inspiration or organization at work, in your personal life, or for a particular project, digital vision boards, creating a digital vision board in MindManager can help make it happen.

stakeholder-mapping

Stakeholder Mapping

Stakeholder mapping is the process of identifying, analyzing, and evaluating the needs of stakeholders interested in or impacting a project.

Problem solving and decision making

venn-diagram

Venn diagram

A Venn diagram illustrates the relationships between two or more data sets. 

matrix-diagram

Matrix diagram

A matrix diagram is a project management and planning tool for displaying and analyzing the relationships between two or more data sets.

mental-map

A mental map represents a person's perception of their surroundings. 

ishikawa-diagram

Ishikawa diagram

An Ishikawa diagram is designed to show the potential causes of a specific event or process. 

fishbone-diagram

Fishbone diagram

A fishbone diagram is a visualization tool used in business to identify and investigate the many possible causes of a particular event.

decision-tree

Decision tree

A decision tree is a type of flowchart you can use to visualize a decision-making process.

cause-effect-diagram

Cause and effect diagrams

A cause and effect diagram (also known as Ishikawa, fishbone, or tree diagram) presents the causes of the root problem.

sipoc-diagram

SIPOC diagram

A SIPOC diagram is used in business to provide a high-level representation of a process to show how you can improve it.

Brainstorming

mind-map

A mind map is a non-linear visual diagram that organizes and links the concepts related to a particular topic.

bubble-map

A bubble map is a visual representation of a noun surrounded by adjectives that can be used to describe it.

spider-diagram

Spider diagram

A spider diagram organizes and displays data in a logical, visual way.

idea-map

An idea map is a visual representation of your thinking process.

Organizing data

onion-diagram

Onion diagram

An onion diagram is a chart that shows the dependencies and relationships between the different parts of a process or organization.

tree-diagram

Tree diagram

A tree diagram allows users to visualize possible outcomes and probabilities for a given situation.

knowledge-map

Knowledge map

A knowledge map is a visual aid that shows where knowledge can be found within a group.

org-chart

Organizational chart

An organizational chart is a visual diagram that shows how work flows through an organization.

web-diagram

Web diagram

A web diagram is a visualization of how things are connected.

functional-chart

Functional chart

A functional chart (or org chart) organizes workers in a business based on skills, expertise, and specialty.

family-tree-maker

Family Tree Maker

A family tree diagram is a visual representation that shows the relationship between family members, including stepparents, grandparents, siblings, and other relatives.

Process mapping

flow-chart

Flowcharts are a visual representation of processes or workflows.

workflow-diagram

Workflow diagram

Workflow diagrams visually represent a business process, project, or job.

swim-lane

Swim lane diagram

Swim lane diagrams are flowcharts that show a process from start to finish.

process-map

Process map

A process map is a visual representation of a task, process, or workflow.

activity-diagram

Activity diagram

An activity diagram is a type of UML flowchart that shows the flow from one activity to another in a system or process.

funnel-chart

Funnel chart

A funnel chart demonstrates data flow through a linear, sequential process within a sales pipeline.

customer-journey-map

Customer journey map

A customer journey map is a visual tool that illustrates a customer's experience with a business from the moment they start interacting with the brand to the end of their journey.

user-flow-diagram

User flow diagram

User flow diagrams are visual representations of the steps a user takes when interacting with a website or mobile application to complete a task.

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COMMENTS

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  6. Mind Mapping Software by MindManager

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    Features - Xmind - Mind Mapping App Features available with Xmind. Curated features for you to generate ideas, inspire creativity, and bring efficiency both in work and life. New Illustrations Featuring 310 AI original illustrations. Visualize concepts and information to make understanding easier. Quickly Search for Illustrations

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  9. Xmind

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