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Business Email Hosting Comparison Australia 2022

Our guide compares australia's business email hosting services, the annual fees and how to get a free business email mailbox for your business.

Australia's Best Business Email Hosting Services

  • Australian businesses are increasingly moving towards boosting their branding and exposure. Beyond a website, one of the best ways to do this is with a domain-associated business email address. 
  • We compare the providers and shortlist the best business email providers for Australian businesses.
  • Important - your domain registrar may offer business email hosting but you're free to pick any provider you like, so you are not tied into any service or subscription.
  • Beyond free email solutions (GMAIL, Hotmail and Yahoo) lies business email address which automatically gives your business a more professional image.
  • You can pick any email account for your branding - sales@, hello@ or info@ are just some of the many examples. 
  • Best of all, with the right service provider, you have a platform that quarantines your emails and allows you to have dedicated support, uptime and service.
  • A professional email address is ALWAYS advert-free and easily accessed for adding and removing team members as needed. 
  • Must Know Facts and Considerations

Business Email Service Comparison

Frequently asked questions, our favourite business email hosting services for australian smes.

  • We believe the best business email service is low in price, big on storage and generous with 24/7 support. This lets your business run without any restraints or friction and protects each team member's email functionality.
  • Business email setup doesn't take long, but you may need some help if unfamiliar with DNS records or nameservers. The email hosting service support team can assist. 
  • Once you've chosen a service, it can be disruptive to your business email to switch to another service later. For this reason, it's essential to make an informed decision upfront. 
  • Domain registrars sell email hosting services, but they are not always the cheapest and may not offer the most storage. 

Business Email Hosting Australia

Business Email Hosting - Must Know Facts and Considerations

  • The more email address you need, the higher the ongoing cost:  If you plan to have multiple email addresses and minimise costs, it is essential to pick a service that offers a low per-address cost. Having this gives you the freedom to add accounts like office@ or sales@ and set up an email account for each sales team member, etc. 
  • Support is critical should a disaster happen:  It's rare, but an email server can go offline. When it does, or even if you need basic help with a technical issue, it is critical to have 24/7 support and preferably a number to call. Any email provider that doesn't offer this should be avoided.
  • The pricing varies widely:  Despite the actual product (functional email) being near-identical between providers, the pricing differs considerably.
  • Before deciding on the service you want to go ahead with, we recommend that you contact 2-3 shortlisted providers and ensure they meet your needs.
  • Please consider this a  starter guide  to help you build your small business branding with a professional email address. 

Business Email Hosting Australia

Detailed Provider Reviews - iinet vs Vodien vs ZOHO vs Ventra IP vs webCentral vs Crazy Domains vs Google Workspace vs GoDaddy vs Melbourne IT:

austdomains

  • More details: Vodien
  • Price: From $5.25/month
  • The pricing - We don't know the renewal costs so urge customers to be cautious. We have reached out to Vodien and will update this review when they respond re: renewal rates.
  • 24/7 freephone support, essential for peace of mind all provided with Australian hosting. 
  • The 3GB storage space - this is likely to suit a standard business perfectly. 
  • Fast integration, reliable service and uptime meaning no missed emails. 
  • Very little. The pricing makes this option very attractive.
  • If you demand 24/7 support, access your email on desktop and phone and don't send email in great volumes (or delete emails regularly), the Vodien Australia service is strong offering.

zoho

  • More details: ZOHO Mail
  • Price: "Forever free" account; up to five users, 5GB storage per user, 25MB attachment limit and access to mobile apps for email.
  • It's free. That is huge when comparing this critical factor among the email hosting service providers in our comparison.
  • The support manuals that are provided for connecting the platform to a number of devices, with very little limits. 
  • The service includes up to 5 email accounts, each with 5GB of space. 
  • The easiness of setting ZOHO up - just make a couple of changes in your domain DNS and get your email online within 10 minutes.  
  • Because it's free, there is little support other than ZOHO community boards, but you get what you pay for in this respect, and in our experience the solution operates reliably meaning your business emails will always be sent and delivered. 
  • ZOHO is free but its use-at-your-own-risk given there is no formal support unless you upgrade to a paid service. However, it's attractive to any business wanting to control costs. If you are an Australian startup, small business or established SME looking to adopt business email but don't want a financial commitment, Zoho will be attractive.

ventraIP

  • More details: VentraIP
  • Price: From $2.95/month
  • This is a standard email service, with a 5GB storage box. 
  • The freedom to pay monthly, quarterly or annually. 
  • The 9am to 9pm phone support. 
  • Slow email replies for simple support queries, which requires logging in to your service/portal and submitting. 
  • We don't see a huge amount of merit in the VentraIP service when compared to others in the price range, but it is worth taking note that if you are an existing client using them as a domain registrar they do offer discounts.  

netregistry

  • More details: Webcentral
  • Price: From $9.99/month (with 50 GB email storage)
  • A guaranteed 99.9% uptime
  • The 50 GB storage that's more than enough for small businesses
  • Not much else
  • With a starter plan offering 50GB storage, Webcentral's email hosting services offers value for money. 

crazydomains

  • More details: CrazyDomains  
  • Price: From $4.58/month (with 25GB user plan)
  • CrazyDomains delivers helpful pre-sales consultations, 
  • The service offers expect helpfulness
  • Good value for a paid email hosting solution, with 10-user plans from around $4.58 a month and unlimited user plans from around $9.08/month. This is the cost affordable professional service in Australia.
  • Slow email replies for simple support queries, albeit communicated effectively. 
  • Not an Australian provider, despite a .com.au domain name and Australian phone numbers. 
  • If you want value for money with a 5+ person team all needing business email addresses, CrazyDomains is the cheapest provider in Australia.

Google Workspace Review Australia

  • More details: Google Workspace
  • Price: From $8.40/month
  • The speed, reliability, 24/7 support and reliability of the service.
  • A large 30GB storage limit for your inbox - this will set you up forever unless you are very heavy in file-based emails. 
  • The platform includes the ability to sync with all your other Google products - Calender, Youtube etc. 
  • The costs! Google charges $8.40/email account, with no discounts . So if you're a growing business, this is going to get expensive as you get no confession discounts (which exists in the favoured providers above) and thus pay $100+ per team member per year. This can add up.
  • You're paying for a service with Google, you're getting some of the best features and service. However, if you have many team members all needing an email address, the costs can add up and cheaper alternatives are available elsewhere.

godaddy

GoDaddy Business Email Hosting

  • More details: GoDaddy
  • Price: From $10.99/month via Microsoft 365
  • The 24/7 "can do attitude" service! It really does not get much better than GoDaddy, who deliver the best technical support in Australia. 
  • The simplicity of the control panel, easy setup and excellent resources meaning getting your business email online is near-instant. 
  • The pricing. At $70+ a year for 10 GB account isn't market-leading.
  • If you want 24/7 support and are an existing Godaddy domain registration customer, this this service will probably be for you as the integration is seamless.Our research also confirms GoDaddy's domain registration and renewal costs lead the market . We also recommend prospective clients should contact GoDaddy via online chat and ask for a discount - their support agents are often quick to give it. 

melbourneIT

Melbourne IT Business Email Hosting

  • More details: MelbourneIT
  • Price: From $11.62/month via Microsoft 365
  • 50GB mailbox - the biggest available within this provider comparison. 
  • MelbourneIT is a proven provider, and their support can't be faulted. 
  • Australian server/hosting
  • F or a business email service, you don't get much in the way of features . 
  • Expensive domain registration if you use MelbourneIT (per our review here )
  • While MelbourneIT has a loyal following, their offering is similar to others, we do suggest alternatives to save on costs.

Business Email Hosting Australia

How much should email hosting cost?

What is the best business email host in australia, can i integrate calendars into my business email account, are my emails secure what happens if there's a server problem, should i save money and use a free email just as gmail instead of a paid business email.

  • Domain Name Registration and Renewal Cost Comparison
  • ​ Business Email Setup

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Australian Email Hosting

axigen email

Business Email Hosting Plans

Our feature-packed email hosting includes:, save money for your business, enhanced email security, 100% australian support, trusted by over 300,000 australians, things we get asked all the time.

Email hosting is a dedicated email inbox that you pay to store on the server of a provider. Dedicated email hosting allows for custom domains to be used and various privacy, accessibility and compatibility advantages for a reasonably low cost. There are many free email hosting options available through various providers such as Google or Outlook.

There are several advantages to using paid email services over free email:

Customisation: One of the most significant advantages is that paid email services provide the ability to customise your email address entirely. This helps to legitimise your brand or business and provides a level of trust to contacts that receive your emails.

Privacy: The majority of free email services will serve you advertising throughout the platform. Advertisement data collection can re-target ads towards you through your free email platform.

Security: A lot of the free email services come with a good level of protection from SPAM emails or malicious email viruses. Paid email services generally have a more customisable approach for security, giving more control and power to the user, which can be beneficial in most cases.

Support: Managing your inbox can sometimes be tricky, and with a Free email service, you are on your own and working out how to configure your email system will require time and many a google search. A paid email service will always come with some level of support, and with VentraIP, you have 24/7 support at your disposal through multiple methods.

There are a few things you should always look for when selecting the correct email hosting for you.

Compatibility: This factor mainly speaks to how you can view your email. While email hosting services will come with a default way to view your email, you may want to consider your email through different devices or even using specific email clients such as Outlook or Gmail. So be sure that you can still utilise your email services the way you want before buying.

Storage: Especially important if you are moving emails into a new account. Be sure to select an email hosting service that has enough storage to support your past comfortably, present, and future emails.

Security: All email hosting will include some level of protection because if it didn’t, your inbox would be very difficult to use and trust. But knowing how reliable and comprehensive those security measures are is essential when selecting an email host.

Absolutely! and we can do the heavy lifting. As part of our email hosting services, we offer free migrations, which means once your new email hosting service has been activated with VentraIP, you can request our team to perform email migration. They will be able to pull over all of your email data from your old provider to your new VentraIP inbox! For more details, see our FAQ on Migrating your emails from another mail server .

A general question our support team gets asked, and here is the short answer. IMAP and POP3 are just two different methods of how you receive emails.

IMAP  syncs messages across all your devices. So if you’re using multiple devices to view emails, then this option is better for you. If you delete an email on your phone, the email will be deleted on your computer and vice-versa.

POP3  downloads emails from your source mail client and stores them on your device. So emails that come through to your Outlook account are then downloaded by your phone. If you delete the email in your Outlook, the email will still be available to view on your phone. This also means that you can review your emails if you’re not online. It also means that emails will take up storage space on each device you view your email on.

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We are proud to offer great value plans with a range of features, dedicated customer service, scalability, security and customisation to cater to small and large businesses.

Starting at $11 .97 /month

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Email Hosting with Australia’s Best Servers

Premium email hosting for your business. Look professional without breaking the bank.

BUSINESS 250GB

$29 .97* /month

$49.95/month Save 40%

This storage is shared by your email accounts.

  • Powered by DirectAdmin & Dream Relay
  • Up to Unlimited Email Accounts

Inbound relay includes a self service spam filter, which allows you to filter/manage your incoming emails. Outbound relay ensures that your emails land in your receiver’s inbox, by delivering emails from one our trusted IPs. We don’t want your emails landing in spam folders.

  • Self-Service Email Migrations

Quickly and easily access your emails anywhere with a great looking web client that supports chat, file sharing and more.

  • Daily Backups & Email Archives

Link up to 10 additional different domains to one hosting account.

  • 1000 Emails per Hour

The ability to expedite an issue regarding your service via our phone line.

$11 .97* /month

$19.95/month Save 40%

  • Includes 25 Email Accounts
  • 250 Emails per Hour

BUSINESS 150GB

$17 .97* /month

$29.95/month Save 40%

  • Includes 50 Email Accounts
  • 500 Emails per Hour

BUSINESS 200GB

$23 .97* /month

$39.95/month Save 40%

*Valid on the first invoice only and up to an annual billing cycle (12 months). Discount will be applied automatically at the checkout. Prices are displayed in AUD and include GST.

Business 250GB

$32 .97* /month

$54.95/month Save 40%

  • Powered by cPanel & Dream Relay

$14 .97* /month

$24.95/month Save 40%

$20 .97* /month

$34.95/month Save 40%

$26 .97* /month

$44.95/month Save 40%

*Price after discount is applied. Valid on the first invoice only and up to an annual billing cycle (12 months). Prices are in AUD and include GST; other currencies available.

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Looking for reliable and user-friendly contact and calendar hosting?

Our hosting solutions offer seamless integration with popular contact and calendar applications, such as Microsoft Outlook or Apple Mail, and provide comprehensive features for managing and organising your events and contacts.

With 24/7 support and easy-to-use tools, DreamIT Host is the perfect choice for all your contact and calendar hosting needs.

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What is Email Hosting?

Email Hosting lets you create email accounts for your domain.

Your website builder may not offer email hosting. You may require extra email storage for your hosting account. You may not have a website and need email hosting only. We have multiple options to suit your needs so you can upgrade as your business grows.

We’ll make sure your emails land in their inbox and aren’t marked as junk mail. We’ll even migrate your websites, emails and files for FREE! 

Compare DreamIT Host to G Suite or Microsoft Outlook .

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Secure POP/IMAP/SMTP

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  • Dream Relay
  • MailScanner Filtering
  • Local Servers and Storage
  • Free Email Archiving
  • Free Daily Backups

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Get instant access within your control panel to our backup archive that is completed daily.

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We use DreamGuard to scan every email received and sent from our server.

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Ensure that you always have a secure connection with a free SSL certificate.

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CrossBox Webmail

Access your emails anywhere with a web client that supports chat, file sharing and more.

Have the ability to access your email online or through your setup email client on a desktop or mobile device.

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Scaleable Plans

Gain up to unlimited email accounts on selected email hosting plans, with no extra fees for adding accounts. You have the freedom to upgrade your plan as you grow.

CrossBox and More

Get instant access to CrossBox and our other webmail clients, accessible from any device. Set your favourite as default.

Free secure, encrypted access to IMAP, SMTP and POP3, to ensure the data of your email messages are kept secure.

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Designed for those who settle only for the best — CrossBox is beautiful, dazzlingly fast, and comes with advanced features that provide you and your team with cutting-edge communication technologies.

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Frequently Asked Questions

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DreamIT Host operates servers in Sydney, Melbourne, Auckland and Singapore.

Depending on your Email Hosting plan, you can have a minimum of 5 email accounts and up to unlimited email accounts. All Web Hosting and Reseller Hosting plans include unlimited email accounts. We don’t charge a per-user fee at DreamIT Host. You are only limited to the storage quota on your plan.

Yes, this is one of the main reasons why customers choose our Email Hosting. Your website builder may not offer email hosting but we have multiple options to suit your needs so you can upgrade as your business grows.

Phone support is available Monday to Friday, 9:00 AM-7:00 PM AEST. If you are an existing customer, please check to ensure that your plan includes phone support. If your plan does not have phone support, please raise a support ticket from your My DreamIT account at any time with as much detail as possible so we can resolve your enquiry.

Find more FAQ

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Email & Office

Send & receive emails from your domain with a professional email address.

  All the help and tools you need to get business done

  Private, fast and reliable business email

  Stay mobile with your email anywhere, anytime

Professional Email

Professional Email

Customers are more likely to open emails that come from professional email addresses rather than free providers like Gmail or Hotmail. You can also create extra addresses for different parts of your business, like [email protected] or [email protected] . Get started with our free setup assistance.

Professional Email with Microsoft 365®

Professional Email with Microsoft 365®

Get Professional Email plus the full suite of Microsoft Office® applications. Includes Word®, Excel®, Outlook®, PowerPoint®, and more.

500 MB email storage

$ 5.99 per user /mo

WITH AN ANNUAL TERM (66% SAVING)

You pay $ 71.88 today

Renews next term for $ 5.99/mo ($ total)

Email Essentials includes

  500 MB of email storage

  Professional email that matches your domain

  Mobile-friendly webmail

  Calendar, contacts and tasks

  Anti-spam protection

  Works with the email app of your choice

10 GB email storage

$ 6.99 per user /mo

WITH AN ANNUAL TERM (57% SAVING)

You pay $ 83.88 today

Renews next term for $ 6.99/mo ($ total)

Same as Email Essentials package, plus

  10 GB of email storage

  Assign tasks to your team members

50 GB email storage

$ 9.99 per user /mo

WITH AN ANNUAL TERM (40% SAVING)

You pay $ 119.88 today

Renews next term for $ 9.99/mo ($ total)

Same as Email Plus package, plus

  50 GB of email storage

Microsoft 365 Business plans

For businesses looking to improve productivity and collaboration. Online only version.

  Web & mobile apps and services

  1 TB of OneDrive storage

  50 GB mailbox storage

  Automatic app updates

For organisations seeking to enhance business processes, collaboration, productivity and communication.

  Desktop, web, & mobile apps and services

  Install up to 5 devices

  Installable desktop apps

  Webinars and live events

Includes everything in Business Standard + advanced security, and compliance tools.

  Advanced cyberattack protection

  Device security management

We'll set up your email for you! We understand just how critical email hosting is to your Australian business so we step in and set it all up for you. Simply tell us the mailboxes you need upon registration, and we'll do the setup and turn on your professional email(s).

We are trusted by over 300,000 customers

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Want more info? Give us a call. We’re happy to help, even if you’re not a customer. Call us on 1800 704 416 and let’s chat.

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Australian Email hosting services

Business owner

Service overview for Australian businesses

Whether you're just getting started, growing, or looking for something to make your life easier, we have a portfolio of hosted email solutions suited to you.

Business Email Address

Are you just getting started and want to represent your business with a customised email address and your own domain name? Our professional email packages offer everything you need to boost your brand and to make it easier for your customers to remember you.

  • Email address and domain that matches your business name
  • Additional email addresses for different parts of your business
  • Multiple mailboxes included
  • Convenient storage

Hosted Microsoft Exchange

Looking for an email solution that ensures your company can remain professional as you continue to grow? By combining maximum productivity with maximum availability, our hosted Exchange solution allows you to take the reins and drive your business forward, while we take care of server maintenance and security for you.

  • The world’s leading email and calendar solution
  • Secure hosting from a single source
  • Round-the-clock mobile access

Microsoft Office 365

Are you looking for something to make your working life easier? Combining powerful email hosting and the latest versions of your favourite Office apps on any device, Microsoft Office 365 is the ideal productivity suite to help run your business.

  • Industry standard for business email
  • Manage your emails, appointments, and tasks with Outlook
  • Email encryption
  • Powerful tools like Excel and PowerPoint

All IONOS mail solutions at a glance

Flexible: Even after purchase, you can add more mailboxes at any time

Ad-free email

Spam filter

Synchronized on all devices

24/7 expert support

50 GB email account for each user.

Premium virus protection and spam filter

Sync data across mobile devices in real-time

State and local taxes will apply. Click here for our General Terms and Conditions.

50 GB Exchange email account

Microsoft Outlook 2019 & Outlook on the web (OWA)

Real-time data sync on all devices

100 GB shared team folder

Outlook on the web

MS Teams: Meet, chat and collaborate

Office on the web: Word, Excel, PowerPoint and OneNote

1 TB OneDrive cloud storage

Virus protection and spam filter with Exchange Online Protection

24/7 expert support & premium setup service

Microsoft Outlook 2021 & Outlook on the web

Office on the web + 1 full MS Office Suite download

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At IONOS, you have a dedicated contact person for personalized advice, tips to boost your online success, and technical support. Reach them via phone, chat and email, all at no cost to you as an IONOS customer.

Features for personal and Australian business users.

IONOS's email hosting portfolio includes full IMAP (Internet Message Access Protocol) support and webmail access so you can easily retrieve your mail wherever you are. Email hosting with IMAP allows you to synchronise your email across different devices, and safely stores all your communication on our secure servers.

Unlike free email providers, which are financed by selling advertising space that crowds your user interface, IONOS email hosting plans are completely ad-free. Email hosting for your small business or personal project helps keep your email clutter-free, providing you and your employees with an easy and professional email experience.

Spam filter and virus protection

Our email hosting plans come with an efficient spam filter and an additional virus scanner is available. You can also create blacklists and whitelists to customise your spam protection. Our security systems are always up to date and react immediately to security threats, providing robust email virus protection in accordance with the highest security standards.

Email migration

For a smooth transition to your new email, you can arrange for all messages sent to your old address to be forwarded to your new business email address. You can do this if you decide to change your email address again at a later date as well.

Custom domain email hosting

Email hosting with IONOS allows you to not only choose your own email name, but also your own domain name. IONOS has streamlined the process of crafting a personalised email address and made it as easy as possible for you to set up and use.

Web and email hosting

IONOS email hosting service lets you create your own email domain, helping you to craft a professional appearance and stand out from the crowd. Our web hosting with email packages let you use one consistent domain for your email and website, enhancing your personal branding or your corporate identity.

Professional mail vs. free email products.

Whether you're a small business or freelancer seeking professional email, or simply a job applicant wanting to be unique, email hosting is the way to go.

Email Hosting - FAQs.

Frequently asked questions

What is email hosting?

Put simply: unlike traditional webmail which is supported by advertising, email hosting is an ad-free service designed for small to medium-sized businesses, as well as high-use individuals who wish to set up a more robust email service. In addition to providing users with comprehensive support, email hosting also features increased capabilities such as storage, security, and data recovery.

What most people overlook when deciding on an email service is the storage capacity. The IONOS email hosting service provides you with plenty of storage space for your online documents and emails depending on your package or email quota . In addition to this, IMAP server access, which allows you to access your email from multiple devices enables you to work from anywhere you like. With the extra security of georedundancy, the administrative support provided and the extensive customer care network, email hosting provides a stress-free experience for individuals and businesses alike. IONOS's email hosting service gives you the freedom to choose your own email domain, helping you to pave your own way in your professional life.

Can I use IMAP with IONOS email hosting?

With email hosting from IONOS, each package features full IMAP support so you can easily retrieve your mail wherever you may be. IMAP (Internet Message Access Protocol) allows you to synchronise your email across a range of devices, including your computer, smartphone and tablet. You'll enjoy maximum flexibility in your ability to answer and organise your email while you're on the move. At the same time, you have peace of mind knowing that with IONOS email hosting all your communication is safely stored on our secure servers.

Email hosting with IMAP functionality also allows companies to set up multiple email accounts for employees while encouraging greater cooperation through a simplified communication system. Each user can define their own settings within their preferred IMAP program on each individual device. This gives users greater autonomy, allowing them to use personal organisational systems that they are familiar with. Finally, IONOS email hosting provides full webmail access to complement our IMAP functionality. This means that, should you be temporarily unable to access your usual devices, with our email hosting you can still easily retrieve your emails from any available web browser – the perfect way to ensure your important emails are always accessible.

Does IONOS provide spam-free email hosting?

Spam is a widespread phenomenon on the internet. Unwanted mails are not only a nuisance, they can also contain malicious phishing links or Trojans disguised as attachments. Our efficient IONOS email spam filter protects you against unwanted messages. In the settings of your email account you can activate the free IONOS email spam blocker . This filters out a large portion of suspicious content and unsafe contacts. If you are still receiving regular spam messages, you can make further adjustments to the web mail settings. For example, in the email spam filter settings, you can add certain email addresses and contacts on an email spam blacklist. Mails from contacts in this blacklist are automatically deleted, and you can remove a contact from the blacklist at any given time.

Can I register a personalised email domain in addition to a new email address?

Yes. With IONOS you get an email address as well as a domain. For the professional communication of companies, associations or clubs, your own email domain hosting is highly recommended – it ensures a consistent and professional appearance. Buying an email domain can round off your email address and provide optimal recognition value. This creates trust and exudes professionalism for businesses and private users alike. For example, an individual email domain can have a positive effect on job applications.

Have you already found a domain? If so, it is advisable to secure it as soon as possible as other interested parties may buy it ahead of you. Since a domain is always unique, they can often be snapped up quickly or already assigned. For larger companies, it is often worthwhile securing a selection of domains in order to reserve the appropriate email addresses for different services, divisions or subsidiaries. You may also want to separate private and business emails and buy an email domain for both. There is no limit to the IONOS email solution; you can save all available email domains immediately. Have a look at our domain checker to see if your desired domain email is still available – if not, a number of attractive alternatives are recommended.

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The Microsoft email hosting solutions Australian businesses trust.

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Access Your Emails Anywhere. Any time

Stay seamlessly connected with Microsoft email hosting through ActiveSync. Access your mailbox data effortlessly from any device, ensuring you never miss any critical business emails.

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More Storage For Your Business

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Expert Help & Support

Connect with our expert team of hosting, email, and cloud experts for seamless assistance with all your needs. Drop by our help-desk for comprehensive information on Microsoft email hosting services.

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Already have email hosted elsewhere? Let our migration experts help.

Leverage our skilled migration experts to seamlessly transition your users to Microsoft 365, making us the leading Australian provider. Our meticulous migration processes guarantee secure and efficient email hosting transfers, eliminating downtime and data loss. Connect with our team now to explore the benefits of migrating to Microsoft 365.

Email important to your business? Add secure, email backup to your service.

Daily, users inadvertently delete emails, leading to potential data loss. While some are recoverable, many vanish permanently. Safeguard your email data with our Microsoft 365 backup add-on for secure and swift recovery.

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Keep your business connected With Australia’s favourite provider.

With thousands of customers see why they choose us., why use the microsoft 365 platform.

Experience cutting-edge email solutions with Microsoft email hosting through the the Microsoft 365 platform. Stay seamlessly connected to the latest Exchange email versions with automatic updates.

Elevate your business productivity with a Microsoft suite of tools that empower you to work effortlessly, whether online or offline. Microsoft email hosting is your key to advanced and up-to-date communication solutions.

I already have the Microsoft apps, what do I do?

No problems at all. The ability to download and install the Microsoft Suite applications (Word, Excel, PowerPoint, etc.) is only limited to a number of plans. Our popular Exchange Online and Business Basic plans only provide you with the Exchange email component and in the case of the Business Basic plan online versions of the Microsoft apps and other productivity tools.

With many different solutions available, the best way to view Microsoft 365 is an umbrella term for a suite of products rather than just a single service. Discuss your needs with our team and we can help find the right plan for you.

Is my Exchange email data hosted in Australia?

Of course! With a number of Microsoft data centres located along the eastern seaboard of Australia, your data is securely hosted as well as fully redundant. This ensures that if a catastrophic event was to occur at one data centre, your service will continue to operate from another.

Will my Exchange email be backed-up?

The Office 365 platform does not currently include a native email backup/archiving solution. In their T&Cs, Microsoft has stated that in the event of a catastrophic outage, their system will be able to recover your service, but they cannot guarantee that no data will be lost.

As a result, we highly recommend that all Office 365 customers include our Office 365 backup service on their subscription. You can learn more about this service here or simply ask our team for more information.

Important tips from our CEO.

OzHosting.com CEO, Doug Endersbee shares important reasons why more businesses are choosing Office 365 Business Email through OzHosting.com. Watch our 3-minute video, designed to help you on your way. If you have any further questions on our email hosting plans or surrounding backup and security add-ons please don’t hesitate to start a chat or give us a call. We’d love to help.

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What is Microsoft Email hosting?

Upgrade your business email with the gold standard—Microsoft email hosting. Seamlessly synchronise email data across devices, ensuring uninterrupted access to emails, contacts, and calendar data from any login location.

Inquire with our team to explore a smooth transition Microsofts email hosting today.

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VelocityMail

Email solutions that deliver....

In today's fast-paced business world, effective communication is paramount. As the No.1 method of communication globally, email remains a vital tool for businesses of all sizes. At Velocity Host, we offer a professional email hosting service called Velocity Mail, powered by SmarterMail, to help you establish an effective and scalable communications channel for your business.

Velocity Mail is meticulously designed to provide all the essential features you need to communicate efficiently, securely, and privately.

Our robust platform ensures seamless integration with your existing email client, whether it's Outlook, Mail, Spark, or any other popular application. Say goodbye to time-consuming and disruptive application changes. With Velocity Mail, you can effortlessly manage your communications with the tools you're already familiar with.

For added convenience, Velocity Mail offers optional Microsoft calendar and contact syncing, improving collaboration and coordination across your business. Plus, if your business already utilises Microsoft Office 365, we have you covered. Our O365 business email hosting, powered by Microsoft, seamlessly integrates with your existing O365 environment, providing you with a unified and consistent experience.

Contact us today to discover how we can help you set up a powerful and secure business email solution without compromise.

Unlike some of our competitors, your email accounts are not scanned to send you targeted advertising – what's yours stays yours. Just how it should be.

Migrate from your existing mail system at the (almost) push of a button. VelocityMail makes moving as simple as 1,2,3.

In the case of primary servers experiencing issues, backup MX servers will queue all emails and automatically deliver to Velocity Mail once services are restored.

Local Support

Our support team is located right here in Australia operating in Australian Eastern Standard Time – the magic keeps happening in your business hours.

Data Locality

Located in Melbourne, our data center meets all government data Geo-locality requirements. You are 100% covered by Australian privacy law.

* Optional 7 years of data archival allows your business to be across all communications, in and out of your organization. archival data is automatically deleted after 7 years of retention.

Fully Featured...

Advanced webmail lets you do away with unnecessary desktop email clients to streamline your work flow and allows for seamless access to your mail, contacts, calendar & tasks via any compliant web browser.

Be on time with personal, Group and resource calendars. Track staff leave, meeting rooms or other internal resources that require scheduling.

Contacts Tasks, Reporting & Notes

Manage your contacts, tasks, calendar and notes via Webmail or your favourite email client i.e Outlook, Thunderbird or eM Client

Security...

VelocityMail scans all incoming and outgoing emails for viruses and spam to safe guard your domains reputation.

Cyren Spam Protection Cyren Anti Virus : https://www.cyren.com/

Spam Assassin Grey Listing RBL - Reputation Block Lists Custom mail rules User & Domain custom white / black lists.

Not sure if you need ActiveSync?

If you're not sure if you need more advanced syncing, our quick quiz will help you find out...

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Core Technical Details

Secondary mx.

Improved mail delivery in the event primary services are down, emails are queued up and re-delivered once service is restored.

Unlimited iMAP & POP accounts

Create POP & iMAP mailboxes for users in your organisation or for better email segmentation.

Pooled Storage

Allows your organisation to share the storage as “all you can eat” or a fixed amount per mailbox.

Domain management

More than one domain name? Aliases allow multiple domains to receive emails to the same mailbox.

CalDAV is an extension of the WebDAV protocol that syncs SmarterMail calendars natively with Mac OS, iPads, iPhones, Thunderbird, and other devices/applications that use the technology. There are apps for Android that support CalDAV as well.

CardDAV is an extension of the WebDAV protocol that syncs SmarterMail contacts -- including contact pictures -- natively with Mac OS, iPads, iPhones, and other devices/applications that use the technology. There are apps for Android that support CardDAV as well.

Chat, Voice, Video

Over XMPP/Jabber.

Manage a users mailbox, calendar or tasks from within your current login or share a group mailbox between multiple users.

SSD Storage

  • Startup: 45Gb
  • Established: 180Gb

VelocityMail Packages

Ideal for up to 3 users

Optionally add Archiving and/or ActiveSync

Unlimited Mailboxes

Storage: 45Gb

Calendar, Contacts, Tasks, Notes, Webmail

Calendar, Tasks, Notes, Sync DT/Mob

Advanced Webmail

Email Aliases

Resources Mailbox

Voice & Video Conferencing

('Order Now' will open a new page to our ordering system)

Established

Ideal for up to 12 users

Storage: 180Gb

$39.60/ mth

Ideal for up to 21 users

Storage: 315Gb

$108.90/mth

Additional Options

Not using Apple Mail, Outlook or any other email client? Easy! We can suggest either Spark (Mac, iOS - Windows coming) or eM Client (Mac & Windows), both of which work flawlessly with Velocity Mail.

Need licenses for eM client? Ask us and we can set you up!

Sure can! Velocity Mail is designed for business's on the move.

The 5 best email hosting services for business

These business email providers will take care of everything for you in the background..

Hero image with logos of the best email hosting services

Email seems simple as a user, but that's because your email provider is taking care of all the complexity on the back end. If your business is just starting out, you can get by with [email protected], but as your company grows and you want to give each staff member their own email account (or just present a more professional front) , you'll need to invest in a dedicated email hosting service. 

While technically, you can still host your own email server, it's complicated, unpleasant for everyone to use, and not a good use of anyone's time —let's not entertain that idea any further. Instead, the best email hosting services for business are as good as (or the same as) consumer email services like Gmail and Outlook. They take all the extra headache out of handling email.

I spent time researching and testing different options, and these are the best email hosts to consider for your business.

The 5 best email hosting providers

Google Workspace for keeping everything on the cloud (and Google users)

Zoho Workplace for email hosting and collaboration tools on a tight budget

IceWarp for user storage options

Fastmail for privacy

What makes a great email hosting service

How we evaluate and test apps.

Our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Unless explicitly stated, we spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

Your website host probably offers email hosting for an additional cost—or even as part of a package. Unfortunately, while some of these apps and services are solid, like Titan , which is available from a few different hosting companies, others are absolutely unusable. You'll be able to send and receive emails because that is a problem that was solved in the '80s, but if you're used to a modern consumer email service like Gmail or Outlook, it will feel like you've traveled back in time. A lot of these email apps are incredibly barebones, and while you can connect them to a better email client app , you're just papering over the cracks.

For around the same price, or at most a few dollars more per month, you can instead get a modern email client. (Two of the picks here are literally the business versions of Gmail and Outlook.) That's why I've focused exclusively on dedicated email hosting services, not any of the email options that come bundled with web hosting.

A lot of email hosting providers also offer additional productivity tools, from calendars and contact books to whole suites of office apps. The email service was the most important consideration, but I also took into account what additional tools each service provided as part of the whole package. (If you look at the top two apps, you'll understand why.)

Here are the features I was looking for as I tested the apps:

The ability to use a custom domain. All of the email hosts featured below let you create email accounts using your company's website domain address , regardless of where you purchased your domain name.

24/7 support. If you don't already have a systems administrator on staff, you shouldn't need to hire one just to manage your email. I selected tools that offer around-the-clock support, so there's always someone to help when you have questions or issues (or I noted when they don't).

A great web app and mobile app. Your staff shouldn't have to suffer through an awful email experience because you went with your web host's default plan. I wanted services that offered a great web and mobile experience, so everyone can access email as they need to. 

POP3 and IMAP support. With that said, I also looked for email hosting services that allowed you to use your own favorite email app. If you like Apple Mail or Mailbird, you should be able to use it.

Decent amounts of mailbox and cloud storage. If your employees make business decisions or communicate with clients and customers by email, they'll need plenty of storage room for archiving old emails. This is one area where consumer email accounts often fall short, so I looked for options that allowed for a healthy amount of both mailbox and, ideally, generic cloud storage. 

I started with a list of almost 20 companies that claimed to provide business-class hosting. Using these criteria, I narrowed the list down to around 10 that required deeper testing—the rest obviously would not meet the bar I'd set. For those 10, I signed up and went about the process of setting up an account (if I didn't already have one). In a few cases, it quickly became apparent the app would not make the list, so I stopped. Otherwise, I generally explored the apps and their features, taking note of how easy they were to use. (This was an unusual experience at times, as I've been using a few of these apps as part of my tech writing jobs for more than a decade.)

As good email hosting services all offer much the same set of features, the decisions on which apps to include often came down to what extra apps they provided, and the price. While I generally try to avoid just comparing apps spec-by-spec, in some situations, it's necessary.

(Quick note: it's important to understand the difference between an email hosting provider and an email client. An email host is what lets you send and receive email across networks. An email client, or email app, is the application you use to write and read emails. Your email host and client do not have to be the same. For example, you can send and receive emails hosted through Google Workspace or Microsoft Outlook via a variety of desktop, web, and mobile apps. In this piece, we're looking specifically at email hosting provider features and not always at the features of their built-in email clients. If you're looking for an email client for your business, check out our recommendations for the best email apps .)

The best email hosting services for business at a glance

Best email hosting service for companies that use microsoft apps, microsoft 365.

Microsoft 365, our pick for the best email hosting service for companies that use Microsoft apps

Microsoft 365 pros:

Includes the full Microsoft Office suite of apps

Outlook is a shockingly good email app, all things considered

Microsoft 365 cons:

Includes the kitchen sink; if you just want email, it's too much

There are two big email hosting options: Microsoft 365 and Google Workspace. Both are excellent, and it is hard to draw a line between them based on individual features. If your employees rely on Microsoft Office apps like Word, Excel, and PowerPoint to do their work, the best option for your email hosting is probably Microsoft 365's Business Standard plan . (Or, if you just like Outlook. It's a great email service.)

Microsoft 365 Business Standard bundles all of the features you need from a hosted email service—email sending and receiving, custom domain addresses, and spam and data loss prevention—along with the Office apps your employees use daily at work. With a $12.50 per user per month annual plan, you get hosted email and web, desktop, and mobile access to Microsoft's Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, and OneNote apps , a 50GB mailbox, and 1TB of cloud storage . (If you only want the web and mobile versions of apps like Word or Excel, you can also try the Microsoft 365 Business Basic plan for $6 per user per month as part of an annual plan; it's a more direct equivalent to Google Workspace.)

In addition to the standard Office apps, Microsoft 365 Business Standard also gives your employees access to some of Microsoft's hybrid working tools, including Microsoft Teams, the company's competitor to team chat app Slack. And with Microsoft 365's Zapier integrations , you can automate all those tools.

Email hosting with a Microsoft 365 subscription is provided through Microsoft Exchange, which is also available as a standalone subscription if you strangely don't need all of the add-on apps—at just $4 per user per month, it's roughly the same price as some web host-provided services.

Microsoft apps integrate with Zapier , which means you can connect your Microsoft email to all the other apps you use at work. Here are some examples, or you can read more about how to automate Microsoft Outlook email .

Send Microsoft Outlook emails for new Typeform entries

Typeform logo

Add rows to Google Sheets with new Microsoft Outlook emails

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Send weekly emails with Microsoft Outlook

Schedule by Zapier logo

Microsoft 365 price: From $12.50/user/month for the Microsoft 365 Business Standard plan that includes hosted email for up to 300 accounts, 50GB storage per account, and access to all apps listed above; from $4/user/month for the Exchange Online Plan 1 that includes email hosting, shared calendars, and a global address list.

Best email hosting service for keeping everything on the cloud (and for Google users)

Google workspace.

Google Workspace, our pick for the best email hosting service for keeping everything on the cloud (and for Google users)

Google Workspace pros:

Gmail, but for businesses

Plays nice across Google's whole suite of apps

Google Workspace cons:

Chat and Meet aren't the most robust business communication tools

If your organization prefers using cloud-based tools, otherwise relies on apps like Google Drive, or you just prefer Gmail to Outlook, then Google Workspace is your best bet for email hosting.

Google Workspace is Google's alternative to Microsoft 365, combining top class email hosting with the company's own suite of apps and communication tools. With a Google Workspace subscription, you get a minimum of 30GB of cloud storage space per user—though Enterprise-tier plans provide as much storage as you need—as well as shared contacts and calendars.

You also get access to Google's entire set of workplace tools, including Google Docs, Sheets, and Slides, Google Drive for cloud storage, Google Calendar, and Chat and Meet for communication and  conferencing. They're all some of the most accessible file editing and real-time collaboration tools available. If you use Google's suite of apps, you can also automate them with Zapier .

Google's administration tools are simple to use as well, and increasingly have the advanced features businesses need, such as Vault for compliance archival.  And since it's still the Gmail your team probably uses for their personal email accounts, onboarding will be easy.

Gmail also integrates with Zapier , so you can connect it to thousands of other workplace apps. Here are a few pre-made workflows to get you started, or you can read more about how to automate Gmail .

Send emails in Gmail for new leads in Facebook Lead Ads

Facebook Lead Ads logo

Save new Gmail emails matching certain traits to a Google Spreadsheet

Save new attachments in gmail to dropbox.

Dropbox logo

Google Workspace price: From $6/user/month for the Business Starter plan that includes core Google apps and 30GB storage per user; from $18/user/month for the Business Plus plan that includes 5TB storage per user, Vault, and enhanced security and management tools.

Best free email hosting service for email and collaboration tools on a tight budget

Zoho workplace.

Zoho Mail, our pick for the best email hosting service for email and collaboration tools on a tight budget

Zoho Workplace pros:

Price goes from free to cheap

Includes a whole suite of apps and plays nice with Zoho's huge ecosystem

Zoho Workplace cons:

Lacks polish

Zoho Workplace is Zoho's version of Microsoft 365 and Google Workspace, offering hosted email, calendars, and contacts, as well as Zoho's own communication and collaboration apps: WorkDrive (for cloud storage), Writer, Sheet, and Show (for creating and collaborating on documents, spreadsheets, and presentations), and Cliq (for team chat). You can automate Zoho Workplace with Zapier integrations for Zoho Mail , Zoho Cliq , Zoho Writer , and Zoho Connect .

It's worth talking about the email app here too: Zoho Mail is a nice modern take on email with some handy collaboration features. Instead of sending a long message with a subject and signature every time, you can send a quick stream message to colleagues—or share an email from a client that you need to collaborate on. It includes shared email inboxes as well, so everyone on your marketing team can share the same partner and press emails, searching through them all along with their personal emails. And it's a tabbed app, so you can switch between your inbox, calendar, and a draft email in a tap. If you don't want any of these features, it also plays nice with any email app of your choosing—so it can just work as a great email backend.   

Zoho's admin panel for email administration is a bit less intuitive than those of some of the other hosting services, but it makes up for it with extremely detailed step-by-step instructions for how to do just about anything you need to do on its platform.

Best of all,  if you have five or fewer employees, you can get email hosting for your business domain and Zoho's ad-free email client for absolutely free. When you add your sixth user, you can get just Zoho Mail for as little as $1 per user per month. If you're on a tight budget, it's impossible to beat.

You can do even more with Zoho because Zoho Mail integrates with Zapier . Here are a few examples, but you can use the integration to connect Zoho Mail to thousands of other apps.

Post new emails from Zoho Mail to a Slack channel

Zoho Mail logo

Create tasks in Zoho Mail for new leads in Facebook Lead Ads

Create trello cards from new zoho mail emails that match a search.

Trello logo

Zoho Workplace price: Free for up to 5 users, email hosting for a single domain, and 5GB storage per user; from $4/user/month for the Standard plan that includes email hosting for multiple domains, 30GB mail storage and 10GB shared cloud storage per user, and access to Zoho Office Suite, Docs, and Cliq; from $7/user/month for the Professional plan that includes 100GB mail storage and 100GB shared cloud storage per user and access to Zoho Connect.

Best email hosting service for storage options

IceWarp, our pick for the best email hosting service for user storage options

IceWarp pros:

Lots of cloud and mail storage for very reasonable monthly rates

Includes a competent suite of office apps

IceWarp cons:

All-in-one web app possibly tries to do too much

Minimum of 10 users

IceWarp is another great email hosting option. Like Microsoft 365, Google Workspace, and Zoho Workspace, it also bundles a suite of productivity tools—as well as a wild amount of storage space. If you want a lot of file storage and are happy with IceWarp's Microsoft Word and Google Docs alternatives , it could be a great fit. The only catch is that you have to have a minimum of 10 users.

After a generous three-month free trial, IceWarp plans start at $1.50 per user per month for the Startup plan with 200GB of email storage and 1TB of cloud storage, as long as you stick with the all-in-one web app. If you want the desktop clients, you're looking at $7 per user per month. But you can combine different plans, and you only pay for the features you're using. So, for example, if five members of your team don't need the desktop apps and five do, then your total plan price would be $42.50/month, instead of having to pay for 10 seats on the more expensive plan, which would cost $70.

In addition to email hosting and shared calendars and contacts, IceWarp also offers its own suite of collaboration tools as part of your subscription. You get access to IceWarp's custom document, spreadsheet, and presentation editors; team chat; and voice and video conferencing.

IceWarp price: From $1.50/user/month for the Startup plan that includes 200GB of email and 1TB of cloud storage per user and IceWarp's all-in-one web app; from $7/user/month for the IceWarp Desktop plan that includes desktop office apps. All plans require a minimum of 10 users.

Best privacy-focused email hosting service

FastMail, our pick for the best email hosting service for privacy

Fastmail pros:

Email, but not run by Microsoft or Google

Affordable and feature-filled

Fastmail cons:

Really just email—you need to get your office apps elsewhere

As companies, Microsoft and especially Google aren't universally beloved. It's understandable that some people generally try to avoid products from some of the biggest tech companies where possible. While paid enterprise products don't tend to have the same privacy concerns as free consumer products , there is something to be said for sticking to your principles. (Although it didn't make this list for various reasons, I personally use Hey in huge part because of this.)

If you want an independent privacy-focused email service for you and your staff, look no further than Fastmail . While it's available to individuals, it has all the  business-focused team features needed to make this list. You can set up hundreds of team email addresses as you want (like [email protected], [email protected], [email protected], and so on) that all forward to one inbox, or even get forwarded on to specific team members. You can share calendars and contacts across your entire company, add custom branding to the app and login screen, and add a company footer to everyone's emails.

Fastmail also offers custom domain email addresses, but with one minor caveat. Organizations can pick which plans they need based on each user's needs, similar to IceWarp. The $3 per user per month Basic plan doesn't include custom domains. However, as long as at least one person in your organization is on one of the higher tiers, which start at $5 per user per month, they can share custom domains with anyone on the Basic plan. 

The biggest downside to Fastmail is that it really is just an email hosting service. For roughly the same price, you can get access to a full suite of apps from Google or Microsoft , which you might need to use anyway. You pay a premium for privacy going with Fastmail—but it may well be worth it to you.

Fastmail price: From $3/user/month for the Basic plan that includes 2GB storage per user, push mail, calendar, and contacts; from $5/user/month for the Standard plan that includes 30GB storage per user and enables emailing from a custom domain for any Basic team members.

If you want something even more secure, consider checking out Proton Mail . It's based in Switzerland (which has incredibly strong data protection laws) and uses end-to-end and zero-access encryption to keep your emails as secure as possible. Unfortunately, this level of security means that it doesn't play nice with IMAP and POP3 email apps, which keeps it off this list.

Which business email hosting provider is right for your company?

When managing email for an entire team or company, email isn't quite the simple service you're used to as an individual: the tools you use for your business require a bit more thought and care if you want everyone's email accounts to play nice together.

But it can still be a set-it-and-forget-it service. With today's cloud email hosting providers, you'll only need a few hours to add your domain to your email service, set up new accounts for your team, and import their old data. Your service will take care of the rest, making sure your team has their emails, contacts, and calendar appointments whenever they need them. Long gone are the days when hosting your own email server was a sensible option.

Originally published in May 2017 by Matthew Guay, this post has had contributions from Matt Jessica Greene and Eric Ravenscraft. The most recent update was in August 2023.

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Harry Guinness

Harry Guinness is a writer and photographer from Dublin, Ireland. His writing has appeared in the New York Times, Lifehacker, the Irish Examiner, and How-To Geek. His photos have been published on hundreds of sites—mostly without his permission.

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Improve your productivity automatically. Use Zapier to get your apps working together.

A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'

Gmail UI on laptop and mobile

The latest Gmail makes it easier to stay on top of the work that matters. With secure, ad-free email as a foundation, you can also chat, make voice or video calls, and stay on top of project work with shared files and tasks – all right in Gmail.

Get custom email @yourcompany

Build customer trust by giving everyone in your company a professional email address at your domain, like priya@yourcompany and joe@yourcompany. Also create group mailing lists, like sales@yourcompany.

Get custom email @yourcompany

Robust integrations

Connect with colleagues via Google Meet or Google Chat, send an invite in Calendar, add an action to your task list – you can do all that and more without leaving Gmail. Plus, connect your favourite third-party applications in the side panel using Google Workspace Add-ons.

Smart suggestions for simple tasks

Suggested actions — like Smart Reply, Smart Compose, grammar suggestions, and nudges — help you stay on top of your work and take care of simple tasks, so you can be more efficient with your time.

Smart suggestions for simple tasks

Designed to protect you from threats

Gmail works hard to keep you safe . Our machine learning models block more than 99.9% of spam, phishing and malware from reaching our users.

Works with your other tools

Gmail works great with desktop clients such as Microsoft Outlook, Apple Mail and Mozilla Thunderbird. Outlook users can sync emails, events and contacts to and from Google Workspace.

Easy migration from Outlook and legacy services

Migrate your email from Outlook, Exchange or Lotus easily with customised tools that help preserve your important messages.

99.9% guaranteed uptime, 0% planned downtime

Count on Google’s secure, resilient global infrastructure to keep your lights on 24 hours day, 365 days a year. Automatic backups, spam protection and industry-leading security measures help protect your business data.

Top questions about Gmail

What's different about the paid version of gmail.

Paid Gmail features include: customised email (@yourcompany.com), unlimited group email addresses, 99.9% guaranteed uptime, twice the storage of personal Gmail, zero ads, 24/7 support, Google Workspace Sync for Microsoft Outlook and more.

Can a user have more than one email address?

Yes. A user can have several email addresses by creating email aliases. You can add up to 30 email aliases for each user.

Can I migrate my existing email to Google Workspace?

Yes, you can import emails from legacy environments such as Microsoft®, IBM® Notes® and other systems. To learn more about migrating to Google Workspace, see Migrate your organisation’s data to Google Workspace .

Not ready to migrate your email? Check out Google Workspace Essentials .

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The Best Small Business Hosting Services for 2024

Web hosting is an essential small business tool that lets you set up shop online and attract potential customers. if you're ready to create a site, these tested and recommended services are a great place to start..

Jeffrey L. Wilson

Hostinger Web Hosting

Hostwinds Web Hosting

Hostwinds Web Hosting

AccuWeb Hosting

AccuWeb Hosting

A2 Web Hosting

A2 Web Hosting

DreamHost Web Hosting

DreamHost Web Hosting

Liquid Web Hosting

Liquid Web Hosting

Ionos by 1&1

Ionos by 1&1

WP Engine Web Hosting

WP Engine Web Hosting

Cloudways Web Hosting

Cloudways Web Hosting

Media Temple

Media Temple

Pressable Web Hosting

Pressable Web Hosting

(2020 upgraded) meidase sl122 pro trail camera 16mp 1080p, enhanced night vision, 0.2s motion activated, 2.4” lcd, wildl.

If you own a small business, you must own a website. Simply put, a business without a website is a business that leaves money on the table for the competition to scoop up. Whether you're simply promoting your company or selling products online, a website is key to commerce in contemporary times. As a result, finding the right web hosting service for your business is vital.

This guide will help you make the smart, necessary decisions. Read on for our top picks, followed by what you need to know about choosing the right web hosting service for your small business.

You Can Trust Our Reviews

Deeper dive: our top tested picks, bottom line:.

  • High-quality, low-cost plans
  • Helpful customer service
  • Terrific uptime in testing
  • Optional Minecraft servers
  • Includes the Hostinger Website Builder
  • Lacks dedicated web hosting
  • Not every plan has a Windows option
  • No phone support
  • Base shared hosting plan offers just one email account

Why We Picked it

Hostwinds offers many excellent web hosting plans, but its VPS service is a cut above the competition. It has several tiers of fully managed and self-managed VPS servers that let you select either Linux or Windows as the operating systems (an option that isn't as common as you would think).

Who It’s For

Hostwinds is ideal for small businesses that need more traffic-crunching muscle than shared hosting allows. Even better, the VPS plans' operating system options give you plenty of website-building flexibility.

  • Excellent reseller and VPS hosting plans
  • Good customer service
  • Minecraft server hosting
  • Not every plan has a Windows server option
  • Short money-back guarantee window

Why We Picked It

With AccuWeb, you get excellent and varied Linux- or Windows-powered dedicated server options. The servers feature robust server configuration tools that are ideal for smaller businesses, and they impressively scale to accommodate larger businesses and budgets.

AccuWeb is best for companies that require power and reliability beyond what VPS hosting offers. If you have a mission-critical site, you want AccuWeb's dedicated servers that can handle the internet's many rigors.

  • Great budget-friendly shared hosting options
  • Excellent dedicated hosting plans
  • Offers a choice of Linux or Windows servers
  • Limited email accounts with some plans

WordPress' open-source nature means that anyone can tweak and improve the content management system (CMS). A2 leverages that feature to deliver an excellent, WordPress-optimized hosting environment that alleviates the potential stress associated with updating and patching the CMS yourself.

A2’s managed WordPress plans are an outstanding option for entrepreneurs who want their hands free to manage other business aspects (or lack the confidence to update the CMS database themselves).

  • Robust hosting packages, particularly WordPress
  • Excellent customer service
  • Terrific uptime
  • Good money-back refund plan
  • Lacks Windows server options
  • Relatively expensive

Unlike traditional web hosting, cloud hosting is a dynamic server option that spreads site resources across multiple interconnected servers. DreamHost features prominent cloud hosting options among its various server options, delivering services that are affordable and reliable.

DreamHost’s cloud hosting is ideal for businesses that need server freedom. A multi-server setup automatically backs up your site data, so you won’t lose information if an individual server goes down. Likewise, if you need more power or resources, cloud hosting's virtually connected nature makes scaling up a cinch.

  • Strong security features
  • Extensive domain-management tools
  • Excellent cloud hosting offerings
  • Unlimited data transfers per month
  • Generous shared hosting money-back guarantee
  • Useful WordPress staging feature
  • Shared Starter plan lacks email
  • No telephone support
  • Lacks Windows-based servers

Liquid Web is one of the most powerful and renowned web hosting providers we've reviewed, as it delivers top-notch managed hosting solutions. The behind-the-scenes automation and impressive server specs don’t come cheap, but you get a lot of bang for your buck.

Liquid Web is for businesses willing to pay more for white-glove treatment. Your site is handled with exceptional care and attention, relieving you of most of the server management duties.

  • Robust dedicated, VPS, cloud, and reseller packages
  • Prorated VPS plans
  • Powerful, high-end server specs
  • Terrific customer service
  • Excellent uptime in testing
  • Lacks shared hosting plans
  • Expensive, with few refund options

1&1 Ionos has wholeheartedly embraced cloud hosting, offering numerous cloud hosting services that can be outfitted with either the Linux or Windows operating system. These cloud servers also come with managed and unmanaged plans, giving you even more excellent options to select from.

1&1 Ionos is for entrepreneurs in need of highly scalable cloud server solutions. It offers cloud-powered VPS servers that can be scaled to enterprise-class hosting, giving you the tools to build a robust website that can handle any challenge the internet throws its way.

  • Dependable uptime in testing
  • Excellent cloud hosting packages
  • Linux- or Windows-based servers
  • Easy-to-use website creation tools
  • Lacks reseller hosting plans
  • Relatively sparse email options

As its name suggests, WP Engine specializes in WordPress hosting. In fact, it focuses almost exclusively on accommodating WordPress users, which makes it a bit less appealing to more generalized businesses. If that’s not a problem, WP Engine should be one of the first hosts you look at for small business hosting.

This host's for WordPress users who need high-scaling services. WP Engine features core WordPress plans with respectable specs, but you can also opt for customized, dedicated hosting to accommodate whatever traffic your business draws.

  • Outstanding customer service
  • Daily backups
  • Real-time threat detection
  • Useful staging area
  • Choice of either Amazon Web Services or Google Cloud Platform cloud hosting
  • Custom plans available
  • Email isn't included with hosting plans
  • Doesn't sell domains

Configure your plan, choose server details, and pay for what you need. Cloudways streamlines the sometimes-frustrating onboarding process that befuddles new business owners. Its top-level plans cater to midsize and enterprise-level businesses, too, giving your small business plenty of room to grow.

Companies that only want to be billed for what they need should use Cloudways. And there's nothing wrong with subscription-based plans, but Cloudways’ unique pay-as-you-go models are appealing in their own right.

  • Very easy to set up.
  • Excellent uptime.
  • Supports numerous apps.
  • Several flexible account tiers.
  • Pay-as-you-go plans.
  • Can try service for free before signing up.
  • Site cloning.
  • No domain registration option.
  • Email costs extra.

Media Temple is a great all-around web host that has feature-packed dedicated and VPS hosting plans. You can’t really go wrong with the company’s offerings, but its customer service is the most outstanding aspect. Regardless of the plan, you'll enjoy excellent, 24/7/365 tech support that's reachable via phone, ticket, or Twitter .

Everyone eventually needs customer support, so Media Temple's all-hours customer service policy is a nice touch. A good hosting plan is invaluable, but so is a support network that you can rely on any time of day.

  • Terrific, 24/7 customer support team
  • Massive knowledge guide and help database
  • Strong WordPress plans
  • No dedicated or reseller hosting

With Pressable, you enjoy streamlined, managed WordPress hosting. This is made all the more convenient thanks to a literal sliding scale that lets you select the plan you need based on the visitors you expect (or the number of installations you need).

Pressable is for WordPress users who want convenient, managed hosting. Picking a plan is ridiculously easy, and the managed hosting features mean you spend less time configuring options and more time running your business.

  • Unlimited monthly data transfers across the board
  • Each plan includes a free SSL and CDN
  • Automatic daily backups
  • Malware scanning
  • Useful staging feature
  • Excellent Jetpack security tool
  • Personalized onboarding
  • Doesn't let you select your cloud platform choice
  • Lacks email
  • Losing phone support in the near future

Buying Guide: The Best Small Business Hosting Services for 2024

What is web hosting.

If you aren't familiar with web hosting, here's a simple explanation. A web host is a company that has servers that you'll use to store and deliver the audio, video, documents, graphics, and other files that make up your website and its content. These servers can be of the  shared , dedicated, or  virtual  varieties. If you want to learn more about those hosting types, please visit the highlighted links that are sprinkled throughout this article for primers on each of them. If you want to launch your own web hosting company without many of the associated hardware headaches, you should look into  reseller hosting .

There are dozens upon dozens of web hosting services clamoring for your dollar and offering many hosting types. That said, we're focusing on a specific hosting type: business hosting. Business hosting is, admittedly, a somewhat vague term. Technically, if a business has a website detailing the company's location, operating hours, and other information, its hosting provider, no matter how small, is acting as business hosting. We are not focusing on that. Instead, we're highlighting web hosts that have infrastructures devoted to larger businesses.

What Is Small Business Hosting?

When you begin shopping for business hosting, it's good to have a list of the features you need. For example, you'll want a web host that offers virtual private servers,  dedicated servers , advanced  cloud server platforms  (such as Amazon Web Services or Google Cloud), high-end WordPress options, custom server builds should you need it, and 24/7 customer support. Depending on your business focus, you may need a web host that can handle pageviews or visitors that rank in the high thousands or millions. Basically, anything more advanced than shared web hosting.

If you're planning on selling a product, look for a web host that offers a  Secure Sockets Layer (SSL)  certificate, because it encrypts the data between the customer's browser and web host to safeguard purchasing information. You're probably familiar with SSL; it's the green padlock that appears in your web browser's address bar as you visit an online financial institution or retail outlet. A few companies toss in an SSL certificate free of charge; others may charge you roughly $100 for that extra security layer.

How Much Does Small Business Hosting Cost?

A dedicated server will likely cost you more than $100 per month; it's definitely not  cheap web hosting . The benefit? Your website lives on a server all by its lonesome, so it takes advantage of the server's full resources. You'll probably need to handle firewalls, updates, and maintenance yourself, however, unless you opt for a managed server, which costs even more money.

Managed hosting is a service offered by web hosts that sees the company handle the care and maintenance of your dedicated server. Basically, the web host acts as your IT squad . If you rather have a web host do the server-related dirty work, managed hosting is the way to go.

Depending on how you spec out your hosting package, your can easily expect to pay close to $1,000 per month. Maybe more! Still, that price comes with excellent security, stellar customer service that onboards you, and a scalable architecture that lets you grow as needed with no downtime.

Some web hosts offer prorated plans that charge you by the amount of resources that your site demands. For example, Cloudways hosting plans start at $0.0139 per hour, which, including fees, equals roughly $10 per month. That's assuming that your site's online at the beginning of the month; if your site goes live halfway through a month, you'll see a reduced bill that reflects two weeks' worth of resources use. Similar rules apply should you quit the web host.

What's the Most Important Factor for Small Business Hosting?

All the aforementioned features are valuable parts of the web hosting experience, but none matches the importance of site uptime. If your site is down, new clients or customers will be unable to find you or access your products or services. As if that weren't bad enough, regular customers may lose confidence in your service if they can't reach your site. Or they may simply need access to a service or widget today, which means they might go to a competitor to get the job done—and never come back. Anyone who's ever tried to build customer loyalty understands that catastrophe.

We include uptime monitoring as part of our review process, and the results show that most web hosts do an excellent job of keeping sites up and running. Sites with uptime problems aren't eligible for high scores, no matter how good the rest of their offering may be. All services suffer ups and downs, sometimes for reasons beyond their control. Those sites that fail to quickly address the problem are penalized accordingly.

Get Started With Small Business Hosting

PCMag understands that no two businesses have the same web hosting requirements, so we've rounded up our best-reviewed web hosting companies for small businesses and detailed their offerings in the table above so that you can get a jump-start on picking a service. If an offering catches your eye, make sure to click the appropriate link from the capsules below to read the in-depth review of the service in question.

If you're just getting started with web hosting, make sure to check out our instructional pieces: How to Build a Website , How to Register a Domain Name for Your Website , and Linux vs. Windows Server: How to Pick the Best Server for Your Website . Mike Williams contributed to this story.

More Inside PCMag.com

  • The Best Web Hosting Services for 2024
  • The Best Shared Hosting Services for 2024
  • The Best WordPress Web Hosting Services for 2024
  • The Best Dedicated Hosting Services for 2024

About Jeffrey L. Wilson

Since 2004, I've penned gadget- and video game-related nerd-copy for a variety of publications, including the late, great 1UP ; Laptop ; Parenting ; Sync ; Wise Bread ; and WWE . I now apply that knowledge and skillset as the Managing Editor of PCMag's Apps & Gaming team.

More From Jeffrey L. Wilson

  • The Best Beat 'Em Up Games for 2024
  • The Best Racing Games for 2024

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5 Best Australian Email Providers in 2023

Best Australian Email Providers

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Best Australian Email Providers

Email is still preferable for sending official messages, applying for colleges and jobs, advertising, communicating with institute authorities, and for personal use. Moreover, it’s convenient to send as many emails to as many people separately or in a group.

When it comes to finding a reliable email client in Australia, you may perceive this task to be pretty daunting. So, this article will cover the 5 best Australian Email Providers in 2022 to guide you in your selection of email providers.

As per the Litmus Infographic of 2017, 40% of Australians already use Gmail. So, it is not a surprise that it’s our top choice as the best email hosting platform. To set up Gmail, you are bound to create a Google account. Once you’re done, you’ll also get access to various google apps like hangouts, blogger, calendar, docs, spreadsheets, etc.

Moreover, Gmail offers 15 GB of storage, allowing you to access emails offline. Small businesses and large enterprises can sign up for G-suite. G-suite offers various editions like basic, business, teams, and enterprise, incorporating particular institutions like schools, etc. The basic plan starts at $6 per month per user. The business plan demands $12 per month per user, while you’d have to pay $25 per month per user to enter the enterprise plan.

You can get 30 GB to unlimited storage depending on the edition you pay for as per your needs. Unlike G-suite, Gmail is completely free. It has a modern interface and allows you to customize it by choosing a suitable theme.

Also, Gmail provides a neat organization of emails in your account. You can sort out emails by using stars, filters, and labels settings to highlight the important ones. You can gain more control over the inbox by using advanced features, like scheduling emails or getting an email alias.

Why choose Gmail?

  • You can unsend an email
  • Other Google apps give an advantage and enhance the user’s experience
  • Best free email account for personal use

2- Microsoft Outlook:

Microsoft Outlook is number two on our list. About 27% of Australians use Outlook Desktop, and 9% use Outlook/Hotmail webmail. In the competition of reputable email clients, Outlook stays on top. You can add up to 20 email accounts to your outlook desktop and avoid the hassle of visiting different apps/websites separately.

Outlook desktop brings your Gmail, Hotmail, iCloud, Yahoo, and other email accounts to one platform, making it easier to access them all. The features offered are similar to outlook.com. You can manage and organize emails using filters and flags.

The outlook account on outlook.com is free for personal use. This rebranded version of hotmail/live.com allows you to use 15 GB of storage and attach files directly from OneDrive, DropBox, or Google Drive. Like Gmail, you can use other relevant built-in apps like calendar, skype, and other office online apps for free.

However, to get premium services and benefits like unlimited storage space, virus protection, video conferencing, and an ads-free mailbox, you can buy Microsoft 365 plans, choosing between Personal and Family, Education, Business, and Enterprise.

Compare the pricing here .

Why choose Outlook?

  • Provides built-in apps and add-ons
  • Excellent management of events, including shared calendar features
  • Multiple theme options to customize the interface

3-  Apple Mail/iCloud Mail

iCloud Mail by Apple is another popular email client in Australia. It provides 5 GB storage and automatically syncs emails, calendars, photos, and contacts on Apple devices like iPad and iPhones. So, if you are a Mac user, configuration on all mediums becomes pretty straightforward. Also, you can upgrade the storage space by choosing a suitable paid plan. The pricing of a basic upgrade starts at $0.99/month.

iCloud Mail allows you to schedule emails and categorize them using folders and flags. The search functionality is efficient, and you find message templates for writing emails quite beneficial. Apple mail supports Gmail, Outlook, Yahoo! Mail, and other email providers. However, the application enhances the user experience of iCloud users.

Why choose iCloud Mail:

  • You get a free email account
  • Provides data encryption
  • Filters important emails by labeling senders as VIPs

4- Yahoo! Mail:

Talk about a wholly free email provider; Yahoo! Mail is at your service. With massive storage of 1TB, you can worry less about buying storage plans from other email clients. You get to keep your emails, documents, photos, and videos saved in the account long-term.

Navigating on Yahoo! Mail is pretty straightforward, and the organization is smooth. Thanks to the inbox’s sidebar options, you can instantly find photos and documents you ever sent or received as attachments in emails. Also, you can create custom folders to categorize emails as you see fit.

Another highlight is that you can create disposable email addresses that help keep your primary email ID private. Also, you’ll be spared from spam. Moreover, you can select a theme from an extensive library of options to modify the look of your interface.

Even though you get multiple top-notch advantages for free in Yahoo, it also offers a business plan and Yahoo Mail Pro plan for large corporations. You’d have to pay for added services like your own domain name and in-built apps essential for work. Moreover, you can include other email clients like Gmail, Facebook, or other IMAP accounts in your Yahoo! Mail.

The cost for adding a single mailbox would be $3.19 per month. For adding 5, it’ll cost $1.59, and for including 10 mailboxes, it’ll cost $1.19. This is a plus point of using paid services of Yahoo, while Yahoo Mail Pro would cost $3.49 per month.

Why choose Yahoo! Mail?

  • You can connect apps for horoscopes, travel and weather forecasts, etc.
  • The calendar makes scheduling important meetings easy and smooth
  • Streamlined interface with quick tabs and folders on the sidebar

5- ProtonMail:

ProtonMail prioritizes the security and secrecy of its users. This platform doesn’t scan your emails to show you relevant ads or take your phone number like other email clients. However, you’ll get only 500 MB of storage and the permission to send 150 emails daily.

From the privacy point of view, ProtonMail beats other giants like Gmail or Outlook.

You can sign up for an account keeping your identity anonymous. Also, the email provider doesn’t track your IP address, thanks to the no-logging policy. Moreover, end-to-end encryption keeps the communication between two parties secure. No third parties, including the service provider, can read the emails.

The address verification feature ensures that you’re speaking with the right person. First, the PGP and then the Elliptic Curve Cryptography security upgrades strengthened users’ privacy.

The paid users can take advantage of added security features, 5GB storage, and permission to send 1000 plus emails. Also, they’ll get their hands on organizational tools like folders, filters, and labels which are missing in the free version. You may pay $5 per month or $48 annually to get a Plus account. You can also look into the professional plan, which requires the payment of 8$ per month for one user and 75$ annually.

You can use ProtonMail alongside other email clients. Their privacy policies are too good not to benefit from. And the less space might be enough for one person who only needs it to share sensitive messages with friends, family, or colleagues.

Why choose ProtonMail:

  • Provides end-to-end encryption
  • Allows paid users to get a custom domain
  • Features a setting of fixing the expiry date of every email

Final Thoughts:

Even though the world of electronic mail is filled with spam, emails are a trustworthy source of communication. People depend on emails actively for many things. So, it is significant that you choose the right platform to make the most out of the email provider’s services.

Australians who already use any of the email clients mentioned in our list are good to go. But if you are someone who wants to switch to another to fit your needs based on the pricing plans or other aspects, you might learn something helpful from this article.

Australians who use services of Australian email providers like Telstra and Optus often face issues with poor connection or substandard customer service. However, our team can help you resolve all your queries. Switching to a better and fast email service provider would also be a good idea, that way, you won’t struggle with such issues.

Our team can give support and set up email accounts for you. We’ll also configure them and ensure that the account uses a secure encryption protocol (SSL, TLS). No matter what email client/webmail you use, if there is any problem, give us a call, and we’ll pick it up right away.

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Starter Email Hosting Package $28.00 per year

Check your emails where ever you go with IMAP and POP3 support you can set-up you emails in Microsoft Outlook, Apple Mail or any other email client. You can also set it up on you iPhone, Android phone or your Blackberry. You can also check you emails via the webmail service that come free with all email hosting packages!

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Email Hosting Plans

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Marketing | Buyer's Guide

10 Best Business Email Providers for Small Businesses

Published February 13, 2024

Published Feb 13, 2024

Michael DeVault

REVIEWED BY: Michael DeVault

Allyssa Haygood-Taylor

WRITTEN BY: Allyssa Haygood-Taylor

This article is part of a larger series on Business Email .

  • 1 At a Glance
  • 2 Google Workspace: Best for Value
  • 3 IONOS: Cheapest Plans With a Domain
  • 4 Zoho Mail: Best Free Solution
  • 5 Canary Mail: Best AI Email Provider
  • 6 Microsoft 365: Most Advanced Features
  • 7 Hostinger: Best for Agencies and Resellers
  • 8 Proton Mail: Most Secure Provider
  • 9 DreamHost: Best for Unlimited Addresses
  • 10 Scala Hosting: Best Host With Daily Backups
  • 11 InMotion Hosting: Best for Guaranteed Uptime
  • 12 InMotion Hosting: Best for Guaranteed Uptime
  • 13 How We Evaluated
  • 14 What Qualifies as Business Email
  • 15 How to Choose a Service
  • 17 Bottom Line

Email providers are mailbox hosting platforms that offer professional emails on your domain, which is vital for brand credibility. The best small business email providers offer ample storage, security, and add-ons like free domains, SSL (secure sockets layer), mobile apps, smart tools, and advanced features at an affordable cost. We compared dozens of options and ranked the 10 best email services for small businesses below.

  • Best value overall: Google Workspace
  • Cheapest plan with email and domain: IONOS
  • Best free business email hosting: Zoho Mail
  • Best artificial intelligence (AI) business email tools: Canary Mail
  • Most advanced business email features: Microsoft 365
  • Generous plans for agencies and resellers: Hostinger
  • Most secure business email hosting: Proton Mail
  • Cheapest starter plan for unlimited emails: DreamHost
  • Great for those wanting daily backups: Scala Hosting
  • Best for guaranteed uptime: InMotion Hosting

Best Business Email Providers at a Glance

Google workspace: best email for business value.

The Google Workspace logo.

  • Mobile and desktop email apps with built-in chat and video conferencing
  • High storage limits
  • Send and receive money via email
  • Strong business email security
  • Tons of integrations available
  • Monthly billing—no long-term contracts
  • All features included in all plans
  • Comes with Docs, Sheets, Slides, and a calendar with appointment booking
  • Domain must be purchased separately, unlike IONOS or Bluehost
  • No multiuser plans outside of Enterprise
  • 25MB max attachment limit; Microsoft 365 allows up to 150MB

Who Should Use Google Workspace

  • Teams that work collaboratively
  • Companies with distributed workforces
  • Entrepreneurs needing office software (e.g., documents, spreadsheets, presentations, and so on)
  • Sales or service businesses wanting a calendar with built-in appointment booking capabilities
  • Small businesses wanting to use Gmail for business email
  • Businesses that need ultra-reliable communication and productivity tools
  • Professionals who need video conferencing tools to meet with clients
  • Beginners who need a business email quickly
  • Entrepreneurs wanting fast tools for sending or receiving money via Google Pay
  • Brands doing business internationally (built-in language translation)

Cost Overview

  • $6 for 30GB email storage, full Google Workspace office suite, and 100-participant video conferences
  • $12 for 2TB storage and 150 participant video conferences
  • $18 for 5TB storage, 500-participant video conferences, enhanced security and management controls, email eDiscovery and retention
  • Enterprise (contact sales) for unlimited storage, data loss prevention (DLP), data regions, and enterprise endpoint management

One of the most compelling reasons to choose Google Workspace (and Gmail) for email hosting is its value: it comes with a full suite of office software. Everything you need to communicate, collaborate, and generate documents, spreadsheets, and slide-based presentations is at your fingertips, 24/7, thanks to web-based apps that automatically save and sync.

Starting at $6, plans come with Gmail business email, Google Meet video conferencing, and Chat, integrated into the email dashboard. Also included is Google Drive storage (from 30GB to 5TB, depending on your plan), advanced administrative controls, alias emails, and thousands of email apps and third-party integrations.

The calendar app also includes built-in features for appointment booking and sharing. You can give other members of your team the ability to manage your calendar and set various levels of permissions. With Gmail business email, you can even send and receive money over email, and it has automatic language translation for those doing business internationally.

Screenshot of the Gmail business email interface

Gmail business email interface

This hard-to-match level of value puts Google at the top of our list of the best business email providers for small businesses. Gmail’s closest competitor, Outlook via Microsoft 365, has more advanced features. However, some features are locked behind the second tier, where desktop apps can be downloaded. Read our head-to-head comparison of Microsoft 365 vs Google Workspace to learn more.

Google Workspace Pricing & Plan Features

For most small businesses, the Starter plan will be all that’s ever needed. If you do want to increase storage or video conferencing limits or increase security, upgrades are available. Click the tabs below or read our Gmail review to learn more.

  • Business Starter
  • Business Standard
  • Business Plus

Cost: $6 user/month

What’s included:

  • Secure business email on your domain
  • Shared calendars
  • Browse and reserve conference rooms
  • 30GB Google Drive storage
  • Security and management controls, including two-step verification
  • Documents, Sheets, Slides, Meet, Chat, shared notes
  • Video calls with up to 100 participants, 24-hour meetings, digital whiteboarding, and recordings
  • Sites website builder
  • Forms survey builder
  • Interoperability with Microsoft Office files
  • Smart Fill, Smart Cleanup, and Answers
  • Google Payments
  • Automatic language translation
  • 24/7 support

Cost: $12 user/month

Build on everything in the Starter plan, plus:

  • 2TB total storage
  • Shared team drives
  • Target audience sharing
  • Appointment booking pages
  • Video conferencing with up to 150 participants

Cost: $18 user/month

Everything in the Starter and Standard plans, plus:

  • 5TB total storage
  • 500 participant video conferencing plus attendance tracking
  • eDiscovery and email retention
  • Enhanced security, including Vault and advanced endpoint management

Our Expert Opinion

Google Workspace’s feature-rich plans are value-packed with industry-leading communication, collaboration, and productivity apps. Shared docs, spreadsheets, presentations, calendars, and video conferencing make it the best email provider for business for just about any small business, especially for collaborative teams. Learn how to set up Gmail for business email , then get started with a 14-day free trial to test the platform at no risk.

Try Google Workspace

IONOS: Cheapest Business Email Plans With a Domain

The Zoho logo.

  • Cheap email hosting from $1 per month
  • Free domain and domain privacy
  • Multi-user plans to save money
  • Advanced security and anti-spam
  • Intuitive, full-featured webmail app
  • Easily add your email to your preferred email client
  • Fast, responsive customer support
  • High attachment size limit
  • Low storage on the base plan (2GB)
  • No dedicated mobile app, unlike Gmail and Bluehost
  • No productivity or collaboration tools, unlike Google Workspace, Microsoft 365, or Zoho Workplace plans

Who Should Use IONOS

  • Anyone wanting to get a free email domain
  • Entrepreneurs, freelancers, and small businesses on a budget needing cheap email hosting
  • Businesses concerned with data security
  • Anyone wanting to protect their information with private domain registration or alias emails
  • Startups looking to build brand presence with affordable bundled solutions with email, web hosting, a domain, and SSL
  • $1 per month (2GB expandable storage)
  • $4 per month (12GB expandable storage)
  • 50GB plans with premium virus protection and team collaboration tools at $5 per month for one user, $15 per month for five users, or $25 per month for 10 users
  • Buy a domain from IONOS and get free SSL and business email included
  • Get business email free in IONOS website builder and web hosting plans from $1 per month for the first year

IONOS is one of Europe’s leading web hosting companies and domain registrars. Besides web hosting, it offers standalone secure business email hosting in plans for as cheap as $1 per month. You can save even more with bundled plans. Nearly any product you purchase from IONOS (e.g., web hosting, website builder, or domain) has a plan that starts at $1 per month for the first six months and comes with a free business email account.

You can use its intuitive and full-featured web-based mail interface from any browser or add your email address to your favorite business email app . On the cheapest plan, you get 2GB of storage, anti-spam filters, an SSL/TLS certificate for data encryption, a huge 70MB max attachment limit, and a free domain name.

Screenshot of the IONOS business email webmail interface

IONOS’ webmail interface is clean and familiar to Outlook or Mac Mail users.

The domain inclusion alone saves you anywhere from $10 to $15 per year or more. On the premium plan, you get all that plus more storage, basic collaboration tools, and advanced antivirus protection for as little as $2.50 per user.

In addition to IONOS’ reliability and security, this email provider ranks highly with customer support. After submitting a ticket, a customer service rep will contact you directly to help troubleshoot any issue. This level of assistance is important for solopreneurs and small businesses alike when so much of your work is hosted through email.

IONOS Pricing & Plan Features

The pricing below reflects the cost of IONOS standalone email hosting. They include individual and multi-user plans for up to five or 10 users. Click the tabs below to learn more, or visit IONOS to get email included in its website builder, domain registration, or web hosting plans.

  • Business (1-10 Users)

Cost: $1/month (all plans are billed annually)

  • 2GB storage (add mailboxes and extra storage at any time)
  • Free domain and SSL
  • Ad-free email
  • Spam filter
  • Webmail with calendar, tasks, and more
  • Cross-device syncing

Cost: $4/month

Everything in the Basic plan, plus:

  • 12GB storage (expandable)

Cost: $5/month for one user, $15/month for 2-5 users, $25/month for 6-10 users

Everything Basic one and 1+ users get, plus:

  • 50GB storage per user
  • Premium virus protection and spam filter
  • Team collaboration tools (shared calendar, contacts, and tasks)

Although IONOS’ email hosting plans lack tools like video conferencing, at $1 to $5 per month, you’ll be hard-pressed to find a better (or cheaper) business email provider. It has everything you need to get started, protects you with advanced anti-virus and anti-spam filters, has high attachment limits, and helps you save money by throwing in a free domain.

Zoho Mail: Best Free Business Email Solution

Zoho Mail logo.

  • Five free email accounts on your domain
  • Low-cost plans from $1 per month
  • Secure business email plus office software in Zoho Workplace plans from $3/month
  • High attachment limits—250MB in the $1/month plan and up to 1GB on the highest-tier plan
  • NEW AI email writing assistant
  • No plans come with a free domain
  • All plans are annually billed (no month-to-month contracts)
  • No multi-user plans after the free one (pricey if you have a lot of users)
  • Small storage and attachment limits in free and low-cost plans

Who Should Use Zoho Mail

  • Businesses and entrepreneurs on super-tight budgets needing a free email host
  • Startups and small operations looking for low-cost productivity and communications tools
  • Businesses sending massive attachments (e.g., videos and artwork)
  • Companies using and wanting to easily integrate other Zoho apps
  • Free for up to five users, 5GB storage each
  • $1-$4 for more features and a higher attachment limit (250MB-1GB)
  • $3-$6 for Zoho Workplace plans, including 30-100GB storage, 10- to 100-participant video conferencing, and productivity and collaboration software

For the best free business email option, look no further than Zoho Mail. Though you’ll need to buy a domain name, it’s one of the best ways to get a free business email address. The free plan provides up to five email addresses, and, like IONOS, the cheapest premium plan costs just $1 per month. However, Zoho Mail includes more storage in its free and base tier (5GB) compared to IONOS’ Basic plan (2GB).

An image showing the Zoho Email desktop and mobile app interfaces.

Zoho Mail’s desktop and mobile app interfaces

In addition to its free and basic plans, one of the reasons it’s on our list of the best business email providers is that Zoho Mail offers Workplace plans well-suited for teams. They include a 30GB email plan for users’ files, plus 10GB shared file storage plan at $3 per user, per month or a 100GB for email plus 100GB shared file storage plan priced at $6 per user, monthly.

They also have email hosting on multiple domains, Zoho Office Suite, Zoho Cliq (collaboration tools), and mobile apps. Plus, large file upload limits up to 1GB and from 10- to 100-participant video meetings. These tools make them comparable to Google Workspace and Microsoft 365—and at $3 per user, per month, the Zoho Workplace Standard plan is half the cost of either of those providers.

Because the free plan has low attachment size limits and low storage limits overall, it’s best for those who don’t depend heavily on email but want a business email address to maintain a professional image. Check out what’s involved with creating free Zoho email accounts for your small business.

Zoho Mail Pricing & Plan Features

Zoho Mail is the go-to free business email if you own a domain. Entrepreneurs and small teams can create up to five custom email addresses completely free of charge. Then scale up with plans that add additional storage, functionality, and even a full suite of office productivity and communication tools similar to Google Workspace or Microsoft 365. Click the tabs below to learn more.

  • Forever Free
  • Workplace Standard
  • Professional
  • Up to five free users
  • Five email addresses with 5GB storage per inbox on a domain you own
  • 25MB attachments
  • Webmail and mobile app

Upgrade to Mail Lite for $1 per user, per month for 5GB email storage, or $1.25 per user, per month for 10GB, hosting or multiple domains, email aliases, routing, password-protected emails, and to add your email account to other apps via IMAP/POP settings.

Or get Premium for $48 per year for 50GB storage and giant 1GB attachment limits, plus archival, eDiscovery, backup and restoration, and white labeling.

Cost: $3/month ($36/user/year) (recommended)

Secure, business-class email, productivity, communication, and collaboration tools with everything in Mail Lite, plus:

  • 30GB storage/inbox plus 10GB shared WorkDrive storage
  • Attachments up to 500MB
  • Zoho WorkDrive, including SSL and encryption at rest
  • Zoho Office Suite (documents, spreadsheets, presentations) up to 50 collaborators
  • Zoho Cliq messaging
  • Zoho Meeting video calls up to 10 participants and up to 10 recordings

Cost: $6/month ($72/user/year )

Get everything in Workplace Standard, plus:

  • 100GB of mail storage and 100GB of shared WorkDrive storage
  • Up to 1GB email attachments
  • Archival and eDiscovery
  • White labeling
  • Business class security with S-MIME email encryption and digital signatures
  • Video conferencing with up to 100 participants
  • Zoho Connect team collaboration software with unlimited groups and external user access
  • Expanded features and limits for Zoho Cliq

Zoho Mail is widely regarded as one of the best ways to get free business email, making it an excellent choice for budget-conscious businesses that need five or fewer email addresses. Paid plans start at $1 per user, per month, but the low cost is at the expense of higher storage space. If your business relies heavily on email, then the best options are Bluehost and Google Workspace.

Visit Zoho Mail

Canary Mail: Best AI Business Email Provider

The Canary Mail logo.

  • Built-in AI email writing assistant in paid plans from $20/year
  • Use AI to summarize long emails
  • Offload rote work to the AI Sidekick
  • Unified inbox (add your other emails to the app) and alias emails
  • Smart prioritization to improve productivity and focus
  • No-card-required free trial
  • Desktop and mobile apps (Android and iOS) plus cross-device sync
  • Full access to AI not included in the free version
  • Doesn’t come with a domain
  • No productivity or collaboration tools

Who Should Use Canary Mail

  • Sales teams wanting to use artificial intelligence (AI) to compose emails and replies
  • Users who frequently get long emails (such as lawyers) and want to use AI to create summaries
  • Small business owners and teams that want to stay focused using AI to prioritize and organize emails
  • Admins looking for built-in email organization and management tools
  • Free plan for basic email with AI (Sidekick AI Lite) for email prioritization and tabs, email snooze, delay send, cross-device syncing, view customizations, and a unified inbox
  • $20/year for all available Canary Mail features, including the AI email writing assistant (Sidekick AI Pro) and AI reading assistant (for summarization), plus additional tools for organization and customization
  • $100/year for enterprise admin tools and security, single sign-on (SSO) and directory sync, plus centralized licensing

Earlier this year, someone from Canary Mail reached out to me by email and suggested that I take a look at the app to see how it compares to the best business email providers on this list. Let’s just say that I was impressed.

As far as I know, it’s the first (or at least among the very first) providers to have native artificial intelligence (AI) for writing, reading, summarizing, and prioritizing business email. As of this writing, Zoho is the only other mail app that comes with a built-in AI writing assistant—but we know that more will follow.

Until then, Canary Mail has you covered. Use the AI email writer to compose new emails or reply to them. Take advantage of the AI reading tool to save time by summarizing those TLDR (too long, didn’t read) types of emails. And, let smart tools keep you focused with AI organization and prioritization features.

Image showing the Canary Mail desktop app interface.

The Canary Mail desktop app interface offers dark and light views.

Paid plans also include email templates and contact profiles, which (along with the AI email composer) make this a great app for sales and customer service teams, in particular. Plus, you’ll have a unified inbox, meaning that you can add your other email accounts into Canary Mail to see and manage all your messages in one place.

Canary Mail Pricing & Plans

Canary Mail plans are straightforward, and monthly billing is available, at least for the Enterprise plan. Here’s what you get:

Cost: Free-forever

  • Email with a unified inbox with no limits on storage
  • Sidekick AI Lite (prioritization and tabs)
  • Email snooze
  • 5-second email send delay
  • Device syncing
  • Light or dark themes
  • Message preview
  • Gray mail cleaner
  • 1-click unsubscribe
  • Newsletter management

Cost: $20/year

Get everything in Free, plus:

  • Sidekick AI Pro to compose emails and summarize them
  • Pinned emails and favorites
  • Attachment browser
  • Push notifications
  • Read receipts
  • Email templates
  • Contact profiles
  • Custom thread actions, snooze times, and alerts
  • Pretty Good Privacy (PGP security program) for email and file encryption and email authentication

Upgrade to Enterprise for $100 per year for admin controls, SSO, directory sync, centralized licensing, and enterprise-grade security.

Cost: $100/year

Get everything in Pro, plus:

  • Powerful administration
  • Enterprise level security
  • SSO and directory syncing
  • Centralized licensing

Canary Mail has AI baked in, putting it ahead of many other business email providers as of today. If you want to save time writing and reading emails, prioritizing your time and focus and managing your messages, we recommend that you check this email app out today. Sign up for a paid subscription free for 30 days, with no card required, to test everything.

Visit Canary Mail

Microsoft 365: Most Advanced Business Email Features

Microsoft 365 logo

  • 50GB storage per user (paid plans)
  • Business-class email security
  • High attachment limits at 150MB
  • Comes with Microsoft 365’s advanced productivity and collaboration tools
  • 300-participant video conferencing
  • Monthly billing costs more
  • Advanced features in desktop software require an upgrade
  • Apps-only plan doesn’t have a business-class email

Who Should Use Microsoft 365

  • Business email users wanting workflow automations and time savers like templates and reusable quick parts
  • Heavy email users looking for the most advanced business email features
  • Companies wanting to be able to manage other users inboxes and calendars
  • Brands wanting to deliver webinars to big audiences for lead generation
  • People sending large attachments, like law firms, architects, and design agencies
  • Any small business or entrepreneur who uses the Microsoft 365 office software suite (Word, Excel, PowerPoint, Publisher, Teams, and more)
  • $6 per month for mobile web apps (Outlook, Word, Excel, PowerPoint, Teams)
  • $12.50 for downloadable desktop software plus web, and mobile apps (plus Publisher and Access)
  • $22 to add advanced security, access and data control, and cyberthreat protection
  • $8.25 (apps only) for desktop, web, and mobile apps (does not include Microsoft Teams or Exchange business-class security for email)
  • You can also pay month to month, but it will cost more

Microsoft 365 (MS365) is the best email provider for businesses that want to use Microsoft’s productivity suite (including Microsoft Outlook business email ). It’s also best for those who send or receive large attachments, manage other users’ calendars, or want to set up complex workflow automations. Learn more about the advanced tools available in our list of the top Outlook features for business email users.

Outlook email interface.

Microsoft Outlook’s email interface is clean and easy to navigate.

The base tier’s app inclusions are similar to Google Workspace, starting at the same price of $6 per user, per month. MS365’s base plan comes with a massive 1TB of cloud storage via OneDrive (compared to 30GB with Workspace). However, mailbox storage is limited to 50GB regardless of plan, whereas Google Workspace storage is shared among all app users (including email), so Google’s higher plan tiers have virtually unlimited storage.

The base tier also allows video conferencing with up to 300 participants compared to 100 for the comparable Google Workspace plan. But Google’s highest plan tier allows up to 500 webinar attendees. If you think it’s a toss-up and aren’t sure whether to get business email through Workspace or Office 365, read our comparison of Gmail vs Outlook to see which has the email features your team needs.

Ready to get started? See how to set up Microsoft business email in just a few easy steps.

Microsoft 365 Pricing & Plan Features

All Business plans include the Microsoft 365 (formerly Office 365) suite with Word, Excel, PowerPoint, and other apps that many know and love. Click the tabs below to learn what’s included in each plan, and keep in mind that you can try it free for 30 days before committing. All plans require an annual commitment but are billed monthly.

Cost: $6/user, monthly

  • Business email on your domain with 50GB of inbox storage
  • Browser-based and mobile versions of Outlook, Word, Excel, PowerPoint, and Teams
  • Microsoft Forms, Visio, Lists, and Bookings
  • Spam, malware, and known threat protection via Exchange secure, business-class email
  • 1TB of OneDrive cloud storage
  • Webinars and video conferencing with up to 300 attendees
  • 24/7 phone and web support
  • Defender for Business (add-on available)

Cost: $12.50/user/month

Get everything in the Basic plan, plus:

  • Download desktop software with advanced features for all included apps on up to 5 devices
  • Desktop versions of Access and Publisher
  • Webinar attendee registration and reporting tools
  • Manage customer appointments
  • Software updates

Cost: $22/user/month

Build on the Basic and Standard plan features with:

  • Intune mobile device management
  • Remote wipe tool to remove data from lost or stolen devices
  • Advanced security: Azure Information Protection
  • Access and data controls
  • Advanced cyberthreat security
  • Exchange online archiving
  • Defender for Business (included)
  • Advanced mobile app protection
  • Information rights management
  • Conditional access

Microsoft 365 offers competitive pricing for plans that include a ton of cloud storage—1TB, to be exact—for just $6 per month. Large attachments and automations are also massive perks, and business plans come with a slew of apps for everything from business email to video conferencing, office productivity, presentations, marketing collateral, and more. Try it for free for 30 days.

Visit Microsoft 365

Hostinger: Best for Agencies & Resellers

Hostinger logo.

  • Reseller web hosting packages from $3.99/month for up to 100 domains + 100 email accounts per domain
  • Email hosting in agency-friendly plans for up to 100 websites starting at $2.49/month
  • Standalone email hosting from $1.59 per month, annually with 10GB storage
  • Multi-site web hosting plans with both WordPress management and Hostinger’s AI website builder
  • Cloudflare protected name servers
  • Limited to 100 inboxes per domain
  • Free domain isn’t included in email plans
  • Fairly low 10GB of storage/mailbox
  • Standalone email hosting is cheaper with IONOS (and the domain is included)
  • 48-month contracts required for the best pricing
  • Web hosting plans renew at a higher cost after the first year

Who Should Use Hostinger

  • Agencies and freelance web developers looking for a low-cost way to offer managed services to clients
  • Entrepreneurs with multiple businesses wanting an affordable multi-domain hosting plan
  • Small businesses looking for cheap email hosting with enhanced security
  • Companies wanting to bundle multi-email user accounts with web hosting or a website builder plan to save money
  • Reseller web and email hosting plans from $2.49/month the first year up to 100 domains, 100 email accounts per domain, 200GB storage, unlimited bandwidth, daily backups, and a free domain and unlimited free SSL
  • With annual billing, standalone Business email hosting from $1.59/month for 10GB storage or from $3.99 for 50GB and advanced features (or save more with a 24- or 48-month contract)
  • All-in-one website builder plans with free domain, SSL, and business email from $2.49/month for the first year
  • WordPress and web hosting plans with business email, domain, and SSL from $2.49/month for the first year
  • Higher-priced month-to-month and lower-priced 2-year and 4-year contracts are also available

Hostinger offers a bevy of solutions that allow for multiple domains, making it the best business email provider for agencies and resellers. Serial entrepreneurs will also find Hostinger a great choice, as they can build hundreds of websites in any of the affordable WordPress and web hosting or no-code Hostinger website builder plans, all of which come with business email.

Hostinger has a simple and no-nonsense webmail platform.

The clean, straightforward interface of Hostinger webmail

Hostinger customers can also rest easy with the peace of mind that data is protected. Hostinger uses Cloudflare-protected nameservers, malware scanning, and weekly or daily backups to ensure all the tools you’re using to build a brand presence online are safe and secure.

Another reason to love Hostinger is its flexible payment options. You can lock in super-low introductory pricing for up to four years, two years, one year, or pay month to month and cancel at any time.

The one drawback to using Hostinger for business email is the small size of storage allowed. The standalone email base plan comes with just 10GB of storage, but reseller plans only provide 1GB of storage per mailbox. Still, for the price, Hostinger is hard to beat, and light to normal email users will find the storage sufficient.

Hostinger Pricing & Plan Features

Hostinger also has great pricing on standalone email hosting, web hosting, and website builder plans if you don’t need large-scale solutions. But since we’re naming Hostinger the best business email host for resellers and agencies, the tabs below represent the best plans for that use case.

  • Business Hosting
  • Cloud Startup
  • Cloud Professional

Cost: $3.69/month for 1, 2, or 4 years, or $14.99 month to month

Long-term contracts renew from $8.99 to $11.99/month

  • 100 websites and unlimited free SSL
  • 100 email accounts, 1GB each (1 per domain in the account)
  • 100 subdomains
  • One free domain name
  • Unlimited bandwidth
  • 200GB solid-state drive (SSD) storage
  • Cloudflare protected nameservers
  • Malware scanner
  • Free site migration
  • AI website builder
  • Managed WordPress hosting with acceleration, object cache, and staging tool
  • 30-day money-back guarantee and 24/7 support
  • 99.9% uptime guarantee
  • Unlimited FTP
  • Access manager
  • Unlimited databases

Cost: $8.99/month for 1, 2, or 4 years, or $24.99 month to month

Long-term contracts renew from $19.99 to $24.99/month

Build on everything included in the Business Hosting plan, plus:

  • 300 websites
  • 300 subdomains
  • Dedicated resources
  • Dedicated internet protocol (IP) address

Cost: $14.99/month for 1, 2, or 4 years, or $49.99 month to month

Long-term contracts renew from $32.99 to $54.99/month

Comes with everything in the Business Hosting and Cloud Startup plan, plus:

  • 250GB SSD storage
  • 6GB RAM and four CPU Cores

Hostinger has everything resellers, agencies, and freelance digital marketing consultants need to offer managed services to clients. Large-scale plans are affordable and packed with everything necessary to provide email hosting, web hosting, website building, and more, all risk-free backed with a 30-day money-back guarantee.

Visit Hostinger

Proton Mail: Most Secure Business Email Provider

The ProtonMail logo.

  • Highly secure, end-to-end encrypted business email
  • Fully HIPAA* & GDPR** compliant
  • Free plan to start with
  • Up to 500GB of storage
  • Ability to password-protect emails
  • Strict no-logs policy
  • Always-on virtual private network (VPN) with an auto-kill switch
  • Web, Android, and iOS apps, or add to your preferred client via Bridge
  • Subject lines aren’t encrypted
  • Only 1GB of storage in the free version
  • Higher tier plans are needed for global VPN and streaming and email aliases
  • Two-year commitment required for the cheapest plan pricing

Who Should Use Proton Mail

  • Small businesses, law firms, and others handling highly confidential or sensitive contracts and information via email
  • Healthcare businesses and organizations needing HIPAA-compliant email hosting with end-to-end data encryption
  • Business email users in need of a lot of storage
  • Companies doing business overseas needing to comply with GDPR rules
  • Entrepreneurs wanting to use anonymous email aliases to protect their identity and prevent spam and phishing
  • Free-forever plan up to 150 emails/day with 1GB of storage hosted on a Proton Mail subdomain
  • $3.99/month (one user) for unlimited messages on up to 10 email addresses on your domain, 15GB total mailbox storage
  • $6.99/user/month for unlimited messages on up to 10 email addresses/user on up to three custom domains, 15GB total mailbox storage, calendar sharing, contact group management, and one high-speed VPN connection
  • $9.99/user/month for unlimited messages on up to 15 email addresses/user on up to 10 custom domains, 500GB total mailbox storage, unlimited Hide My Emails aliases, calendar sharing, contact group management, and 10 high-speed VPN connections and global streaming

*Health Insurance Portability and Accountability Act (U.S.) **General Data Protection Regulation (Europe)

Proton Mail is the world leader in email security and privacy. All plans, including the free version, include end-to-end encryption, making it ideal for any business looking to protect the information shared in business emails. It’s the best business email provider for healthcare practices, legal firms, and other organizations handling highly confidential or sensitive data.

Screenshot of the Proton Mail email interface

A peek at the clean, modern interface you’ll get with Proton Mail business email

HIPAA is the law that protects private health info (aka PHI) from being disclosed without a patient’s consent or knowledge. GDPR, or the General Data Protection Regulation, is required for companies doing business in Europe—and Proton Mail business plans account for both. Proton Mail is one of the few providers that can claim to be fully HIPAA compliant.

In addition, Proton Mail security complies with GDPR agreements. Keep in mind that to ensure compliance, you’ll still need to get a signed agreement in place to fully protect your organization.

Of the providers here, Proton Mail includes some of the highest limits as far as storage goes. The highest-tier individual and business plans allow up to 500GB of storage per user account. This makes it a great option for creatives and small businesses working with large, proprietary files, such as videos and high-resolution graphics.

Proton Mail Pricing & Plan Features

Proton Mail includes individual business email accounts that are perfect for freelancers and entrepreneurs, as well as easy-to-manage business plans billed on a per-user basis. Learn more by clicking through the tabs below.

  • Mail Essentials
  • Proton Unlimited

Cost: $0 (forever)

  • Email hosted on a Proton Mail subdomain
  • 1GB storage
  • 150 emails a day
  • One calendar
  • Auto-device syncing
  • Encrypted file sharing
  • One medium-speed VPN connection

Cost: $3.99/month ($3.49 with a 24-month contract) or $4.99 month to month

  • Email hosted on a domain you own
  • 15GB storage
  • 10 email addresses
  • Unlimited messages
  • 20 shareable calendars

Cost: $9.99/user/month or $12.99 month to month

Everything in the Mail Essentials plan, plus:

  • Support for 10 email domains
  • 15 email addresses and 500GB storage/user
  • Unlimited “Hide My Emails” aliases
  • 10 high-speed VPN connections/user
  • NetShield malware and ad-blocker
  • Secure core servers
  • Tor over VPN
  • P2P/BitTorrent
  • Worldwide streaming services and highest VPN speed
  • 1,700+ servers in 60+ countries

If your organization needs the most private, secure business email provider on the market, Proton Mail’s business plans are hard to beat. It’s one of the few providers that can ensure both HIPAA and GDPR-compliant business email services, making it ideal for healthcare-related users and businesses with customers in European Union (EU) member countries. Get started for free today.

Try Proton Mail

DreamHost: Best for Unlimited Business Email Addresses

The DreamHost logo.

  • Unlimited email accounts from $2.95/month in web hosting plans with email, domain, SSL, and a no-code WordPress builder
  • Ample 25GB of storage per email
  • Mobile app and cross-device syncing
  • Add your address to any email client
  • Spam, virus, and phishing filters to protect your inbox and devices
  • Option for monthly billing
  • $2.95/month is just for the first year (increases to $12.99)
  • Standalone email plans don’t include a domain, unlike IONOS

Who Should Use DreamHost

  • Businesses needing many email addresses for staff members
  • Companies wanting to create multiple alias email addresses for operations teams (e.g., customer support, marketing, sales, and so on)
  • Startups and small businesses wanting to bundle email and web hosting to save money
  • Entrepreneurs looking to build a website on WordPress
  • $2.95 the first year with annual billing for Shared Unlimited (unlimited email accounts and a free domain), or
  • $8.95 month to month for Shared Unlimited
  • Standalone email hosting from $1.67 per month, billed annually (requires separate domain and SSL purchase)
  • All email accounts include 25GB of storage

DreamHost is an excellent option for budget-conscious small businesses looking for a multiple account email hosting option. Recommended by WordPress, DreamHost is a web hosting provider—and like Bluehost, it offers value-packed web hosting that comes with business email, domain, and SSL.

Image showing the DreamHost webmail interface

The DreamHost webmail interface is uncluttered and intuitive.

The Shared Unlimited plan is just that—unlimited emails on your domain, each mailbox enjoying 25GB of storage. The plan also allows for unlimited websites and comes with a domain (included for the first year) and free SSL. It’s everything needed to start building a brand presence online. It’s also a great plan for freelancers or agencies that want to offer bundled managed services to clients.

With DreamHost, you can purchase email addresses individually for under $2 per mailbox, with the same great 25GB of storage. Regardless of your chosen plan, spam, virus, and phishing filters are standard. You can check messages on any web browser, via mobile app, or add your email address to Outlook, Gmail, or your favorite app.

DreamHost Pricing & Plan Features

Whether you want a standalone email hosting option or unlimited email addresses, DreamHost has a plan that will work for you. If you purchase standalone email hosting, keep in mind you’ll also need to buy an email domain from a domain name registrar . Click the tabs below to learn more.

  • Shared Unlimited

Cost: $1.99 month to month or $1.67 per mailbox with annual billing

  • 25GB storage
  • Automatically syncs mail across all devices
  • Spam filtering that adapts to emerging threats to protect from spam, viruses, and phishing
  • Buy as a standalone or add to any hosting package

Cost: $2.95/month with annual billing or $13.99 month to month

Annual plans renew at $12.99 after the first year

  • Unlimited emails on your domain
  • 25GB of storage per mailbox
  • Free domain for the first year
  • Free SSL for data encryption
  • Spam, virus, and phishing filters
  • Unlimited website hosting
  • WordPress installation and no-code WordPress page builder
  • Free website migration services

DreamHost offers bundled website and email hosting for businesses on a budget. Alternatively, standalone email hosting offers a low-cost business email solution for just $1.67 per email account, per month. While there’s no free trial, DreamHost offers an industry-leading 97-day money-back guarantee if you buy a plan and then find it’s not quite right for your business.

Try DreamHost

Scala Hosting: Best Business Email Host With Daily Backups

Scalahosting logo

  • Daily backups of email in all plans
  • Unlimited emails in web hosting plans
  • Scalable standalone email plans
  • Large 50 to 150GB storage plans
  • Domain blacklist monitoring
  • Cloud plan with unlimited emails, offsite daily backups, free domain, and advanced controls and security
  • Cheapest pricing requires a 3-year commitment
  • Only the highest tier offers month-to-month billing option
  • Standalone email hosting is more expensive than other unlimited/multi-user options

Who Should Use Scala Hosting

  • Entrepreneurs and small businesses wanting automatic daily backups to protect data
  • Growing businesses wanting to create as many email addresses as needed
  • Security-conscious organizations needing additional administrative controls and the ability to set special permissions for users
  • Companies wanting a high level of security and spam, virus, and phishing email protection
  • Sales-forward businesses using high volume cold calling wanting to avoid having their domain blacklisted
  • Business email with high storage limits

Pricing below reflects monthly cost with annual billing for standalone email hosting; 36-month billing is available at a lower cost.

  • $4.95/month with annual billing for 10 email accounts on a domain you own, 50GB storage each
  • $5.95/month with annual billing for 50 email accounts on up to five different domains that you own, 100GB storage each
  • $7.95/month with annual billing for 100 email accounts on up to 10 different domains that you own, 150GB storage each
  • $19.95/month with annual billing or $29.95 month to month for unlimited email accounts on up to 10 different domains that you own, 50GB storage each, with high security
  • Unlimited email hosting in all web hosting plans, starting from $2.95/month

Scala Hosting is an award-winning web host that offers unlimited business email in web hosting plans as well as standalone email plans starting as low as $2.95 with a long-term contract. All plans include automatic offsite daily backups, which is why it made our list of the best business email providers for small businesses looking for data protection and peace of mind.

Screenshot of Scala Hosting's desktop webmail interface.

Scala Hosting’s desktop webmail interface

Standalone plans include from 10 to unlimited email accounts, in scalable plans allowing one to unlimited email domains. This makes it an excellent option for digital marketing agencies wanting to offer managed business email services and growing businesses that need to create and manage email accounts for users easily.

The highest-tier plan also has the most advanced security features, including real-time malware protection, and user controls. This tier also allows for custom branding and white labeling, which is great for resellers. It also includes blacklist monitoring, which is ideal for teams that rely on cold sales emailing for lead generation.

Scala Hosting Pricing & Plan Features

Below is an overview of the pricing and plan features for Scala Hosting’s standalone business email services. However, if you need web hosting, all its web hosting plans come with unlimited business emails and free SSL for data encryption (for domains hosted on Scala’s servers). Learn more about its dedicated email hosting services in the tabs below.

Cost: $4.95/month with annual billing ($2.95 for 36-month billing)

  • Up to 10 email inboxes with 50GB storage each
  • One email domain
  • Daily offsite backups
  • Web-based email access
  • Add to your preferred email app (POP3*/IMAP**/SMTP***)
  • Advanced spam protection
  • Standard security and deliverability

*Post Office Protocol **Internet Message Access Protocol ***Simple Mail Transfer Protocol

Cost: $5.95/month annually or $3.95 for 36-month billing

Get everything in StartUp, plus:

  • Up to 50 email accounts, each with 100GB storage
  • 5 email domains

Cost: $7.95/month annually or $5.95 for 36-month billing

  • Up to 100 email accounts, each with 150GB storage
  • 10 email domains

Cost: $19.95/month annually or $29.95 month to month ($14.95 for 36-month billing)

Get everything Scala has to offer in business email, plus:

  • Unlimited email inboxes, each with 50GB of fast SSD storage (upgradable)
  • Unlimited email domains
  • 100% inbox deliverability
  • High security (dedicated, isolated cloud hosting environment)
  • Shield real-time malware protection
  • Dedicated IP
  • Priority support
  • Blacklist monitoring
  • OpenLiteSpeed caching
  • Sub-users and collaborators
  • Branding and white label

Scala Hosting was named a top-rated business email provider by Tech Radar and enjoys high customer satisfaction ratings. All plans come with multiple inboxes, high storage, and daily offsite backups for peace of mind. We recommend that security-minded small businesses consider the affordable Cloud plan with max security, user controls, and real-time data protection.

Visit Scala Hosting

InMotion Hosting: Best for Guaranteed Uptime

The InMotion Hosting logo.

  • 99.95% uptime guarantee
  • Zero-downtime transfers and migrations
  • Non-Volatile Memory Express (NVMe) servers that store data when the power is off
  • Fast SSD storage
  • Great tutorials, self-serve support, and troubleshooting resources
  • 24/7 U.S.-based support
  • First-year pricing is higher than most competitors
  • No standalone email solutions

Who Should Use InMotion Hosting

  • Organizations needing to ensure the highest possible uptime, like companies in finance, healthcare, emergency services, and so on
  • Small businesses looking for zero-downtime migration solutions and domain and email transfers
  • Anyone looking for email hosting that provides beginner-friendly tutorials and guides for self-service setup and troubleshooting
  • Local businesses prizing USA-based technical support
  • $3.49/month the first year for web hosting plans with 10 email addresses, two websites, 100GB SSD storage, unlimited bandwidth, WordPress website builder, free SSL, and hack, malware, and Distributed Denial of Service, aka *DDoS protection
  • $6.99/month the first year for unlimited website hosting, unlimited NVMe SSD storage, and unlimited business emails
  • $14.99/month for the first year for Virtual Private Server (VPS) hosting for enhanced security and speed, including unlimited email addresses and two dedicated IP addresses
  • Fully dedicated, superfast, and secure Dedicated Server hosting with unlimited business email from $89.99 month to month

InMotion Hosting offers just about the highest uptime guarantee available: 99.95%. In addition, it provides zero-downtime migration and transfer services, ensuring your brand is always available when prospects or customers need to reach you. This is further enhanced with NVMe solid-state storage drives that process data faster than non-NVMe SSD counterparts.

All InMotion Hosting plans are scalable with additional storage and speed enhancements. And all but the base web hosting plan allow unlimited business emails on your domain, unlimited websites, and unlimited NVMe storage. InMotion offers three different webmail apps, including the Roundcube app used by Bluehost as well as Horde or SquirrelMail.

On the downside, there’s no standalone email hosting plan, unlike DreamHost, IONOS, and Hostinger. Plus, hosting plans are priced comparatively higher than these competitors. But the advantages offered by increased speed and a near-perfect uptime guarantee could be more than worth it.

InMotion Hosting Pricing & Plan Features

InMotion Hosting plans include a basic plan with up to 10 email inboxes or unlimited email accounts in all plans after that. Automatic backups, Google Workspace, and dedicated IP addresses can all be purchased as add-ons. Click the tabs below to find the best email solution for your small business.

Cost: $3.49/month with annual billing (24- and 36-month contracts also available)

Renews at $9.99

  • 10 email addresses, 1GB storage each
  • Two websites
  • 100GB SSD storage
  • 2x speed and performance
  • Hack, malware, and DDoS protection
  • BoldGrid WordPress website builder
  • 24/7 U.S.-based live chat support
  • One-click installation for WordPress and hundreds of other apps
  • 90-day money-back guarantee

Cost: $6.99/month with annual billing (24- and 36-month contracts also available)

Renews at $13.99

Get everything in the Core plan, plus:

  • Unlimited business email accounts, 5GB storage each
  • Unlimited websites
  • Unlimited NVMe SSD storage
  • 6x UltraStack speed and performance

Cost: $5.25/month with annual billing (24- and 36-month contracts also available)

Renews at $17.99

Everything in the Core and Launch plans, plus:

  • 10GB of email storage per inbox
  • 12x UltraStack speed and performance
  • Advanced caching
  • 24/7 live chat and phone support
  • Ecommerce-ready WordPress hosting

Cost: $11.25/month with annual billing or $27.99 month to month

Renews at $24.99

Everything in Core, Launch, and Power, plus:

  • 20GB of email storage per inbox
  • 20x UltraStack speed and performance
  • 99.99% uptime Pro service level agreement (SLA)

While InMotion Hosting’s plans come at a slightly higher monthly cost than some others on this list, they also offer the highest uptime guarantee. Web hosting includes 10 to unlimited business emails with storage scaling upward by the plan. There’s little risk to testing the waters with InMotion Hosting business email as all plans include a lengthy 90-day money-back refund window.

Visit InMotion

How We Evaluated the Best Business Email Providers

All businesses need email that can be accessed quickly, securely, and reliably, with enough storage to keep messages from bouncing. However, entrepreneurs may only need a single email address, while growing companies need scalable solutions. For that reason, we looked at options that can serve anyone from sole proprietors to businesses with multiple employees as well as agencies and resellers.

In all, we compared providers against 24 unique data points. Click the tabs to explore the criteria we used to identify and evaluate the best business email providers for small businesses.

  • General Features
  • Niche Features
  • Expert Score

25% of Overall Score

Cost is a driving factor for most small businesses, so affordability, the ability to pay monthly vs annually, the availability of standalone email plans as well as all-in-one cost-saving bundles, and a provider’s willingness to back up the product with money-back guarantees and free trials all factored into our rating.

20% of Overall Score

General features speak not only to the essentials that business email users need (like adequate storage, multi-user plans, and data, spam, and virus protection) but also to the overall value vs cost of the product. We also considered business security concerns as to the ability to encrypt data either through the software itself or the use of SSL certificates tied to a domain. Plus, we looked at extras included, like a free domain and SSL.

With this update, we broke out a whole new set of criteria we consider niche features. This includes things like a built-in AI writer (look for more email apps to have this soon). We also looked for end-to-end encryption for HIPAA and GDPR compliance, private domain registration, and built-in communication tools for chat or video (and any other software that comes along with the plan).

10% of Overall Score

Providers were rated by the quantity and quality of self-help resources available to users as well as the level of customer support available to help with setup, troubleshooting, and account management.

Regardless of how a provider scores on paper, how a business email service works in the real world is a key (and sometimes overriding) consideration. These providers were all scored against the ease of use and setup for business email, value for the money, and whether our expert considered the features and capabilities offered to be a top option for small businesses.

What Qualifies as Business Email

Professional emails go beyond what you get with email accounts you can get for free through Gmail or Outlook, or which are often included with other services, like cable TV accounts. At the most basic level, a business email provider must allow you to create email accounts on a custom domain and offer at least basic phishing and anti-spam filtering.

Business Email vs Personal Email

A personal email is an account set up on a non-branded domain, like [email protected] or [email protected]. While there is nothing preventing you from using a personal account for work, it’s not credible or professional. A business email account is an email address that uses your domain, such as [email protected].

The benefits of using a branded business email for work are numerous. One, they allow you to keep personal and business emails separate, allowing for more efficient management of both. But the biggest benefit comes in brand credibility. Business email addresses make your company look legit and trustworthy, and convey a sense of permanence and reliability.

Learn more about what business email is and how to create one in a few simple steps with any service.

How to Choose a Service

When comparing business email services, think about factors such as other services your company may need now or in the future. Also, compare the uptime and inclusions of providers to be sure you’re getting a reliable partner for business email. Here are some things to keep in mind:

  • Value-added bundles: Even if you’re not ready to build a website for your business right now, you may be in the future. Email that comes bundled with web hosting or website builder plans could be the best option, as they allow you to save money vs purchasing services and a domain separately.
  • Advanced features: Having a built-in AI content writing assistant or being able to create and share templates, develop workflow shortcuts, take or make payments, or automatically translate messages save you time and increase productivity—and sometimes even revenue. Think about any repetitive tasks you are currently doing via email and look for providers that streamline the process.
  • Provider reputation: Most email hosting services publish average (if not guaranteed) uptime rates and have customer reviews published on sites like G2.com and others. Sites like Reddit are also good places to research tech companies and get takes from real customers about which service is best or which to avoid. Taking the time to check customer sentiment and reliability can save you hassles or lost productivity and revenue.
  • Scalability: As your business grows, will a provider be able to accommodate the additional accounts, storage, and features your team will be looking for?
  • Cost: Affordability is often a top concern for small businesses, so compare providers pricing overall as well as payment terms, such as whether you can pay month to month or save with an extended-term contract.

Frequently Asked Questions (FAQs)

Which is better for business email: gmail or outlook.

For most businesses, Gmail is better for business email. It’s intuitive, modern, user-friendly, and built for team collaboration and communication. Gmail has built-in language translation and you can even send and receive money via email, making it great for freelancers or small agencies. Outlook also has unique features that make it a good choice, like the ability to set up complex workflow automations and use templates and quick parts to save time.

How do you create a custom email address for business use?

It’s easy to create a custom email address on your domain name, such as “[email protected].” First, register a domain (e.g., yourbusiness.com) by purchasing one from a domain name registrar like Domain.com, GoDaddy, or IONOS. Then, get email hosting and set up access to your email with your favorite email app.

How do I choose a professional email address?

Choosing a professional email address to use for work is easy—it comes down to choosing a custom domain for email use and deciding on your preferred username format. Examples can be using your first initial and last name with the use of punctuation like a period or underscore, such as [email protected].

Bottom Line

Small businesses that depend on email need services that are feature-rich, secure, and affordable. The most common features for the top providers are multiple storage tiers, spam filters, and integration capabilities. For companies looking for the best overall business email solution, we recommend Google Workspace. It comes with Gmail business email, ample storage, thousands of business app integrations, and all the office productivity and collaboration tools companies need.

About the Author

Allyssa Haygood-Taylor

Find Allyssa On LinkedIn

Allyssa Haygood-Taylor

Allyssa is a sales writer with a background in B2B sales and account management. After earning her degree in English and communications, she spent her selling career supporting Fortune 1000 IT and finance companies including Bank of America, Wells Fargo, and Credit Karma. As a writer for Fit Small Business, her specialties include lead nurturing, lead generation, and various software topics. When she's not writing or updating articles, you can find Allyssa writing poetry, traveling, or picking up any new creative hobby.

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  • Tips & Tricks

How Much Does a Business Email Cost in 2024?

Spike Team

In 2024, the importance of a professional email address cannot be overstated. While personal email services such as Gmail , iCloud, and Outlook provide convenient and accessible solutions for individual consumers, the scenario is vastly different for businesses.

A paid, customized domain email is not just a preference but a standard in the corporate world. This extended introduction will explore the nuances of choosing a business email service in 2024.

We’ll examine why businesses opt for paid email services, the additional features these services offer over free options, and the significance of a personalized email domain in establishing a professional image. The cost of such services, their value to business operations, and their role in enhancing communication and brand identity will be key discussion points. As we dissect the reasons behind the shift from free to paid services, you’ll gain a deeper understanding of how a tailored email solution can be a game-changer for businesses looking to make a mark in the digital era.

The Key Advantages of Private Email Hosting

Regarding business communications, private email hosting stands out as a superior choice for various reasons. Here are the top benefits:

Branding and Professionalism

A private email domain enhances brand identity and exudes professionalism. It aligns your email communications with your business’s brand, making it more recognizable to customers and partners.

Enhanced Security

Private email hosting typically offers advanced security features. This includes secure data transmission, anti-spam, anti-virus protection, and better control over sensitive information, crucial for maintaining business confidentiality.

Customization and Control

With private hosting, you have greater control over your email environment. This includes customizing storage space, managing user accounts, and setting up email rules and filters tailored to your business needs.

Reliability and Uptime

Business-grade email services often guarantee higher uptime and reliability than free email services. This ensures consistent and uninterrupted communication, which is vital for business operations.

Dedicated Support

Unlike free services, private email hosting usually comes with dedicated customer support, providing businesses with assistance whenever needed and ensuring smoother email management .

Integration with Business Tools

Private email services often offer seamless integration with other business tools and software, enhancing workflow and productivity.

In a sense, private email hosting offers a comprehensive package that uplifts a business’s communication strategy and contributes significantly to its overall operational efficiency and brand perception.

How Much Does Business Email Hosting Cost?

Business email hosting costs can vary significantly based on a range of factors. Let’s break down these factors to understand how they influence the overall cost.

Type of Hosting

There are several types of email hosting , such as cloud-hosted, on-prem, and hybrid, where you manage the email server but a company like Amazon Web Services handles the traffic.

The amount of storage needed can affect pricing. Basic plans may offer limited storage, suitable for small teams, while higher-priced plans offer more storage space, essential for businesses with extensive email usage.

Attachment Limits

Higher attachment limits usually come with more expensive plans. This is crucial for businesses that frequently send large files .

The guaranteed uptime can influence the cost. Businesses that require constant email access should invest in plans with higher uptime guarantees.

Number of Email Accounts

The number of email accounts needed also impacts the cost. More accounts typically mean higher costs. Some solutions offer discounts for large monthly allotments of usernames.

The level of customer support varies with the price. Premium plans often include 24/7 support, which is vital for businesses that rely heavily on email communication.

Additional Features

Features like advanced security, archiving, and integrated apps can also add to the cost.

Spike for Teams

Spike offers a complete business email domain service for teams and businesses. It is a completed hosted and managed email and team chat service. It combines the simplicity of a messaging app with your email inbox and team chat, including Groups and Channels .

Spike Business Email Cost: 

  • Free: Up to 3 team members, 60-day search history, 15 GB storage space, limited Magic AI access, and Standard Support
  • Team ($4/employee per month when billed annually): Everything in the Free plan, unlimited access to Magic AI, 100GB storage space, Priority Support, and a free custom business email domain
  •  Business ($8/employee per month when billed annually): Everything in the Free and Team plans along with VIP support, large file upload of 500 MB, 1 TB storage space

2. Google Workspace

Google Workspace

Google launched its business email domain service back in 2006, and it’s evolved quite a bit since then. It’s functionally still a traditional email service. It includes access to Google Drive, Google Docs, and much more. It’s completely hosted in Google’s cloud environment .

Google Workspace Business Email Cost: 

  • Business Starter ($6/employee per month when billed annually): 100 participant video meetings, 30 GB pooled storage per user, standard support
  • Business Standard ($12/employee per month when billed annually): 150 participant video meetings, 2TB pooled storage per user, standard support
  • Business Plus ($18/employee per month when billed annually): 500 participant video meetings, 5TB pooled storage per user, standard support

3. Office 365

small business email hosting australia

Office 365 is Microsoft’s hosted email service. While Microsoft Exchange was a popular business email domain solution previously, the vast majority of Microsoft’s customers are now using Office 365 and Microsoft’s cloud environment for email.

Office 365 Business Email Cost: 

  • Plan 1 (($4/employee per month when billed annually): Outlook on the web provides a premium browser-based experience,  50 GB mailbox, and messages up to 150 MB
  • Plan 2 ($8 /employee per month when billed annually:  Built-in data loss prevention (DLP),  100 GB mailbox, and messages up to 150 MB
  • Plan 2 ($12.50/employee per month when billed annually): Includes desktop versions of Word, Excel, PowerPoint, and Outlook

4. Proton for Business

Proton Email

Proton is a secure business email, calendar, and VPN service hosted in Switzerland. Its services are protected by robust data privacy laws.

Proton Business Email Cost:

  • Essentials ($6.99/employee per month): 15 GB storage per user, support for three custom business email domains, and calendar sharing
  • Business: $10.99/employee per month): 500 GB storage per user, support for ten custom email domains, and calendar sharing

5. Hey for Domains

Hey for Domains

Released by the makers of Basecamp, Hey came on the scene a few years ago with a unique twist on email with a screen and complex filtering for sorting your email. Hey also offers Hey for Hey for Domains, where you can use the Hey service with a custom email domain.

Hey for Domains Cost:

Pricing: $12/month ($2/month discount for the first user), includes custom email domain support and multi-user support for small businesses, groups, or family use

Get a Custom Professional Email Domain with Spike

Spike addresses the challenges of scattered team communications by centralizing various communication tools. It integrates business email domain hosting, company-wide chat, document collaboration, video meetings , and more into a single platform, simplifying and streamlining team communication. It’s the best solution when it comes to the best value for business email costs.

Spike’s approach helps reduce context switching and enhances team productivity. Spike is particularly beneficial for its simplicity in setting up and managing custom email domains, making it an ideal solution for teams seeking a straightforward and efficient communication system.

Spike Team

Gain Communication Clarity with Spike

You may also like, 4 best free email tracking tools for 2024.

Learn about how email receipt notifications and email trackers can help you and your business be more productive.

How to Register a Domain Name

Find the step-by-step process of registering your domain name. From choosing a registrar to protecting your domain ID, navigate the path to online visibility.

20 Email Address Ideas for a Unique & Professional Username

Looking for some creative ideas for your professional email domain? Here are some of our favorite examples and tips. Read on to learn more.

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How to Make a Website for Your Business

Christina Levandowski

Christina Levandowski

Contributor

Christina is a freelance editor and contributor with Newsweek’s small business team. With a passion for small business optimization and strategy, Christina has successfully launched her own business and now works to help others do the same. She has studied extensively at Arizona State University on the pre-medical track, and is now an entrepreneur, author, strategist and editor. She is based out of Los Angeles, CA.

Noelene Clark

Noelene Clark

Noelene is a freelance editor for Newsweek. She previously was editorial director for TV Guide, deputy news director for Entertainment Weekly, and a senior digital producer for the Los Angeles Times. She graduated from the University of Texas at Austin with a degree in journalism.

Updated February 22, 2024 at 10:48 am

Digital generated devices on desktop, responsive architect website design on screen. All screen graphics are made up. 3d rendering.

“How do I create a website for my business?”

The question is something that inevitably crosses the mind of every small- and mid-size business owner as they race to the top of their industry—and with good reason. Creating a business website is one of the best ways to market your brand, even in the startup phase. Think of your site like a portfolio or calling card, working 24/7, 365 to market your brand offers and mission to your ideal consumer.

Below, we’ve put together a helpful tutorial that shows how to build a website for a business like yours—including web design and technical launch steps.

Vault’s Viewpoint on Making Websites for Your Business

  • Your website is one of the most critical parts of your business marketing strategy and should be prioritized before other digital marketing initiatives.
  • Ideally, your website will achieve three key goals: It will offer a “home base” to your prospects and clientele, provide value where possible and serve as a beacon for organic traffic.
  • Organic traffic is responsible for 53% of all web use, according to a study by BrightEdge Research , and your website gets you buy-in to these prospective clicks and views.

Here are the first few steps you’ll need to take to launch your site.

1. Pick Your Domain Name and Register Your Domain

Your domain is the name of your website. It must be unique, and it should give your clients a clear indication of what your business does.

Why? Simply put, the site’s domain name is often the first introduction that your users will get to your website, as they’ll likely have to type it in to visit you. It can also play a role in your ranking on Google’s search page.

Here are a few tips to consider as you select your domain name:

  • Consider your audience’s experience. To begin, you can ask questions like “What name will resonate with my audience?” or “What information do I want communicated through my domain name?”
  • Avoid the use of jargon or lingo. Niche industry terms or jargon can confuse your visitors and may not be the choice for your domain.
  • Consider the search experience. Before you confirm your domain name, consider how difficult it will be for your clients to reach your site. Is your name of choice easy to spell? Is it short and sweet? Does it incorporate a lot of hyphens, numbers or other unusual characters? Ideally, you’ll want something short, pithy and relevant.
  • Make sure that it’s unique. Doing your research now can save you money later. If someone else owns the domain you want, you have two options—purchase it from them at an additional cost, or keep the domain you want and choose a different suffix. An example of this would be moving from a “.com” to “.net”.

Once you’ve selected a domain, it’s time to register it. You’ll do this in one of two ways: via a registrar or via a comprehensive hosting provider.

If you choose to register your domain using a registrar, like GoDaddy or Google Domains, you’ll likely pay a lower up-front fee. However, you will need to find an exterior host vendor to provide the hosting service.

Many opt to register and host with a single, comprehensive provider to bypass any hurdles and to keep everything as centralized as possible. All-in-one site options include WordPress and Wix, among others.

All-in-one build and hosting solutions like those listed above often offer discounts on packages as well, so going with this option may save you more in the long run.

2. Create Your Content and Establish Your Page Structure

Once you pick a registration and hosting solution, it’s time to post some content and establish your website’s pages.

Generally, you’ll choose a niche-specific, templated design option from your hosting service to launch your website. This will speed up the process as you learn how to make a website for a business, pre-loading your site with relevant pages and sections.

Some pages to consider adding to your website include:

  • Your homepage. While this may seem like common sense, it’s actually one of the most important parts of your site. It acts as a business card for prospective and current clients, giving them a jumping-off point for the rest of your site.
  • An “About Us” page. The “About Us” page is a great way to share more about your brand’s mission and backstory, appealing to customers in an authentic and transparent way.
  • A comprehensive service or catalog page. This page can add tremendous value to your site, detailing your catalog of products and services while giving you opportunities for conversions. Many people use service and catalog pages for search engine optimization (SEO) value as well, strategically placing keywords and links to boost organic traffic.
  • A “Contact Us” page. Your clients and prospects should understand how to reach you if they have questions or needs. Your “Contact Us” page instructs them on different methods they can use to reach you, such as phone numbers, email addresses and an on-page contact form that is linked to an inbox.

On-Page Add-Ons: Maximizing Your Value

We’ve listed the skeletal structure of an optimized site above for your reference. However, there are a few add-ons you should consider using across your site page types, including:

  • Testimonials. Both testimonials and previous client attribution should be used across your page types, inserted wherever it makes sense to do so. For example: You might consider using a testimonial block just above the “Contact Us” form, possibly helping you win prospects who are on the fence about contacting you.
  • Frequently asked questions (FAQs). These aren’t just helpful informational sections for your reader; they also allow for plenty of keyword and link insertion points, which can boost your SEO potential later on.
  • Graphic elements. Visuals are a major part of any website. Use rich hero header images, as well as pops of graphic art and other design elements wherever you see fit. You want your site to be an expression of you and your unique business or brand. Words are powerful, but graphics are typically what keeps the viewer on the page.

Once you’ve assembled your page, consider taking several passes through the content and flow to ensure that it’s production-ready. Simple typos or overlooked details can compromise your business or brand prior to launch.

3. Refining as You Go: Optimizing Your Website for Indexing

SEO is an overarching term that defines the steps you take to make your site search engine-ready. Depending on your niche, you can experience anywhere from 300% to 1,000%+ of your ROI in a matter of months from SEO alone, according to SEO marketing company First Page Sage .

Google’s SEO preferences change frequently, however, so consider implementing ongoing SEO analysis and audits to make sure that your site is in good standing. You can stay up to date on the latest updates using Google’s Search Central update page.

If you need a little extra help in this area of management, consider outsourcing it to a skilled freelancer or an SEO agency. You’ll be able to redirect your time to other higher-level tasks, possibly saving you time and money in the long run.

Learning how to build a website for a business is no small task. However, there are plenty of accessible resources (like this one) to get you started. Once you pick your domain name, claim it and register it using a hosting package or a site registrar. Then, move forward with small business web design tasks and content population. After you review and SEO-check your site, you’re ready for launch.

Frequently Asked Questions

The cost of your business website is based on the number of pages your site has as well as the amount of support you choose to hire for your site’s launch.

Many sources cite the average cost of small business web design and site execution to be between $2,000 and $10,000, depending on the type of business and site you have.

Business owners can make a website for free using a number of free online site builders. Weebly, WordPress and others have “free forever” options that often include hosting or advanced features to help you prepare for your launch.

There are many website builder options for small business owners to consider. Some of the most popular include WordPress, Weebly, Shopify and Wix.

Related Articles

  • Best Cheap Website Builders
  • Best Designed Websites of 2024

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