Account Assignment Categories and Document Types for PR in SAP

How to assign categories and document types for purchase requisition.

The following training tutorials guide how to assign account categories and document types for PR. You can assign categories and document types for PR by using one of the following navigation methods.

  • SAP IMG Path : – Project system >> material >> procurement >> Account Assignment Categories and Document Types for Purchase Requisitions
  • Transaction code: – OPS8

Refer below step by step procedure to assign account assignment categories to document types for purchase requisition in SAP.

Step 1: – Enter transaction code “OPS8” in the SAP command field and press enter key.

Step 2: – On material flow in the network overview screen, click on new entries to assign categories and document types

Step 3: – On new entries of the Account assignment screen, update the following fields.

  • Procurement: – Update the three digits alpha-numeric id that identifies the procurement indicator and updates the descriptive text.
  • Priorities: – Priorities control various stock types, for example, you can set priority project to 1, priority plant to 2, and priority sales to 3.
  • Control data: – Control data control the purchase requisition network, third-party material is delivered to customers, and preliminary purchase requisitions.
  • Default item category: – Update the default item category for the item category MRP (Material Requirement Planning)

After maintaining the required details Account Assignment Categories and Document Types for PR Click on the save button to save the configured data.

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Cross-Functional Customizing in SAP S/4HANA MM: Account Determination Configuration

SAP PRESS

Various transactions in materials management (MM) are relevant for accounting, such as goods receipts, goods issues, and invoice receipts.

In such cases, the system always creates an accounting document and posts the amount in the appropriate general ledger accounts.

General ledger accounts are automatically determined with the help of automatic account determination settings. Consider, for example, a manufacturing enterprise that stores stock materials purchased from vendors. Whenever a material is received in a storage location with reference to a PO, the company wants its system to automatically determine and update the stock general ledger account. Similarly, whenever an invoice is posted, the system should automatically determine the vendor general ledger account and post the liability.

The SAP S/4HANA system provides automatic general ledger account posting via the automatic account determination process. When posting a goods receipt against a PO, the system creates an accounting document (along with the material document), and general ledger account postings are made. The system determines which general ledger accounts should be debited and credited based on configuration settings you’ve maintained for automatic account determination.

Essential Terms

Before discussing these configuration settings, let’s define a few essential terms:

Valuation Class

A valuation class is used to determine the general ledger account for the materials stock account. In automatic account determination, valuation classes must be created and then assigned to material types. While creating material master records, selecting the appropriate valuation class under the Accounting 1 tab is required. The valuation class list in the material master record will depend on the material type. For example, in a standard SAP system, material type ROH (raw material) has three valuation classes: 3000, 3001, and 3002.

Transaction Key

Transaction keys are used to determine accounts or posting keys for line items that are automatically created by the system. They’re defined in the system and can’t be changed.

Now that you have an understanding of the key terms in automatic account determination and understand how it can work in your business, we’ll move on to describe the configuration steps and business processes involved.

Configuration with the Automatic Account Determination Wizard

Automatic account determination can be configured either with or without the automatic account determination wizard, a tool provided by SAP to help you manage the automatic account determination functionality. To configure automatic account determination using the wizard, follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination Wizard .

The wizard will ask you a number of questions and, based on your answers, finds the correct settings and saves them in the corresponding SAP tables. Except for a few restrictions (as documented in the wizard), the wizard will perform the following steps:

  • Defines valuation control
  • Groups valuation areas
  • Defines valuation classes
  • Defines account grouping for movement types
  • Manages purchase accounts
  • Configures automatic postings

We’ll explain how to set up automatic account determination without the wizard because this manual and step-by-step approach to account determination will help you understand how to work with the wizard. Further, using account determination without the wizard enables the creation of more complex configurations. Once you’ve gained the concepts and the fundamentals behind account determination, you can use the automatic account determination’s wizard tool to quickly setup account determination processes in SAP systems.

Configuration without the Automatic Account Determination Wizard

We’ll now follow a step-by-step approach to setting up account determination in an SAP system. We’ll cover the necessary configuration steps involved, followed by steps for assigning the configured objects in the master data. Business processes involving account determination and that use the master data are covered next. We’ll also cover the accounting entries that occur as the result of a stock posting.

Let’s walk through the required steps next:

Define a Valuation Control

In account determination, you can group together valuation areas by activating the valuation grouping code (also known as the valuation modifier ), which makes configuring automatic postings much easier. A valuation grouping code can be made active or inactive by choosing the respective radio button.

To define a valuation control, follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Define Valuation Control .

By default, the valuation grouping code is active in the standard SAP system.

Assign Valuation Grouping Codes to Valuation Areas

The valuation grouping code makes setting up automatic account determination easier. Within the chart of accounts, assign the same valuation grouping codes to the valuation areas you want assigned to that account. As shown in the figure below, valuation grouping code 0001 has been assigned to valuation area 1100 and company code 1100. If another valuation area also uses the same set of general ledger accounts as valuation area 0001, then assign valuation grouping code 0001 to that valuation area.

To assign valuation grouping codes to valuation areas, follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Group Together Valuation Areas .

Valuation Grouping

Define Valuation Classes

In this step, you’ll define the valuation classes allowed for each material type. Then, you’ll assign the account category reference to the material type. As shown in the second figure below, account category references 0001 and 0002 have been defined, and for each account category reference, one or more valuation classes can be assigned. Account category reference 0001 has been assigned to material type ROH, and valuation classes 3000, 3001, and 3002 have been assigned to account category reference 0001. Consequently, valuation classes 3000, 3001, and 3002 have been assigned to material type ROH. While creating the material master record for material type ROH, select any of these valuation classes. Similarly, for material type HALB, select valuation classes 7900 or 7901.

In this section, through an example, we’ll create the new valuation class 3004 and cover all the associated configuration settings required to ensure a working end-to-end business process.

To define which valuation classes are allowed for a material type, use Transaction OMSK or follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Define Valuation Classes . On the screen that appears, you’ll see three options: Account Category Reference , Valuation Class , and Material Type/Account Category Reference . Follow these steps:

  • Click on Account Category Reference and, if needed, create an account category reference, as shown here:

Account Category Reference

  • Click on Valuation Class , shown below, and then click on the New Entries Create a new valuation class ( ValCl ) 3004 (with Description Raw Materials- Steel ) and assign the valuation class to account category reference ( ARef ) 0001 . 2

Valuation Classes

  • Click on Account Category Reference and maintain a mapping between the material types and account references. For material type ( MType ) ROH , assign the account reference ( ARef ) 0001 , as shown here:

Account Category Reference with Material Type

Define an Account Grouping for Movement Types

Now, assign an account grouping to movement types. The account grouping is a finer subdivision of the transaction/event keys for account determination. For example, during a goods movement, the offsetting entry for the inventory posting (Transaction GBB) can be made to different accounts, depending on the movement type. The account grouping is provided for the following transactions:

  • Transaction GBB (Offsetting Entry for Inventory Posting)
  • Transaction PRD (Price Differences)
  • Transaction KON (Consignment Liabilities)

The account grouping in the standard system is only active for Transaction GBB. To define account groupings for movement types, follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Define Account Grouping for Movement Types . Define the account grouping code, the movement type, and the transaction/event key combination, as shown in the next figure.

Movement Types and Account Modifiers Combinations

Note: Value strings group together the various transactions used in account determination. For example, the value string WE01 can be seen by following the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination Without Wizard > Define Account Grouping for Movement Types . On this screen, if you double-click on any entries that contain WE01, a list of transactions along with their descriptions will appear. The transactions that appear in the value string are hard coded in the system, so you should never try to change them.

Configure Automatic Postings

In this step, enter the system settings for inventory management and invoice verification transactions that result in automatic posting to general ledger accounts. A transaction/event key is a key to differentiate account determination by business transaction. For example, we must differentiate general ledger account posted by goods receipt transaction and posted by invoice receipt transaction.

You don’t need to define these transaction keys; they are determined automatically from the transaction of the movement type (inventory management) or from the transaction of invoice verification. All you need to do is assign the relevant general ledger account to each posting transaction.

To assign general ledger accounts to transaction/event keys, use Transaction OMWB or follow the menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Configure Automatic Posting . Click on Cancel , as shown below.

Configuring Automatic Postings

To assign a general ledger account, on the screen shown above, click on Account Assignment (not shown). A list of transaction keys will appear; double click on the key for which setting the general ledger accounts is required. Next, define the valuation grouping code (also known as the valuation modifier ), valuation class, and general ledger account, as shown below. Then, check the settings function by using the simulation function.

Automatic Account Posting Transactions

Use Transaction BSX for inventory posting and for assigning general ledgers. In the popup window that appears, enter the Chart of Accounts 1100 , and the screen shown below will appear.

Transaction BSX with Valuation Class 3004 and General Ledger Account

This figure shows the Transaction BSX screen for posting inventory. Click New Entries and enter the newly created Valuation Class 3004 and assign the Account 11020101 .

Go back to the screen shown when utilizing Transaction OMWB, and this time, use Transaction WRX (for the goods receipt/invoice receipt [GR/IR] clearing account) and maintain the general ledger account of the newly created Valuation class 3004 . Similarly, repeat the same steps for Transaction PRD (for price difference account).

Let’s now look at the business processes and the associated master data setup and transactions, not only to check that the newly created valuation class 3004 works correctly, but also that the associated general ledger accounts are correct.

Master Data Setup

Access the screen shown below via Transaction MM01. Under the Accounting 1 tab of the material master 157 , assign the newly created Valuation Class 3004 .

Assigning the Newly Created Valuation Class to a Material

Now, let’s discuss the account determination for the general ledger as it relates to goods receipt and goods issue postings. Post a good receipt of the material 157 with reference to a PO via Transaction MIGO. Then, display the goods receipt document and go to the Doc. info tab. Click on the FI Documents button, which will display a list of financial documents created for the goods receipt document. Select Accounting document to see the details of that accounting document.

As shown below, you’ll see the general ledger account postings, which are determined based on the automatic account determination configuration. General ledger account 11020201 (inventory raw material stock account) is debited, and GR/IR account 22010202 is credited.

Accounting Entries of Goods Receipt

In this blog post, we covered the account determination process that is useful to those running materials management with SAP .

Editor’s note : This post has been adapted from a section of the book Materials Management with SAP S/4HANA: Business Processes and Configuration by Jawad Akhtar and Martin Murray.

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Account assignment category in sales order Tcode in SAP

  • OKB9N Tcode for CO Account Determination Program : Package : KADA Component : SAP_FIN
  • OKB9NR Tcode for CO-Account Determination: Rule Maint Program : Package : KADA Component : SAP_FIN
  • OCMAC_05C Tcode for Determine Contract Account Category Program : Package : CMAC_E Component : IS-PS-CA
  • BEA_ITC_DET Tcode for Determine Item Category Program : Package : BEA_ITC_DET Component : BBPCRM
  • COMM_CAT_TEXT_UPG40 Tcode for Convert Category Short Texts (4.0) Program : COM_CATEGORY_TEXT_TRANSL_UCASE Package : COM_CATEGORY Component : SAP_ABA
  • CMPRO Tcode for Category Management:Project Mainten. Program : SAPMWCM03 Package : CM_WF Component : SAP_APPL
  • S_AX8_68000130 Tcode for Category Management IMG Program : SAPLS_CUS_IMG_ACTIVITY Package : CM_MD Component : SAP_APPL
  • S_AX8_68000131 Tcode for Category Management IMG Program : SAPLS_CUS_IMG_ACTIVITY Package : CM_MD Component : SAP_APPL
  • OVAK Tcode for Sales Order Type Assignment Program : Package : VS0C Component : BBPCRM
  • CRMC_ITEM_CAT_GR Tcode for Item Category Usage Program : Package : CRM_ORDER Component : BBPCRM
  • CRMC_IT_TYPE_US Tcode for Item Category Usage Program : Package : CRM_ORDER Component : BBPCRM
  • FMFGAPAAC Tcode for Acc. Property account assignment cat Program : Package : FMFG_E Component : EA-PS
  • FMSPDERIVE Tcode for Account Distributions derive: steps Program : Package : FM_SPLIT_E Component : EA-PS
  • FMSPDERIVER Tcode for Account Distributions derive: values Program : Package : FM_SPLIT_E Component : EA-PS
  • OCMAC_06C Tcode for Determine.CO Account Assignment Program : Package : CMAC_E Component : IS-PS-CA
  • IAOOMA Tcode for Archiving Release Account Mgmt OM Program : IAOM_OM_SET_ARCHIVALBE_SINGLE Package : IAOM_OM Component : SAP_APPL
  • T_SLS_CREATE_SDOC Tcode for Transaction to create a sales doc. Program : R_SLS_CREATE_SDOC Package : ERP_SALES_O2C_SLS Component : SAP_APPL
  • MR11 Tcode for GR/IR account maintenance Program : SAPRCKM_MR11 Package : CKMLGRIR Component : SAP_APPL
  • MR11SHOW Tcode for Account Maint.Docu.Display-Reversal Program : SAPRCKM_MR11_SHOW Package : CKMLGRIR Component : SAP_APPL
  • MR11_OLD Tcode for Old GR/IR account maintenance Program : SAPMM08K Package : CKMLGRIR Component : SAP_APPL
  • OVBR Tcode for Assignment to Item Category Program : Package : VIZ Component : BBPCRM
  • F9L1 Tcode for Create Posting Category Assignment Program : Package : FKBD Component : EA-FINSERV
  • F9L2 Tcode for Change Posting Category Assignment Program : Package : FKBD Component : EA-FINSERV
  • F9L3 Tcode for Display Posting Category Assignment Program : Package : FKBD Component : EA-FINSERV
  • F9LH Tcode for Create Medium-Category Assignment Program : Package : FKBC Component : EA-FINSERV
  • F9LI Tcode for Change Medium-Category Assignment Program : Package : FKBC Component : EA-FINSERV
  • F9LJ Tcode for Display Medium-Category Assignment Program : Package : FKBC Component : EA-FINSERV
  • WRFCATEGORYSHOP Tcode for Shop/Category Assignment Program : RWRF_CATEGORY_TO_SHOPS Package : WRF_DEPARTMENT_STORE Component : EA-RETAIL
  • V_TPR2 Tcode for BP: Assignment Category- Application Program : Package : FTBPOB Component : SAP_ABA
  • BBP_CUST_DET_ACCT Tcode for Determine G/L Account by Category Program : Package : BBP_PU_C Component : BBPCRM
  • S_AEC_66000049 Tcode for G/L Account for Product Category Program : SAPLS_CUS_IMG_ACTIVITY Package : BBP_CU Component : BBPCRM
  • FMFG_PROG_REPT_CODE Tcode for Program Report Category - FACTS II Program : Package : FMFG_E Component : EA-PS
  • J-K8 Tcode for IS-M: Order Sales Agent Assignment Program : RMCS4830 Package : JMDGEN_MODIF Component : IS-M
  • CRMC_BUS_SUBOB_I Tcode for Assignment BUS-allowed app.area item Program : Package : CRM_ORDER Component : BBPCRM
  • CRMC_OBJECT_ASSI Tcode for Assignment Appl. Area - CRM Object Program : Package : CRM_ORDER Component : BBPCRM
  • FMFG_SO_HISTORY Tcode for Sales Order History Program : RFFMFG_SO_HISTORY Package : FMFG_E Component : EA-PS
  • F9IC Tcode for Create Payment Order Former Account Program : RFBKPO01 Package : FKBO Component : EA-FINSERV
  • OVAF Tcode for C SD Tab. 184 Item Category Determ. Program : SAPMSTBM Package : VA0C Component : BBPCRM
  • OVAW Tcode for C SD Tab. PTM Item Category Groups Program : Package : VA0C Component : BBPCRM
  • VOVO Tcode for Val.period.category Program : Package : VA0C Component : BBPCRM
  • OMILL_SE_POSTYP Tcode for Customize Global Item Category Program : Package : MILL_SD Component : ECC-DIMP
  • OVXJN Tcode for Sales group -> Sales office Program : Package : VS0C Component : BBPCRM
  • OVXMN Tcode for Sales office -> Sales area Program : Package : VS0C Component : BBPCRM
  • HB28 Tcode for Sales display "Sales units" Program : SAPMHBSHOM Package : DI_HBS Component : ECC-DIMP
  • OVXJ Tcode for Sales group -> Sales office Program : RVOTVBVK Package : VS0CCORE Component : SAP_APPL
  • OVXM Tcode for Sales office -> Sales area Program : RVOTVKBZ Package : VS0CCORE Component : SAP_APPL
  • DNL_CUST_SALES Tcode for Initial Data Transfer Sales Program : Package : CRM_DATAEXCHANGE_BTX Component : BBPCRM
  • KKG3 Tcode for Create Cost of Sales: Sales Order Program : SAPMKKAA Package : KKAG Component : BBPCRM
  • V-01 Tcode for Create Sales Order Program : SAPMV45A Package : VA Component : BBPCRM
  • VA01 Tcode for Create Sales Order Program : SAPMV45A Package : VA Component : BBPCRM
  • VA02 Tcode for Change Sales Order Program : SAPMV45A Package : VA Component : BBPCRM

Account assignment category in sales order Tcode in SAP

Account assignment category in sales order related terms

Definitions.

SAP is the short form of Systems, Applications & Products in Data Processing. It is one of the largest business process related software. This software focused on business processes on ERP & CRM.

Transaction code shortly known as tcode, is a shortcut code to access different functional areas in SAP. It avoid users from long menu path to reach a report. Instead of that users can type the corresponding transaction code and press enter, the corresponding SAP page will load. It’s a good practice to remember or note down the transaction codes that we need to use in our regular work.

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  1. What is Account Assignment Category in SAP MM, How to configure?

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  2. What is Account Assignment Category in SAP MM, How to configure?

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  3. Account Assignment Category In Sap Mm Tcode

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  4. OME9 SAP Tcode : C MM-PUR Account Assignment Categories Transaction Code

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  1. What is Account Assignment Category in SAP MM, How to configure?

    Select one line item and click on the icon (with the magnifying class). Or if you want to create one Hit the "New Entries" icon. Certain configuration needs to be maintained for a particular account assignment category and the screen selection. Below image shows the configuration and screen selection..

  2. Account Assignment

    The account assignment category determines: The nature of the account assignment (cost center, sales order, and so on) Which accounts are to be charged when the incoming invoice or goods receipt is posted Which account assignment data you must provide Note

  3. Account Assignment Category

    The account assignment category indicates whether an item is to be assigned to an auxiliary account such as a cost center.

  4. Account Assignment Category in SAP

    The account assignment category determines which account assignment details are required for the item (for example, cost center or account number). Extended Warehouse Management (SCM-EWM) : Specifies whether the account assignment object involves a cost center, order, or WBS element, for example. SRM-Supplier Relationship Management (SRD-SRM) :

  5. Account Assignment Category

    8751 Views Follow RSS Feed Hi, I would like to create Perchase order of new material no. then system require Account Assignment Category. Please advise how we know that this material no. need Account Assignment Category or not. Thank you in advance and Regards, Polla

  6. Account Assignment Category TCodes in SAP

    Account Assignment Category Transaction Codes in SAP (25 TCodes)

  7. Account Assignment Categories and Document Types for PR SAP

    Step 1: - Enter transaction code "OPS8" in the SAP command field and press enter key. Step 2: - On material flow in the network overview screen, click on new entries to assign categories and document types Step 3: - On new entries of the Account assignment screen, update the following fields.

  8. Cross-Functional Customizing in SAP S/4HANA MM: Account ...

    Click on Account Category Reference and, if needed, create an account category reference, as shown here: Click on Valuation Class, shown below, and then click on the New Entries Create a new valuation class (ValCl) 3004 (with Description Raw Materials- Steel) and assign the valuation class to account category reference (ARef) 0001. 2

  9. SAP Account Assignment Categories Tcodes

    FI-AA-AA. OVH2. C SD Tab. THIZU Account Group Assignment. SD-BF. AO96. Account assignment for Transfer of reserves. FI-AA. SAP Account Assignment Categories Tcodes (Transaction Codes) , ACE Account Assignment Tcode, ACE Account Assignment Tcode, ACE Account Assignment Tcode, ACE Account Assignment Tcode, Define Account Assignments Tcode.

  10. Account Assignment in SAP

    SAP Glossary Terms Accounting - General Account Assignment Source: Official SAP Glossary Account Assignment Definition The term Account Assignment has different meanings depending on the context and Application. Here are the definitions by Application Component or Module. Accounting - General (AC) :

  11. Account assignment Tcode in SAP

    Here is a list of possible Account assignment related transaction codes in SAP. You will get more details about each transaction code by clicking on the tcode name. Account assignment Transaction Codes List. OKB9N. Tcode for CO Account Determination. Program :

  12. Account Assignment

    Item Category. Purchase Order - Single-Screen Transaction (ME21N, ME22N, and ME23N) Creating a Purchase Order (ME21) Account Assignment. Specifying Single Account Assignment. Specifying Multiple Account Assignment. Units of Measure in Purchase Orders. Incoterms and Shipping/Delivery Instructions. Goods-Receipt-Based Invoice Verification.

  13. Account Assignment TCodes in SAP

    Account Assignment Transaction Codes in SAP (66 TCodes)

  14. Purchase order account assignment category Tcode in SAP

    Here is a list of possible Purchase order account assignment category related transaction codes in SAP. You will get more details about each transaction code by clicking on the tcode name. ... Purchase order account assignment category Transaction Codes List. WPOHF4C Tcode for Create Purchase Order Program : SAPLWRF_PBAS_WORKBENCH Package : WRF ...

  15. Account Assignment Object in SAP

    SAP Glossary Terms Controlling Account Assignment Object Source: Official SAP Glossary Account Assignment Object Definition The term Account Assignment Object has different meanings depending on the context and Application. Here are the definitions by Application Component or Module. Controlling (CO) :

  16. TCOKT (Account assignment categories for order) Table in SAP

    TCOKT is a standard Production Orders Transparent Table in SAP PP application, which stores Account assignment categories for order data. You can use the transaction code SE16 to view the data in this table, and SE11 TCode for the table structure and definition. Loaded 0% TCOKT — Meta Data TCOKT Fields, Structure, and DDIC Tables related to TCOKT

  17. Account assignment category in purchase order Tcode in SAP

    Here is a list of possible Account assignment category in purchase order related transaction codes in SAP. You will get more details about each transaction code by clicking on the tcode name. You will get more details about each transaction code by clicking on the tcode name.

  18. Account assignment category in sales order Tcode in SAP

    List of Account assignment category in sales order transaction codes in SAP. OKB9N for CO Account Determination. OKB9NR for CO-Account Determination: Rule Maint. OCMAC_05C for Determine Contract Account Category. BEA_ITC_DET for Determine Item Category.

  19. Account Assignment Group TCodes in SAP

    Account Assignment Group TCodes Most important Transaction Codes for Account Assignment Group # TCODE Description Application; 1 : OBYC: C FI Table T030 FI - Basic Functions: 2 : ... C MM-PUR Acct. assignment Categories MM - Basic Functions: 9 : OB40 C FI Maintain Table T030 FI - Basic Functions: 10 : FBL3N G/L account Line Items FI ...

  20. Account Assignment Tables in SAP

    T163K. account assignment Categories in Purchasing Document. MM - Purchasing. Transparent Table. 30. TFKCOD. FI-CA: CO account assignment Key/Allocation. FI - Contract Accounts Receivable and Payable. Transparent Table.

  21. account assignment type in SAP

    The following account assignment types are available in the solution: ACC for General Ledger Account only CC for Cost Center CUST for Customer Contract IMAT for Individual Material PRO for Project Task SLS for Sales Order SRV for Service Order SAP Help, Wiki, Q&A and other resources for account assignment type