account assignment category service

Account Assignment Category

Determines which account assignment d a ta (such as cost center , order etc.) is necess a ry for the item . K (Cost center) or F ( Internal order ).

Note 633986 - FAQ: Account assignment in the service

Third Party Configuration – Account Assignment Category

I recently learned something new, so I thought I’d pass it onto you.  When you deal with third party items, you usually need to control where the dollars are supposed to flow to the purchasing side of things.  Well, with a little digging, I figured out the configuration steps required to do it. This could get long, so I’ll probably break this into a couple of pieces.  This first piece is the Account Assignment Category.  if you are like me, you’ve seen this field in the schedule lines, but never really paid any attention to it.  Well, now I understand the value.

First, here is where you go to in configuration.

From here, you can see the different out of the box account assignment types.  In my example, X was the default.  I was having trouble getting the correct account until I came to look at the next piece of configuration.

Then like magic, I found the field I’d been looking for.

Acct Modification – this field VAX is the missing key I needed to assign the accounts.  It’s also the way to make new keys, so if you want one item category to point to warranty, and one to be billed, this is the start of how to configure that.

in addition, you can determine if you want to perform a goods receipt into inventory, or if the item is purely service related.

One more step for today…  and that’s the next step in configuration.  And this one simply needs an entry for S and your account assignment category. If you don’t make a new category, you don’t even need to perform this step.

I’m not going to go into a super amount of detail here because I’m no MM expert, and I’ll cover this in more depth in my upcoming e-book.  If all goes according to plan, I hope to publish this by mid-November.

Thanks for reading,

One thought on “ Third Party Configuration – Account Assignment Category ”

Hello Mike,

your article is really interesting. Could you please present accounting document for PO and GR? I wonder how exactly they are looking as a result (consumed materials and received good). What do you indicate in VAX? I can suppose balance account ‘Goods in transit’, right? BR Aneta

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Account Assignment Category Q in Service PO for Projects

Hello All, Can we create service PO for Projects with account assignment category Q and Item category as D ? Thanks

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SAP Ariba Procurement solutions

• Ariba Network

SAP ERP or SAP S/4HANA

You must import the following master data from SAP ERP or SAP S/4HANA to SAP Ariba Procurement solutions:

• account assignment category U (Unknown)
• accounting field display status
• account category language

For more information about importing master data to SAP Ariba Procurement solutions, see the section How to import master data from SAP ERP to SAP Ariba Procurement solutions in the SAP Ariba Cloud Integration Gateway configuration guide.

Enable Validate unknown account assignment category when users submit invoices (Application.Procure.SupportUnassignedAccountCategory) parameter.

For more information about the parameter, see the Intelligent Configuration Manager parameters reference guide.

Account assignment category U (Unknown) does not support:

• Standard purchase order. If you attempt to create a material purchase order with the account assignment category U (Unknown), it results in an error message Unknown account assignment not defined for use here.
• Change in account assignment category after you create a purchase order with the account assignment category U (Unknown).
• Simple service.

Account Assignment Category

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• 3 . Accounting assignment categories Defined in standard SAP R/3 system with their codes: Assets A Cost center K Projects P Production order F Sales order C Unknown U Auxiliary x
• 9 . The account assignment category determines which account assignment data such as cost center, account number and so on is necessary for the item. Thank you

• SAP Error Message
• Message Class IW

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Invalid account assignment category; see long text

Message type: E = Error

Message class: IW - Order Processing

Message number: 063

Message text: Invalid account assignment category; see long text

What causes this issue?

The system should assign a component to an account assignment category.

System Response

The account assignment category is not defined.

How to fix this error?

In Customizing define the account assignment category for service- and maintenance orders. In the standard, define the following values for the order category 30: Account assignment type (general): F Account assignment type (project): Q Account assignment type (sales order): E Sales document project: D

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Related Error Messages

IW062 No project stock exists for WBS element &

IW061 No sales order is assigned to the order

IW064 Changes to special stock are not possible

IW065 Person &1 does not belong to responsible work center &2

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