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How to Easily Share Files using Dropbox

Sharing files with colleagues, friends and family can be a hassle. Whether you’re trying to send large files or collaborate on a project, it can be difficult to find an efficient way to do it. Dropbox is a great tool that makes sharing files easy and secure. Here’s how you can use Dropbox to share files with anyone.

Create a Dropbox Account

The first step is to create a Dropbox account. You can sign up for free and get 2GB of storage space. Once you have an account, you can start uploading your files and folders into your Dropbox folder. This will make them accessible from any device that has the Dropbox app installed.

Share Files with Others

Once you have uploaded your files into your Dropbox folder, you can easily share them with others by creating a shared link. All you have to do is right-click on the file or folder that you want to share and select “Share Link” from the drop-down menu. You will then be able to copy the link and send it to anyone who needs access to the file or folder.

Manage Shared Links

If you need more control over who has access to your shared links, you can use Dropbox’s “Link Settings” feature. With this feature, you can set an expiration date for the link, require a password for access, or even disable downloads of the file or folder. This allows you to easily manage who has access to your shared links and ensure that only those who need access are able to view them.

Dropbox is an easy-to-use tool that makes sharing files simple and secure. With its intuitive interface and powerful features, it’s no wonder why so many people use it for their file sharing needs. So if you’re looking for an efficient way to share files with others, give Dropbox a try.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.


dropbox task management

What are to-dos in Dropbox Paper?

To-dos in Paper are things to do that you can assign to yourself or others. With to-dos, you can:

  • Assign to-dos to yourself or others
  • Add due dates to to-dos
  • See all to-dos assigned to you or to-dos you assigned to others

Not using Dropbox yet? See how Dropbox helps you effortlessly manage tasks.

Sections in this article:

Assign things to do

You can create lists of things that need to be accomplished and assign these to-dos to yourself or your colleagues. 

  • Open or create a Paper doc.
  • Type []  (left square bracket, then right square bracket).
  • Write the thing you or a colleague needs to do next to the box that appears.
  • @ (at) mention colleagues or yourself to assign specific to-dos. 
  • If you want to add a due date, click the calendar icon next to a to-do and choose the date when it's due.

Your colleagues will receive a notification for each to-do assigned to them.

See your things to do

To-dos appear in  Things to do  if:

  • The to-do is assigned to you (you were  @  (at) mentioned in the to-do)
  • You created the to-do and added a due date, but it isn’t assigned to anyone
  • You created the to-do in a doc that isn’t shared with anyone
  • To-dos that you created and assigned to others

You can find your things to do by clicking the checkmark at the top of any Paper doc.

In the Things to do sidebar, you can:

  • Complete, uncomplete, and set due dates for your to-dos
  • See to-dos organized by date, by doc, or in your current doc.

You can filter your things to do by who the to-do is assigned to, and its status.

In the Paper mobile app

You can also see your things to do in the Paper mobile app:

  • Open the Paper app.
  • On iOS, tap the menu below Things to do to filter your to-dos.
  • On Android, tap the menu next to Things to do to filter your to-dos.

In the To-dos  tab in the Paper mobile app, you can:

  • See active to-dos for you and to-dos you assigned to other people
  • See your complete to-dos

What happened to the tasks page in Paper?

When you click the checkbox that used to take you to the My Tasks page, you now see your Things to do in a sidebar, wherever you are in Paper. 

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How to make the most of the best time management apps

So much to do and so little time. Time management apps can help you smash through your to-do list.

Managing your time better

Time management may sound like a gateway into micro-management—and everyone knows that’s no good for any  corporate culture . But taking the opportunity to perfect your own time management can make all the difference for your productivity, motivation, and well-being. Plus, with so many time management apps and programs readily available—many of them seamlessly integrating into Dropbox—it’s easier than you might think.

How can I improve time management?

Even if you’re the type of person who never falls victim to procrastination, a little time management can still help you make the most of your day. Before you start looking at timetables and calendars though, there are some time management tips to consider:


Poor time management leads to high stress levels, but so does expecting too much of yourself, or simply doing too much. A bit of  mindfulness at work  can really help you understand your personal habits and the way you approach situations. When you’re allocating yourself tasks throughout the day, think about your  work-life balance  and the hours when you know you are most productive, and give yourself enough time for breaks to mitigate  burnout .

Team management

Time management is personal to each individual, but you’ll be amazed at what a bit of team spirit can achieve. Before you go imposing what you think are effective time management techniques, make sure you know your team’s habits, strengths and weaknesses. Getting to know your team through face to face or virtual team building helps to align individual goals. SMART goals  can help here, after all, there’s no point adopting a time management technique if you have nothing meaningful to work on. If your team is having difficulties managing time with a project, avoid more meetings and find other ways to share updates. One way is screen recordings and video messages made with Dropbox Capture . After goal-setting, you can create a work timetable that not only works for you, but brings out the best of your whole team.

Be prepared for setbacks

This should be true for every workplace, time managed or not. Things don’t always go to plan. Don’t expect a bit of time management to work miracles. Sure, you may end up moving through your critical path quicker than you thought, but that doesn’t mean things won’t go wrong, or take longer than expected. Some of the world’s  most successful businesses foster a culture of failure  and the unique learning this triggers. Setting aside time to reflect on how processes can be improved is vital for any business and will inevitably save time in the future.

What are the best time management apps?

From the humble  to-do list  to a fully-fledged app, there are plenty of time management software solutions and other tools to help you take control of your time. Whether you’re running them from an Android or iOS device, these tracking apps can help you start to organize the time in your day a little more effectively.

Time tracking is a key part of time management, letting you better understand your habits and the demand of your daily tasks. With this information, you can form the perfect timetable that assigns sufficient time for your tasks. Getting that information is easier said than done, though, so it’s good that  Toggl  makes it easy. Not only does it function as a personal time tracker and timesheet, this productivity app can assist with project management and budget allocation too.

Remember the Milk

A to-do list made smarter,  Remember the Milk  works with other apps like your email inbox to create a succinct task list for your day. Shareable lists and automatic reminders will keep you on track to reach your daily, weekly or monthly goals. Reminders aren’t just push notifications you can easily dismiss either. You can choose to have them sent as email, text, tweet or even an instant message over Skype.

Tapping into the idea of flow, creativity and focus, time management app  Forest  lets you set time aside to get on with those important tasks. When you get started on a task, you plant a tree in the app. The longer you concentrate, the bigger the tree grows, until you eventually have a whole little forest. It’s a novel and fun way to help keep yourself on track, adding a little more accountability, even if that is only over a virtual hedge.

What time management tools can I use?

When you’re managing a whole team, a simple app isn’t going to solve your time management needs. If you’re struggling to keep team members on track with deadlines and tasks, it may be time to invest in fully fledged time management software. One thing to bear in mind when you start equipping either yourself or your team with all these extras, is that not all time management tools are labelled as such.

For example, Slack can help you save those precious minutes it would take to otherwise email, or physically go looking for, a co-worker, but you wouldn’t think of it as a time management tool. So, think outside the box, really come to terms with the time-wasters that eat up your day, and decide what’s needed to fix them.

Time management with Dropbox integrations

From safe file storage to easy collaboration, Dropbox helps you streamline and organize your work. Whether you’re organizing all your files immaculately in shared folders, or using  Dropbox Paper  as a task manager, Dropbox can help you organize your team members’ work and time. And with  app integrations  that let you make the most of your time, Dropbox makes for better  collaborations , quicker turnaround times, and more efficient organization.

Here are just some of the apps that work seamlessly with Dropbox on both Windows and Mac to help you save and manage your time.

Instant messaging can help you save vital minutes throughout the day. More than that, though, the knowledge that anyone you need to contact is just a click away is very enabling and has a positive effect, especially for new employees. These real-time conversations allow ground to be covered quickly and provide a more personal and informal setting for work to be discussed. Working within Dropbox, you can start a  Zoom meeting  or  Slack conversation  right from your Dropbox Paper document and remove the need to move between platforms. Having your content and conversations together in one place can help you stay focused and in flow, making collaboration seamless even when teams are separated.


Like a to-do list for the whole team, these tools can help everyone have a clear view of not just their task but also everyone else’s. This can help foster accountability, create a stronger sense of purpose and drive, as well as being a real focus booster. Project and time management tools can help everyone see what needs to be done in one place, especially when those tools are working in sync. For example,  Monday  seamlessly links to your Dropbox documents right from your workflow, while you can take any Dropbox file and attach it to a  Trello card .  Asana  also works in effortless integration with Dropbox—just attach a Dropbox file to your project and it’ll update automatically across both channels.

No matter how organized you think you are, there’s no harm to being even more on top of things—and with Dropbox on your side, your whole team can work towards the perfect workflow.

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Dropbox time management tools reduce work about work so teams can be productive in the workplace

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Dropbox is a productivity app that lets teams share work and collaborate together with ease . Whether it’s project management, task management, time tracking, or note-taking, teams can get more work done without leaving Dropbox. Spend less time on the work about work—or the finding, uploading, and sending of content—and more time on getting important tasks done.

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Productivity tools save time and boost efficiency

Dropbox paper.

A productivity tool that lets everyone work together, Dropbox Paper lets you create, share, and keep your team in sync on due dates with everyone working in the same files, in real-time—all in one place.

File requests

Simplify how team members or outside collaborators submit work for review or send documents for signature . Collect files in a single folder from anyone, without granting access to its contents.


Connect productivity software and to-do list apps like Trello, Zapier, and Salesforce, or other communication tools and email apps like Slack, Gmail, and Outlook with Dropbox.

Teams using Dropbox can hack their productivity with easy collaboration and sharing within their team or external users. With our productivity app, teams can:

  • Streamline workflows when multiple team members are working together to produce and approve a final product
  • Get full visibility into who’s working on what documents. Users can see version history and file activity, so you know when the work is getting done.
  • Boost workplace productivity with robust previews and comments. Avoid wasting time and unnecessary hassle with “What app do I need to open this file?” or leave comments in Dropbox documents and within video and audio with time-based comments .

Users commenting on an image in a shared document

Work happens everywhere—make sure you’re ready with the right productivity app. With the Dropbox mobile app for iPhone (iOS) or Android, you can access files, capture ideas, or take notes from your device. Whether you’re in the field or don’t have access to the web app, you can:

  • Scan documents to turn a napkin sketch or whiteboard brainstorm into an easy-to-find, shareable file with Dropbox doc scanner
  • Capture images with your mobile device, automatically back up images, and share them by sending a link—all from your app
  • Leave feedback on the go with comments and annotations, or create to-do lists and build task lists in Dropbox Paper

User staying productive by working remotely on their mobile phone

Dropbox productivity app keeps your work safe so you won’t have to worry about content getting into the wrong hands. Teams have control over content with:

  • Assigned sharing roles that allow access to files and folders in Dropbox cloud storage to only those who need it, or set documents to view-only
  • Restricted downloads from shared links keeps work secure by not allowing downloads of files when access links are shared to larger teams
  • Password protection and expiration dates for shared links let you control who can access your files and folders, and for how long

Secure online folder with an option to request access

Frequently asked questions

Productivity software is a collection of productivity apps, tools, and integrations that lets users easily create content used in the workplace, like documents, spreadsheets, and presentations. Typically, productivity software includes apps for word processing, note taking, email, as well as creating and managing spreadsheets. Productivity apps with project management tools are important in the workplace because they can facilitate easy collaboration, communication, time management and organization of content.

Dropbox can increase productivity in the workplace by bringing your files, your tools, and your people together in one convenient workspace. The new Dropbox desktop app can improve productivity in the workplace because everything you need to get your best work done is organized, easy to find, and easily shareable with both team members and external partners.

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Create your own project plan template with Dropbox Paper

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Dropbox project management software integration


Attach files directly from Dropbox to Wrike

Dropbox gives you 2GB of free storage space for all your files. Attaching files directly from Dropbox into your Wrike tasks will save storage space on Wrike, and any updates to the document in Dropbox will automatically sync with Wrike. Keep your files and tasks together using the file upload integration. File version updates will be available from both apps.

  • Click the "attachments" button (paperclip) in your task panel.
  • Choose "from Dropbox."
  • Sign into your Dropbox account.
  • Select the file you wish to attach.

Get things done faster with Wrike project management tool!

The Wrike Dropbox integration allows users to attach files from their Dropbox account to a Wrike task. The updates made to the file in Dropbox will automatically sync in Wrike as well.

To share a Dropbox file in Wrike, simply select the paper clip symbol that reads “Attach files” in the panel of your Wrike task. You will then be prompted to make a selection from a number of source options. Choose Dropbox from the dropdown selections.

Yes! Updates in files are automatically synced across both platforms. That way, you never need to worry about working on an outdated version of a file.

Setting up file sharing from your Dropbox account is easy with Wrike. To get started, click the “Attach files” paper clip icon in Wrike task. You will then be prompted to enter your Dropbox login credentials in a pop-out window. Once you’ve signed in, you can select your files and get started sharing and syncing across both platforms.

Using this integration is totally free and painless. No installation is required and no additional third-party tools are needed. All users on any Wrike plan (free or paid) can use the Dropbox and Wrike integration.

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Manage work with ease

Upload and share your Dropbox files within Ayoa’s uniquely visual workspace. Ayoa’s built-in file-chooser lets you instantly attach Dropbox files to tasks, to effortlessly stay on top of to-dos and keep everything in one easy-to-access workspace.

Enable fluid collaboration

Share supportive documents, photos and videos from your Dropbox account with others in a collaborative Ayoa Task Board – saving time and reducing the need to email files back and forth.

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Access files from anywhere

Dropbox files can be uploaded to tasks straight from your mobile, tablet, or computer with our range of  apps  – giving you the flexibility to manage work and make progress no matter where you go.

Do more with Dropbox and Ayoa:

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Retrieve and upload files in an instant.

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